439 - Printer/Plotter Service & Supplies
| Location: | Ohio |
|---|---|
| Posted: | Sep 3, 2026 |
| Due: | Sep 17, 2026 |
| Agency: | City of Cleveland |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
439 - Printer/Plotter Service & Supplies
File Number: 439
Closing Date: September 17, 2026, 3:00 PM
Requestor/Buyer: Jules Gilliam
Contact Email:
jgilliam@clevelandohio.gov
Attachment Preview
INVITATION TO BID
(This is not an order.)
Page 1 of 4
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Eboni Dammons
216-664-2885
eboni_dammons@clevelandwater.com
Procurement Folder
161551
RFB No.
RFB 2001 202600000000439
RFB Description
Printer/Plotter Service & Supplies- September 2026
RFB Closing Date/Time
September 17, 2026 3:00 PM
Department/Division Public Bid Opening Date/Time
2001
September 17, 2026 3:00 PM
SCHEDULE OF EVENTS
Event Description
Group/
Line#
Commodity Description
1 / 1 Printer/Plotter Service & Supplies- September 2026
Item Quantity/
UOM
Event Date
Service
Dates
From 2026-10-30
To 2027-10-29
Catalog
Discount
Provide Service to Maintain Equipment in Efficient Operating Conditions for the City of Cleveland, Department of Public Utilities. Service
to be Performed On Site, Six (6) Locations, Eight (8) Pieces of Equipment .
Service to Consist of Inspections, Cleaning, Lubrication and ANY Necessary Repairs for Maximum Operating Condition. Preventive
Maintenance to be Performed on a Scheduled Basis. ALL Service to be Performed by a Qualified Technician.
Purchase Order to Include the Cost of Parts, Labor and Travel. Consumables to Include ALL Ink/Toner Needed or Specialty Media. Paper is
NOT apart of this Purchase Order.
***************Please See Attachments for Additional Details & Specifications***************
*****Purchase Order Valid for One (1) Year or Until Funds Are Exhausted Whichever Occurs First*****
.
*****Services & Orders Are To Be Provided After Prior Departmental Approval*****
.
*****Services & Orders Are To Be Provided As Needed*****
.
*****Purchase Order Not to Exceed $5,000.00*****
.
*****Quantities & Orders May Vary*****
.
***************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY**********
Large Format Printer/Plotter Locations:
Cleveland Water Department
2 HP XL3600 located on 2nd floor (Sales/Permits) and 5th floor (Engineering)
1 HP Color Laser Jet Enterprise M855 Printer located on 5th floor (Engineering)
1201 Lakeside Avenue
Cleveland 44114 - Contact Sandra Stack
EFSO Building
1 HP XL3600
5953 Deering
Parma Hts. 44130 - Contact: Sandra Stack
Division of Water Pollution Control
HP XL 3800
12302 Kirby Avenue - Map Room
Cleveland, OH 44108 - Contact: Alex Cancelliere
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
INVITATION TO BID
(This is not an order.)
Page 2 of 4
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Eboni Dammons
216-664-2885
eboni_dammons@clevelandwater.com
Procurement Folder
161551
RFB Closing Date/Time
September 17, 2026 3:00 PM
RFB No.
RFB 2001 202600000000439
RFB Description
Printer/Plotter Service & Supplies- September 2026
Department/Division Public Bid Opening Date/Time
2001
September 17, 2026 3:00 PM
Cleveland Public Power
1 HP XL3600
Administration Building
1300 Lakeside Avenue
Cleveland 44114 - Contact: Chris Hirzel or Zaki Anwer
Westside Service Center
1 HP XL3600
2490 West 41 Street
Cleveland 44113 - Contact: Carmen Gonzalez
Eastside Service Center
1 HP XL3600
743 E 140 Street
Cleveland 44110 - Contact: Barbara Phillips
Harvard Distribution & Maintenance
1 HP Latex 315 Printer
4600 Harvard Ave
Cleveland, OH 44105
.
Ship To:
Various Locations
Various Locations
Various Locations
Cleveland, OH 44114
Vendor Response
Contract Amount
$
Vendor Response
Vendor Total Amount for Items
$
Vendor Total Amount for Services
$
Payment Discount Offer
%
Day(s)
TERMS OF DELIVERY
Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.
Delivery quoted must be stated in terms of work days after receipt of the order.
All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a
specified dollar amount inclusive of all shipping charges.
No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.
EVALUATION CRITERIA
Group/
Line #
Evaluation Criteria Description
1 / 1 Lowest and best bidder under Chapter 181 C.O.
Response Type
NONE
INVITATION TO BID
(This is not an order.)
Page 3 of 4
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Eboni Dammons
216-664-2885
eboni_dammons@clevelandwater.com
Procurement Folder
161551
RFB No.
RFB 2001 202600000000439
RFB Description
Printer/Plotter Service & Supplies- September 2026
RFB Closing Date/Time
September 17, 2026 3:00 PM
Department/Division Public Bid Opening Date/Time
2001
September 17, 2026 3:00 PM
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Shipping/Freight Charges
ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS
OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF
ALL SHIPPING CHARGES.
NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE
ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.
Call Buyer Only
Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed
above.
MSDS required
A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.
No Price increase
This Purchase Order does not permit price increases.
Missing information
It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and
completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies
in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a
protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
INVITATION TO BID
(This is not an order.)
Page 4 of 4
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Eboni Dammons
216-664-2885
eboni_dammons@clevelandwater.com
Procurement Folder
161551
RFB Closing Date/Time
September 17, 2026 3:00 PM
RFB No.
RFB 2001 202600000000439
BIDDER MUST COMPLETE & SIGN BELOW
NAME OF THE FIRM:
STREET ADDRESS:
CITY:
FED ID # / SSN #:
PHONE NO.:
EMAIL ADDRESS:
RFB Description
Printer/Plotter Service & Supplies- September 2026
Department/Division Public Bid Opening Date/Time
2001
September 17, 2026 3:00 PM
STATE:
FAX NO.:
ZIP CODE:
PLEASE PRINT CONTACT NAME:
AUTHORIZED SIGNATURE:
DATE:
All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.
RETURN BID TO:
Division of Purchases & Supplies
601 Lakeside Ave
Room 128, City Hall
Cleveland, OH 44114
Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall
receive competitive sealed bids through email. All City of Cleveland bids estimated to be
less than 50K in value will be submitted and received electronically via email. All bids
must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,
you will receive a reply indicating your bid has been received.
Bidder's Instructions
See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.
Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number
and Buyer’s Name must be identified in the email subject line. Also clearly state the
Document ID Number, Bid Description, Buyer's Name and Closing Date.
PLEASE NOTE:
Bids received after the Closing Date, Closing Time or sent to
any other email address not identified in the Bidders
Instructions cannot be considered.
Northern Ireland Affidavit must be completed, signed and included with each bid.
The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov
The bid documents must include:
The Document ID Number and Buyers Name in email subject line
PDF File of Request For Bid Form
Terms & Conditions.
Northern Ireland Affidavit.
Wage Theft Form.
Contact the Buyer immediately at the number on the Bid Form if you do not have all the
required documents.
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