RFP 26-114 Food Safety and Sanitation System

Location:	Mississippi
Posted:	Jul 15, 2026
Due:	Jul 21, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	73 - Food Preparation and Serving Equipment
Solicitation No:	189-20260702150900 LCSD
Publication URL:	To access bid details, please log in.

Attachment Preview

Lamar County School District

Child Nutrition Department

Request for Service Agreement Quote

May be transmitted electronically.

First Publication of RFQ: 7/2/26

RFQ Closing Date: 7/21/26 @ 1:00pm

Department Director:

Julianne King, MS, RD

Julianne.king@lamarcountyschools.org

Department Address/Phone

PO Box 609

Purvis, MS 39475

601-794-8994

Brief Scope of Work:

A complete food safety and sanitation system, including education, delivery of detergents and accessories,

and HACCP verification from July 1, 2026 to June 30, 2027. An extension of the agreement can be made

three consecutive years if both parties agree.

VENDOR INFORMATION

Name of Company:

Representative:

_______________________________

_______________________________________

Street Address:

Representative’s Email:

_______________________________

_______________________________________

_______________________________

Representative’s Telephone Number:

_______________________________

_______________________________________

TOTAL ANNUAL QUOTE AMOUNT:

$______________________________________

By submission of this quote, the Vendor certifies that in the event it receives an award under this

solicitation, it will operate in accordance with all applicable current FEDERAL AND STATE regulations within

the terms and conditions of this solicitation.

Signature of Authorized Representative:

Title:

________________________________

_______________________________________

Date: ___________________________

1|Page

ACCEPTANCE

Upon acceptance by the Child Nutrition Department, this document will constitute the covenants,

conditions, agreements, and stipulations of the service agreement between the company making the quote

and the agency named above. This form and the completed Scope of Work and Pricing Schedule shall be

Exhibit A to the final executed contract.

Contract Administrator:

Department Name:

Julianne King, MS, RD

Child Nutrition Department

Signature of Contract Administrator:

Title

_______________________________

Child Nutrition Director

Date: __________________________

All information may be obtained at: www.centralbidding.com. You may also obtain the documents in

person at the Administrative Office Building of the Lamar County School District, located at 424 Martin

Luther King Dr., Purvis, MS 39475.

Bidder must submit sealed quote form to: Lana Baker, District Purchasing Manager, Lamar County

School District, 424 Martin Luther King Dr., Purvis, MS 39475, 601-794-1030.

In order to be considered the following must appear on the outside of the envelope:

FOOD SAFETY AND SANITATION SYSTEM

RFQ #26-114

DATE:

______________

ATTN: Lana Baker, District Purchasing Manager

The Lamar County Board of Education reserves the right to reject any and/or all bids or any groups

thereof and waive formalities.

Quotes cannot be withdrawn for a period of forty-five (45) days after the opening date. Once accepted by

the School Board, no quotes may be withdrawn.

Inquires regarding this quote can be directed to lana.baker@lamark12.org.

2|Page

Non-Discrimination Statement: This explains what to do if you believe you have been treated unfairly. “In

accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations

and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or

administering USDA programs are prohibited from discriminating based on race, color, national origin,

sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity

conducted or funded by USDA.

Persons with disabilities who require alternative means of communication for program information (i.e.

Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (state of local)

where they applied for benefits. Individuals who are deaf, hard of hearing, or have speech disabilities may

contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information

may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint

Form, (AD-3027) found online at http://www.ascr.usda.gov/complain_filing_cust.html, and at any USDA

office, or write a letter addressed to USDA and provide in the letter all of the information requested in the

form. To request a copy of the complaint form, call (866)632-9992. Submit your completed for or letter to

USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400

Independence Avenue, SW, Washington, DC 20250-9410; (2) fax: (202) 690-7442; or (3) email:

program.intake@usda.gov This institution is an equal opportunity provider.”

3|Page

Scope of Work

FOOD SAFETY AND SANITATION SYSTEM

Lamar County School District requests quotes on a complete food safety and sanitation system

with documented ongoing results. The quoting vendor will provide a complete HACCP Food

Safety System composed of personnel instruction and documented training including color

coded Material Data Sheets, mixing and use posters, management and inventory control

system, an online learning portal with education modules that are approved for SNA CEU credit

and which can be counted towards USDA Professional Standards requirements which maintain

and track individually for each employee, and a documented routine reporting system for

management, as an integral part of this quote.

The system will provide ServSafe Certified Instructor/Proctor to provide an eight-hour

certification class of instruction as well as administer exams as needed to employees at no

additional cost at the request of the Director of Child Nutrition. Text books to be provided at a

discounted rate.

