BID NO. 4037: MECHANICAL MULCHING SERVICES (HOURLY RATE)

Location:	Mississippi
Posted:	May 26, 2026
Due:	Jun 2, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	284-20260506092047 BSLC
Publication URL:	To access bid details, please log in.

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Lauderdale County Board of Supervisors

2600 Courthouse Blvd, 2nd Floor

Meridian, Mississippi 39301

601-482-9746 - Main

601-482-9744 - Fax

BID PACKET

BID NO. 4037: MECHANICAL MULCHING SERVICES (HOURLY RATE)

PACKET INCLUDES THE FOLLOWING:

• Legal Advertisement

• Overview

• Project Description

• Basis of Award

• Project Funding

• Contract Timeframe

• Contractor Requirements

• Additional Information

• Bid Proposal Form

• Supplier/Subcontractor Data Sheet

• Professional References

• Bid Affidavit

• Addenda Form

• Area Map View

BIDS ARE DUE NOT LATER THAN 1:00 P.M. ON BID OPENING DAY

NO LATE BIDS WILL BE ACCEPTED.

BID OPENING: Tuesday, June 02, 2026, at 2:00 P.M.

THIS PACKET MUST BE COMPLETED AND ITS ENTIRE CONTENT RETURNED WITH YOUR BID

______________________________________

Company Name

ADVERTISEMENT FOR BIDS

NOTICE is hereby given that the Board of Supervisors of Lauderdale County, Mississippi, will receive sealed

bid proposals until 1:00 p.m. on Tuesday, June 02, 2026, for the following:

BID NO. 4037: MECHANICAL MULCHING SERVICES (HOURLY RATE)

The above shall be proposed per detailed specification on file in the Office of the Purchase Clerk, 2600

Courthouse Blvd, 2nd Floor, Meridian, MS 39301, (601) 482-9746, which may be obtained upon request or

by visiting either the website of Lauderdale County Board of Supervisors at www.lauderdalecounty.org or

Central Bidding at www.centralbidding.com.

Electronic Proposals can be submitted via Central Bidding at www.centralbidding.com.

Sealed Proposals can be submitted by mail via USPS, by courier service i.e., FedEx or by hand to the

Lauderdale County Purchasing Department, 2600 Courthouse Blvd, 2nd Floor, Meridian, MS 39301, Monday

thru Friday between the hours of 8:00 a.m. to 5:00 p.m. Envelopes must be received by the acceptance date

and time listed above.

Each bid proposal must be received in a sealed envelope which contains the proposer’s business name and

address and is marked in the lower left-hand corner with the words “BID FOR MECHANICAL MULCHING

SERVICES”, “BID #4037”, and the “DATE OF THE BID OPENING”. Adherence to the proposal’s specifications is

strongly recommended for your bid to be considered.

From the bid proposals submitted, the Board of Supervisors shall select the most qualified based on price,

and other relevant factors, negotiate and enter into a contract, all pursuant to Section 31-7-13, Mississippi

Code of 1972, as amended. All proposals offered will be read aloud. All proposals will be accepted and

evaluated by the Lauderdale County staff.

The board reserves the right to reject any, and all proposals received and to waive informalities.

Bid No. 4037: Mechanical Mulching Services 1

PURPOSE AND OVERVIEW

The objective of this BID is to solicit Proposals that will enable the County to determine which Contractor

and Proposed Solution will best meet the needs for the services detailed in the Project Description.

The Lauderdale County Board of Supervisors is seeking qualified and experienced contractors to provide

comprehensive mechanical/forestry mulching services at Long Creek Reservoir. The purpose of this

solicitation is to establish a contract for vegetation management through mechanical mulching processes

that will clear overgrown areas.

PROJECET DESCRIPTION

The project consists of providing all labor, equipment, and materials necessary to perform mechanical

mulching on approximately 37 acres of land surrounding Long Creek Reservoir. Work includes the

mulching of brush, undergrowth, and small diameter vegetation to improve site aesthetics, accessibility,

and overall land management.

BASIS OF AWARD

Bids shall be submitted on an hourly rate basis for equipment and operator. The hourly rate shall

include all costs associated with the work, including but not limited to labor, equipment, fuel,

mobilization, supervision, and incidental expenses.

Work will be assigned at the direction of the Owner on an as-needed basis. No minimum number of hours

or acreage is guaranteed.

PROJECT FUNDING – NOT TO EXCEED AMOUNT

This project is funded through state assistance. The total amount paid under this contract shall not

exceed $300,000, regardless of the total number of hours worked. Work shall be scheduled and

performed in phases at the direction of the Owner to ensure compliance with funding limitations and

deadlines.

