RFQ: Landscape Architecture and Site Planning Professional Term Services Agreement - Project No. 25325

Location:	New York
Posted:	Dec 17, 2024
Due:	Feb 11, 2025
Agency:	City of Rochester
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction
Publication URL:	To access bid details, please log in.

RFQ - Landscape Architecture and Site Planning Professional Term Services Agreement - Project No. 25325

The City of Rochester, through this Request for Qualification (RFQ), seeks to enter into a Professional Term Services Agreement with multiple Consultants to provide landscape architecture and site planning services for various City facilities and projects. Projects may involve new construction, renovation, rehabilitation, preservation, maintenance and repair or planning related to existing City facilities and properties. Potential services will be detailed for each individual project.

Consultant(s) must demonstrate that they have the capability and resources to respond quickly and efficiently to the City’s requests on small and large scale projects.

Download the RFQ:

Document

RFQ-Landscape Architecture

One (1) electronic proposal on a flash drive and five (5) proposal hard-copies are to be submitted no later than Tuesday, February 11, 2025 at 4:00 pm to:

Holly E. Barrett, P.E., City Engineer C/O [Jeff Mroczek, R.L.A., Senior Landscape Architect]

City of Rochester
Department of Environmental Services
Bureau of Architecture and Engineering
Landscape Architecture Division
30 Church Street, Room 300B
Rochester, New York 14614
jeff.mroczek@cityofrochester.gov

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REQUEST FOR QUALIFICATIONS:

Landscape Architecture and Site Planning

Professional

Term Services Agreement

City Project No. 25325

Issued: December 17, 2024

City of Rochester

Department of Environmental Services

Bureau of Architecture and Engineering

Holly E. Barrett, P.E.

City Engineer

City Hall

30 Church Street, Room 300B

Rochester, New York 14614

TABLE OF CONTENTS

1.0 General Information

 Project Title and Location

 Project Objectives

 Professional Term Services Agreement

 Timetable

 Submission Delivery Information

 Communications

 General

2.0 Request for Qualifications Overview

 Services

 Policy and Procedures

3.0 Draft Scope of Term Services

 Overview

 Sub-Consultants

4.0 Qualification Proposal Requirements

 Overview

 Qualification Proposal Evaluation Criteria

 Firm Qualifications

 Technical Qualifications

 Team Qualifications

 MWBE Evaluation Criteria

 Workforce Goals

 Fees

 Eligibility Qualifications and Requirements

 Other Criteria

5.0 City Provisions

 Living Wage Requirements

 Local Preference

 MWBE Goals

 Minority Workforce Goals

 MWBE Goals and Minority Workforce Goals Reporting

Attachments

Exhibit A: Draft Professional Term Services Agreement including Appendices:

Appendix I: General Scope of Services

Appendix II: Schedule A: Hourly Rates Schedule (to be included with proposal)

Exhibit B: Consultant Information Form (to be included with proposal)

Exhibit C: Professional Consultant Services MWBE Utilization Plan Form

Exhibit D: Professional Consultant Services Workforce Staffing Plan Form

Exhibit E: Consultant Invoice Template

RFQ: Landscape Architecture & Planning Services Term Agreement

Issued: December 17,

2024

Page | 2

1.0 GENERAL INFORMATION

Project Title and Location

Title: Landscape Architecture and Site Planning Professional Term Services Agreement.

Locations: Various City facilities located within the Rochester City limits as well as Hemlock and

Rush, New York.

Project Objectives

The City of Rochester, through this Request for Qualification (RFQ), seeks to enter into a

Professional Term Services Agreement with multiple Consultants to provide landscape

architecture and site planning services for various City facilities and projects. Projects may

involve new construction, renovation, rehabilitation, preservation, maintenance and repair or

planning related to existing City facilities and properties. Potential services will be detailed for

each individual project.

Consultant(s) must demonstrate that they have the capability and resources to respond quickly

and efficiently to the City’s requests on small and large scale projects.

For an electronic version of this proposal, please go to the following web site:

http://www.Cityofrochester.gov/bidandrfp/

Professional Term Services Agreement

A draft Professional Term Services Agreement (PTSA) is included in Exhibit A.

Subject to City Council approval, the PTSA with each selected firm shall have a term of three

years with the option to renew for one additional two-year term.

Once a PTSA is in place, Consultants will be authorized to proceed with individual projects on an

as-needed basis. A maximum not-to-exceed budget will be established for each individual

project. For each specific task or individual project needed, Consultant(s) will be asked for a

cost proposal, including, as applicable, a sub-consultant team. Upon acceptance of each

specific proposal, a purchase order (PO) and any necessary reporting requirements will be

issued for that specific project. The PO will constitute the notice to proceed for a specific

project.