The complete food safety and sanitation system should be included in the proposed monthly

service fee. All installation, services, materials, and consultation fees are to be included in this

price.

1. Service

a) Vendor to provide certified Food Safety Specialists that are certified ServSafe

instructors and proctors that are certified in OSHA, HACCP, and SNA Level 1

curriculum.

b) Vendor will notify Child Nutrition Director prior to all service visits and activities.

Service representative to visit each site on minimum 30-working-day rotation.

c) Vendor will provide direct delivery to each school site of chemical products,

training material, dispensing equipment, etc.

d) Vendor to include in each site visit education, support, and routine checks as

well as on-the-spot corrective action as part of their HACCP verification course.

e) Service reports after each visit should be sent to the Child Nutrition Director.

Reports will include date and time spent at each site and a brief description of

the training services and education provided, corrective action taken, and

results of the HACCP verification and compliance check.

f) Trained service personnel will ensure all necessary Safety Data Sheets for all

products are posted in each school site in accordance with OSHA’s Hazardous

Communications Act. Trained service personnel will ensure all mixing/usage

cards, charts and other instructional materials are posted through the food

service area.

g) All charts, posters, instructional materials, support materials, bottles,

containers, etc., will be in English and Spanish. All equipment will also be labeled

with instructions in the before-mentioned languages.

h) Vendor will agree to a 48-hour response time to any location with re-supply of

needs or technical needs.

i) Vendor to perform annual Hazardous Materials Audit at each site to assess

potential liability as part of a Hazardous Communication Plan. Within ten (10)

4|Page

working days of audit, submit written recommendations to the Child Nutrition

Director with plans and recommendations for elimination of potential liabilities

and hazards.

2. Education

Vendor will conduct food safety and sanitation education at every site visit. Educational

material to be used between visits and for new hires:

a. An Educational Module Calendar based on OSHA Guidelines, ServSafe, and

HACCP principles. Education Module topics including proper hand washing,

sanitizing, techniques, food safety, temperature logs, calibrating

thermometers, and record keeping.

b. A Procedure and Reference Guide in a washable binder for each site,

outlining the safe and effective use of cleaning chemicals and supplies, safe

food handling, product mixing and use instructions, MSDS, sanitizer logs,

and workplace safety.

c. An online learning portal with cleaning procedures, cleaning modules, food

safety and sanitation practices, and quizzes to track progress, and education

modules that are approved for SNA CEU credit and which can be counted

towards USDA Professional Standards requirements which maintain and

track individually for each employee, and a documented routine reporting

system for management.

3. Presentation

Proposer is required to give a presentation to an evaluation committee made up of

District Administrators and/or Child Nutrition Staff. The presentation will include an

overview of the Service and Safety Training Program, Service Reports, Products, and

Materials along with samples of each. Maximum time for each presentation will be one

hour. VENDOR SHOULD CONTACT THE CHILD NUTRITION OFFICE TO SCHEDULE TIME

FOR PRESENTATION PRIOR TO CLOSING DATE.

4. Materials

The vendor must provide and deliver Free on Board (F. O. B.) destination, freight

prepaid to each site, as a condition of this quote and at no additional cost to the Lamar

County School District Child Nutrition Department, cleaning chemicals and supplies in

sufficient quantity to meet the levels of sanitation required by the Lamar County Health

Department and the Lamar County School District Child Nutrition Department.

Vendor must provide environmentally preferred cleaning detergents, sanitation tools,

and education to help maintain proper levels of sanitation to all eighteen (18) sites in

the district as required by the Lamar County School District Child Nutrition Department

and the Lamar County Health Department.

All liquid cleaning detergents must be manufactured in America and in pre-measured,

portion-controlled pouches. Package labeling must exhibit clear dilution and use

directions in English and Spanish. Detergents must dilute instantly in hot or cold, hard or

soft water. Products shall make an effective cleaning solution, which leaves no film or

residue, and shall not stain or discolor equipment when used at recommended

5|Page

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Smart Number	189-20260702150900 LCSD	Advertised Date	07/15/2026 2:00 PM
RFx #	3170036238	Submission Date	07/21/2026 1:00 PM
RFx Status	Open	Major Procurement Category	COMMODITIES
RFx Opening Date	N/A	Sub Procurement Category	SUPPLIES - NON-TECHNOLOGY
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	Brief Scope of Work: A complete food safety and sanitation system, including education, delivery of detergents and accessories, and HACCP verification from July 1, 2026 to June 30, 2027. An extension of the agreement can be made three consecutive years i

PRODUCT CATEGORY	PRODUCT DESCRIPTION
16514	Cleaner/Sanitizer

RFP 26-114 Food Safety and Sanitation System

Attachment Preview

See also