IFB - WINTER SALT

Location:	Massachusetts
Posted:	Sep 3, 2026
Due:	Sep 18, 2026
Agency:	Town of Longmeadow
Type of Government:	State & Local
Category:	68 - Chemicals and Chemical Products
Solicitation No:	2609021
Publication URL:	To access bid details, please log in.

Bid Number:	2609021
Bid Title:	IFB - WINTER SALT
Category:	Supplies & Services
Status:	Open

Description:

INVITATION FOR BID (IFB)

WINTER ROAD SALT

The Town of Longmeadow, MA, is accepting bids for untreated winter road salt and magnesium treated rock salt. Bid documents are available from the Town of Longmeadow, Purchasing Department, Attn: Chad Thompson- Director of Procurement, 231 Maple Road, Longmeadow, MA 01106 (Phone: 413-565-4185,

For security reasons, you must enable JavaScript to view this E-mail address.) . Bid documents can also be obtained online at no charge through the Purchasing Department page of www.longmeadowma.gov . Bidders are encouraged to register with the Purchasing Department, those that do not register will be responsible for monitoring the website for updates and addenda. Failure to acknowledge the receipt of addenda may result in a bid rejection.

Deliver sealed bids to the Longmeadow Purchasing Department. Bids will be accepted until the bid deadline of 11:00am on Friday, September 18, 2026. The outside of the bid submission envelope should be labeled with the bid title name: ‘IFB: Winter Road Salt’ along with the complete contact information of the bidder. Late bids will be rejected. A public bid opening will follow the bid deadline.

There will be two (2) separate contract awards for a one year and will be procured under MGL 30B. No bid deposit is required. The Town of Longmeadow acting through the Town Manager, the Awarding Authority reserves the right to reject any and all bids, waive minor informalities and to award the contracts in the best interest of the Town.

Publication Date/Time:

9/2/2026 11:00 AM

Closing Date/Time:

9/18/2026 11:00 AM

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INVITATION FOR BID (IFB)

WINTER ROAD SALT

TOWN OF LONGMEADOW

MASSACHUSETTS

September 2, 2026

LEGAL NOTICE:

INVITATION FOR BID (IFB)

WINTER ROAD SALT

The Town of Longmeadow, MA, is accepting bids for untreated winter road salt and magnesium

treated rock salt. Bid documents are available from the Town of Longmeadow, Purchasing

Department, Attn: Chad Thompson- Director of Procurement, 231 Maple Road, Longmeadow, MA

01106 (Phone: 413-565-4185, cthompson@longmeadowma.gov) . Bid documents can also be

obtained online at no charge through the Purchasing Department page of www.longmeadowma.gov

. Bidders are encouraged to register with the Purchasing Department, those that do not register will

be responsible for monitoring the website for updates and addenda. Failure to acknowledge the

receipt of addenda may result in a bid rejection.

Deliver sealed bids to the Longmeadow Purchasing Department. Bids will be accepted until the

bid deadline of 11:00am on Friday, September 18, 2026. The outside of the bid submission

envelope should be labeled with the bid title name: ‘IFB: Winter Road Salt’ along with the

complete contact information of the bidder. Late bids will be rejected. A public bid opening will

follow the bid deadline.

There will be two (2) separate contract awards for a one year and will be procured under MGL 30B.

No bid deposit is required. The Town of Longmeadow acting through the Town Manager, the

Awarding Authority reserves the right to reject any and all bids, waive minor informalities and to

award the contracts in the best interest of the Town.

INSTRUCTIONS TO BIDDERS:

ARTICLE 1- Objective:

1.1 The Town of Longmeadow, MA, is accepting bids for untreated winter salt and bids for

magnesium treated rock salt. Through this Invitation for Bid, bidders will supply a fixed price for

the supply of products that will be either picked up or delivered to the Longmeadow Department of

Public Works (DPW).