CONTRACT TIME

All work must be completed within the 2026 calendar year, unless otherwise approved by the Owner.

Bid No. 4037: Mechanical Mulching Services 2

CONTRACTOR REQUIREMENTS

Bidders must demonstrate experience in similar mechanical mulching or land clearing projects and

provide references on the enclosed Vendor Reference Form.

Contractors and subcontractors must be properly licensed and in good standing with the Mississippi

Secretary of State at the time of your submission.

Contractors must carry appropriate insurance, including general liability and workers’ compensation. A

copy of your License and COI is to be included with your bid submission.

ADDITIONAL INFORMATION

Responsibility:

In the event of a subcontracting relationship, the awarded Contractor shall remain the prime contractor

and will assume all responsibility for the performance of the services that are supplied by all

subcontractors. The County retains the right to approve all subcontractors.

Provide sufficient workforce and supervisory personnel to perform the specified services.

The Contractor shall avoid creating ruts, gouges, or depressions that could lead to erosion or water

pooling, and shall repair any such damage caused by operations at no additional cost to the County.

Upon completion of mulching operations, the Contractor shall perform final grading and smoothing of the

work area to ensure proper drainage and a uniform appearance.

The Contractor shall conduct a final walkthrough with the County's Road Manager to ensure all work has

been completed in accordance with specifications and to address any deficiencies prior to project

acceptance.

The Contractor must provide necessary warning devices and personnel for safety instructions to

pedestrian and vehicular traffic within the Project area when necessary.

Equipment Requirements:

The Contractor shall utilize forestry mulching equipment appropriate for the terrain and vegetation

conditions encountered, including but not limited to: tracked or wheeled forestry mulchers, brush cutters

with mulching heads, skid steers with mulching attachments, or excavators with mulching heads.

The Contractor shall have backup equipment readily available to minimize project delays in the event of

equipment failure.

Bid No. 4037: Mechanical Mulching Services 3

Addenda:

While an addendum is not anticipated, should a change/or modification to this solicitation be required, it

will be issued as written addenda to the original BID and will be posted to both the Lauderdale County

website at https://lauderdalecounty.org and Central Bidding at www.centralbidding.com.

Before your submission and periodically prior to the BID closing, you are encouraged to check the site for

any addenda or other materials that may have been issued affecting the bid.

It is Bidder’s sole responsibility to review the site and retrieve all related documents up to the BID

due date.

Award:

As soon as practical after opening the Proposals, the name of the apparent successful Contractor will be

submitted to the Board of Supervisors for final approval of award, and the Purchasing Department will

issue and provide a Purchase Order to the Company.

The issuance of the Purchase Order will serve as approval to proceed with the project as outlined in this

proposal.

The County reserves the right to inspect all work in progress and upon completion to ensure compliance

with specifications.

Invoice & Payment:

The awarded Contractor shall invoice Lauderdale County for the completed work. Invoices must have a

unique invoice number and include the County Purchase Order Number.

Invoices can be sent directly to the Lauderdale County Board of Supervisors, Attention: Purchasing, 2600

Courthouse Blvd - 2nd Floor, Meridian, MS 39301, or emailed to purchasing@lauderdalecounty.org.

Upon receipt of the invoice, and final approval from the County Road Manager, payment will be issued

within twenty (20) days, in accordance with the Prompt Payment Act.

Invoices must be fully documented describing services provided and must reference the Lauderdale

County Purchase Order Number to be processed for payment.

No down or partial down payment will be made.

The County reserves the right to reject any or all bids, waive informalities, and award the contract in

the best interest of the Lauderdale County Board of Supervisors.

Bid No. 4037: Mechanical Mulching Services 4

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Smart Number	284-20260506092047 BSLC	Advertised Date	05/26/2026 12:00 PM
RFx #	3170035836	Submission Date	06/02/2026 1:00 PM
RFx Status	Open	Major Procurement Category	PERSONNEL SERVICES NON-IT
RFx Opening Date	N/A	Sub Procurement Category	PERSONNEL SERVICE - NON-TECHNOLOGY
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	NOTICE is hereby given that the Board of Supervisors of Lauderdale County, Mississippi, will receive sealed bid proposals until 1:00 p.m. on Tuesday, June 02, 2026, for the following: BID NO. 4037: MECHANICAL MULCHING SERVICES (HOURLY RATE) The above s

PRODUCT CATEGORY	PRODUCT DESCRIPTION
91484	Serv ConsTradNoClass