Payment for services is anticipated to be on the basis of an approved hourly rate schedule. The

magnitude of services to be provided can vary from $500 on up.

The Department of Environmental Services (DES), Bureau of Architecture and Engineering, will

administer the PTSA with each Consultant. Project involvement may include consultation with

various divisions within DES or in partnership with other City Departments. Consultant services

may also include consultation and task implementation with granting agencies, State agencies,

Federal agencies and other non-City agencies (utilities, neighborhood associations, community

organizations, etc.) with coordination through DES.

RFQ: Landscape Architecture & Planning Services Term Agreement

2024

Page | 3

Issued: December 17,

Timetable

A draft implementation schedule (subject to change) is as follows:

 RFQ release

 Deadline for questions

 Response to questions submitted

 Proposal due

 Consultant selection(s) & award notification(s)

Tuesday, December 17, 2024

Friday, January 10, 2025

Tuesday, January 28, 2025

Tuesday, February 11, 2025

Spring 2025

The dates shown above may be subject to change within the City of Rochester’s sole discretion

and upon written notification as set forth herein.

Submission Delivery Information

Respondent’s proposal should be addressed to:

Holly E. Barrett, P.E., City Engineer

Department of Environmental Services

Bureau of Architecture and Engineering

City Hall

30 Church Street, Room 300B

Rochester, New York

One (1) electronic proposal on a flash drive and five (5) proposal hard-copies are to be

submitted no later than Tuesday, February 11, 2025 at 4:00 pm to:

Holly E. Barrett, P.E., City Engineer C/O [Jeff Mroczek, R.L.A., Senior Landscape Architect]

City of Rochester

Department of Environmental Services

Bureau of Architecture and Engineering

Landscape Architecture Division

30 Church Street, Room 300B

Rochester, New York 14614

jeff.mroczek@cityofrochester.gov

Communications

All communications by parties who have indicated an intent to submit or have submitted a

proposal in response to this RFQ (“Respondents”), including any questions or requests for

clarifications, submission of the proposal, requests for status updates about the proposal

selection process and any other inquiries whatsoever concerning this RFQ shall be sent, in

writing (email preferred), to the following City staff person(s):

Jeff Mroczek, R.L.A., Senior Landscape Architect

jeff.mroczek@cityofrochester.gov

585.428.7124

RFQ: Landscape Architecture & Planning Services Term Agreement

2024

Page | 4

Issued: December 17,

No contact is permitted with any other City staff member with regard to this RFQ during the

RFQ process unless specifically authorized in writing. Prohibited contact may be grounds for

disqualification.

To ensure that all Respondents have a clear understanding of the scope and requirements of

this RFQ, the City will respond to all questions submitted in writing (preferably by email) to the

City contact by the deadline for questions stated above. The City will make every reasonable

effort to keep Respondents informed about the RFQ process. Questions and responses,

notifications about timeline date changes, amendments to the RFQ and other information will

be sent via email to all Respondents who have provided an email address to the City contact,

and will be posted on the City’s web page for this RFQ.

There are no pre-proposal conferences or site visits scheduled.

General

1) The City reserves the right to amend or withdraw this RFQ in the City’s sole discretion,

including any timeframes herein, upon notification of all Respondents as set forth above,

and in such case, the City shall have no liability for any costs incurred by any Respondent.

2) The City may request additional information from any Respondent to assist the City in

making its evaluation.

3) The proposal and all materials submitted with the proposal shall become property of the

City and will be subject to NYS Freedom of Information Law. If any proprietary information

is submitted with the proposal, it must be clearly identified and a request to keep such

information confidential must be submitted.

4) The selection of a Consultant is within the City’s sole discretion and no reasons for rejection

or acceptance of a proposal are required to be given. The decision will be based on

qualifications and compliance with the requirements of this RFQ. The City reserves the right

to reject any or all proposals or to accept a proposal that does not conform to the terms set

forth herein. The City further reserves the right to waive or modify minor irregularities in

the proposals and negotiate with Consultants to serve the City’s best interest.

5) Questions must be submitted in writing (preferably by email) to the RFQ contact listed

above. Questions and responses will be sent via email to all Respondents who have

provided an email address to the City contact, and will be posted on the City’s web page for

this RFQ. The City’s failure to respond in a timely fashion or provide responses to any

questions shall not delay or invalidate the City’s right to make a decision to award an

agreement pursuant to this RFQ.

RFQ: Landscape Architecture & Planning Services Term Agreement

2024

Page | 5

Issued: December 17,

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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RFQ: Landscape Architecture and Site Planning Professional Term Services Agreement - Project No. 25325

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