1.2 The contract will be awarded to two vendors with fixed pricing that will be in effect for a

term from September 19, 2026 through September 18, 2027. There will be one vendor award for

untreated winter salt and one vendor award for magnesium treated rock salt.

ARTICLE 2- Bid Documents

2.1 Each Bidder by making a bid represents that they have read and understand the bidding

documents, contract forms and general conditions of the contract and the bid specifications .

2.2 Addenda will only be emailed to every individual on record as having taken a set of bid

documents. Addenda will be available from the Town of Longmeadow Purchasing Department

and can also be accessed through the Purchasing Department of the Town website

www.longmeadowma.gov , select links for ‘Bids & RFPs’, then ‘Bid & RFP Finder’.

2.3 Those that are NOT on the active bid list specific for this bid and will not receive update and

addenda notifications include the following:

Those that are on a Town of Longmeadow general category bid list,

Those that receive a solicitation or email from the Longmeadow Purchasing Department

labeled as a ‘Notification’ of a specific bid opportunity and then do not reply requesting to

be added to a specified active bid list for an active bid.

Those who access bid documents through other sources, such as a bid listing service, etc.

Those that do not register to be added to the active bid list will be responsible for monitoring the

town website bid listing service for updates and addenda. These individuals should check at least

one day prior to the bid deadline. Failure to acknowledge the receipt of addenda may result in a bid

rejection.

2.4 Those that are on the active bid, bid list for this bid solicitation includes only those that notify

the Longmeadow Purchasing Department that they would like to be added to the bid list for this

active bid. The bidder should identify the title name of the active bid list that they would like to

be added to and should also supply their complete contract information. A bidder on an active bid

list will receive confirmation from the Purchasing Department that they have been added to the bid

list.

ARTICLE 3- Questions & Request for Interpretation:

3.1 All questions should be submitted in writing to Chad Thompson-Procurement Manager in the

Purchasing Department by fax: 413-565-4185 or by email: cthompson@longmeadowma.gov . All

clarification or responses to questions that result in a change to the specifications will be issued

through written addendum. Verbal interpretations will not be considered as binding.

3.2 All questions, if any must be received by the Procurement Manager no later than 168 hours (7

days) prior to the bid deadline. Questions received after the deadline for questions will not be

answered. Bidders should not contact other Town employees regarding this bid.

ARTICLE 4- Submission of Bids:

4.1 Sealed bids should be delivered to the Town of Longmeadow Purchasing Department no

later than the bid deadline date and time identified in the Legal Notice.

4.2 Bids should be delivered in a sealed envelope labeled ‘IFB: WINTER ROAD SALT’ on

the exterior of the envelope along with the complete contact information of the bidder

(Organization name, contact name, complete address, and phone number).

4.3 Late bids will be rejected. Timely delivery of bids to the Longmeadow Purchasing

Department shall be the responsibility of the Bidder. In the event that the Town of Longmeadow is

closed on the date or at the time that bids are due, the date and time of receipt of bids shall be

extended to the next regular business day that the Purchasing Department of the Town of

Longmeadow is open (Monday through Friday, excluding holidays), with the bid deadline time

being the same time as specified in the legal notice.

4.4 Bids should be submitted utilizing the Bid Submission Forms supplied with the bid document

or revised Bid Submission Forms if they are issued through addenda. The Non-Collusion form

supplied with the Bid Submission Forms must be completed, a Non-Collusion form not completed

as required by law will result in a bid rejection.

4.5 Where indicated or as requested on the Bid Submission Form, the unit price bid pricing should

be supplied in both numbers and written words. Where there is a discrepancy between the numeric

and written words of a bidder, the written words shall be utilized in correcting the unit pricing and

further calculation of totals. Where there is a discrepancy between the unit price and the Total Price

or the Bid Total the Unit Price per Item Number on the Bid Submission Form shall be utilized in

correcting discrepancies and recalculating totals.

4.6 Withdrawal of Bid: Any bid may be withdrawn prior to the time designated for receipt of

bids. Provide written notification to the Longmeadow Purchasing Department. No bid may be

withdrawn within thirty (30) days, Saturdays, Sundays and legal holidays excluded, after the opening

of the bids.

ARTICLE 5- CONTRACT AWARD

5.1 The contract resulting from this bid will take into account an award to a responsible and

responsive bidder taking into account bid price, past performance and reliability of the bidder,

quality of product and/or service, and degree of exclusion, exemptions, or restrictions on the bid

form. An offer of a conditional bid may be grounds for a bid rejection at the discretion of the

Town. Do not offer a conditional bid.

There will be one (1) contract award to the “lowest responsive and responsible bidder” based

on the Total bid price of the category for Untreated Winter Salt, and there will be one (1)

contract award to the “lowest responsible and responsible bidder” for Magnesium Treated

Rock Salt. The term “lowest responsive and responsible bidder” shall mean the Bidder (1)

whose bid is the lowest of those bidders possessing the skill, ability and integrity necessary for

the faithful performance/supply required; (2) who has met all of the Minimum Requirements of

the Invitation for Bid; (3) who shall certify that they are able to furnish labor that can work in

harmony with all other elements of labor employed or to be employed in the work.

5.2 All quantities shown for the estimated quantities on the Bid Submission Forms are

estimates only. The Town will direct the Contractor to provide only those supplies which are

actually required. The Contractor will be compensated only for the supplies accepted.

Whether the supplies are more or less than the estimate, the unit pricing provided on the bid

shall apply.

5.3 A Town sample standard contract is provided on the following page which contains terms and

conditions. Upon contract award the successful contractors will be required to complete the

contract and comply with all of terms and conditions of the contract.

5.4 Subsequent to the award and within five (5) days, Saturday, Sundays and legal holidays

excluded, after the prescribed forms are presented for signature the successful bidder shall

execute and deliver to the Town a completed original contract with original signatures in the

form included in the contract documents. In the event that the Contractor delays the return a

completed contract, the Town will supply the contract with a notification to return the contract

within two days. Then if the Contractor fails to return the completed Contract to the Town, the

Town reserves the right at its own discretion to withdraw the contract award offer and instead

award the contract to the next “lowest responsive and eligible bidder”.

5.5 In the event that the Town receives low bids that result in an identical tied award total price

from two or more responsive and responsible bidders, the Town shall select the successful bidder

by a blind selection process chosen by the Town, such as the drawing of names. The low bidders

who are under consideration will be invited to attend and observe the selection process.

5.6 Proprietary specifications: The town may have proprietary specifications for some

materials utilized. Such proprietary specifications are permitted, provided that the Town state

in writing that use of the proprietary specifications is in its best interest and that it will accept

an “equal” of the item specified. An item is considered equal if (i) it is at least equal in quality,

durability, appearance, strength and design; (ii) will perform the intended function at least; and

(iii) conforms substantially, even with deviations, to the detailed requirements contained in the

specifications.

5.7 Bidders are required to present evidence that the vendor has on hand at all times, substantial

supplies of Rock Salt, and to supply the locations of the Vendors supply depots. Both will be

taken into consideration of the award to ensure acceptable delivery capability. Depot locations will

also have on site the manpower and equipment throughout the season to perform delivery service.

When required, the Vendor shall provide the Buyer with information showing the location of all

sources of supply and shall notify the Buyer of any new source the Vendor intends to use during

contract term.

5.8 The Bid Award(s) for the purchase of salt will be made to the vendors whose price, past

performance, salt quality, and delivery location are determined to be in the best interest by the

Town. Preference is for U.S. Products. Buyer reserves the right to award up to two contracts.

The lowest bidder will always have preference for first order offer assuming they have stock on

hand available for ‘Prompt Delivery’.

5.9 In the event the Vendor cannot make delivery of the quantities of salt to specified locations

within an acceptable time frame, the Buyer reserves the right to purchase such quantities of salt

from the second low bidder as it may require to fulfill its needs.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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IFB - WINTER SALT

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See also