2027 RFP Concrete Repairs Program

THE VILLAGE OF
OAK LAWN
BID PROPOSAL
FOR THE
2027 Concrete Repairs
Program
OAK LAWN, ILLINOIS
2027
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Village of Oak Lawn, Illinois
Notice is hereby given by the President and Board of Trustees of the Village of
Oak Lawn, Illinois, that sealed bid proposals will be received for the following
project:
2027 Concrete Repairs Program
The proposed improvement shall consist of the removal and replacement of
curb and gutter and driveways, as well as all other necessary related work.
Said bid proposals will be received up to the hour of 10:00 am Tuesday,
October 13, 2026, in the office of the Village Clerk located on the second floor
in the Municipal Center at 9446 Raymond Avenue, Oak Lawn, Illinois 60453.
All sealed bid proposals will be publicly opened and read at 10:00 a.m. on the
same day in the Municipal Center Auditorium located on the second floor.
Specifications and Bid Proposal Forms for this project are on file with the
Village Clerk's office on the second level of the Municipal Center. A copy of
these documents can also be found at the Village of Oak Lawn website (Village
Clerk section), www.oaklawn-il.gov. Bid proposals must be submitted in a
clearly marked, SEALED envelope, on the forms provided, and are to include
all detailed specification sheets and required supporting documentation. Proof
of qualifications must be submitted with bid proposal.
All bid proposals offered must be accompanied by a bid bond or a cashier's
check or certified check in the amount of two thousand dollars ($2,000) made
payable to the order of Village of Oak Lawn as a guarantee that, if the bid
proposal is accepted, a contract will be entered into, and the performance of the
contract properly secured. No bid proposal shall be considered unless
accompanied by such bond or check.
All Contractors bidding on the project shall be required to be properly licensed
to do business in the Village of Oak Lawn and shall furnish sufficient insurance
of guaranty of indemnity to the Village of Oak Lawn, its officers, agents, and
employees, against any and all claims which might arise for damages to
persons or property due to the negligence of himself, his employees, or agents.
No bid proposal shall be considered unless accompanied by such
certificate of insurance.
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A performance bond and payment bond, each in the amount of Twenty-Five
Percent (25%) of the contract price and with a corporate surety approved by the
Village of Oak Lawn, will be required from the successful bidder to guarantee
the full performance of the contract. In the recent past the total price for the
concrete contract was over $200,000.
All laborers and mechanics employed by Contractor or Subcontractor(s) on
work for this project shall be paid wages at rates not less than those prevailing
on similar work in the locality as determined by the Village of Oak Lawn. The
Village of Oak Lawn reserves the right to determine the lowest qualified
bidder, to waive irregularities, and to reject any or all bid proposals.
To obtain a packet or go to Village Website https://www.oaklawn-
il.gov/government/village-clerk/bid-and-rfp, contact Jerry Dillon at 708-499-
7881 or jdillon@oaklawn-il.gov. For information related performance and
specification requirements please contact Bill Meyer at 708-499-7749 or
wmeyer@oaklawn-il.gov.
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INSTRUCTIONS TO BIDDERS
* Each proposal shall be submitted in an envelope which is plainly marked "Sealed Bid". The Bid
number must be identified on the Bid envelope.
* Proposals received after the time and date specified will not be considered.
* Proposals shall be made on the forms provided. Failure to do so may constitute grounds for
rejection of bid.
* Each bidder must state clearly in numerals (dollars and cents as appropriate, written in ink without
delineations, alterations, or erasures) the price he or she proposes to bid.
* Quantities estimated for comparison only. Actual quantities will be determined as needed.
* It is the intention to accept the entire bid proposal. However, the Village reserves the right to
choose to not implement all sites or all phases of the project at its sole discretion.
* Proposals which are incomplete, conditional or which contain additions not called for, alterations
or irregularities of any kind may be rejected.
* One (1) original copy of the bid packet with full documentation are requested to be provided.
* Each bidder shall sign his proposal with his full name and address. In cases where a firm or
corporation submits a proposal, it shall be signed with the full name of at least one member of the
firm, or by the name of the officers authorized by its by-laws and its' official seal affixed thereto.
* A bidder may withdraw his proposal provided the request is made in writing and delivered to the
Village Clerks Office not less than four hours prior to the designated time of the bid opening.
* The right to reject any or all bids, or to waive any informalities for a given bid is reserved by the
President and Board of Trustees. It is distinctly understood, and all bids are made subject to the
agreement, that the President and Board of Trustees reserve the right to decide which proposals
represent the lowest qualified bid.
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DEFINITION OF TERMS
Wherever herein the following terms are used in the Instructions to Bidders Section, their
definitions are as follows:
Owner The Village of Oak Lawn acting through its authorized
representatives.
Village The Village of Oak Lawn.
Engineer
The Village of Oak Lawn and its duly authorized representatives.
Any individual, firm, partnership, or corporation submitting a
Proposal for the Work to be awarded, acting directly or through a duly
Bidder
authorized representative.
The total dollar amount specified by the Bidder and shown in the
Bid
Proposal as per the unit specified.
Contractor The Bidder that is awarded the Contract for the Work.
Project The proposed improvement that is to be undertaken in whole or in part
pursuant to the Contract.
Contract The written Agreement between the Contractor and the Village
covering the performance of the Work and the furnishing of labor and
materials for the Work. The Contract includes the Notice to
Contractors, Proposal, Contract Bond, Specifications, Plans, any and
all Supplemental Agreements, and any and all Special Provisions.
The improvement advertised for Bids, described in the Proposal form,
Work indicated on the Plans, and covered in the Specifications, Special
Provisions, Contract, authorized alternations, extensions and
deductions, and Supplementary Agreements, or part or parts thereof,
including labor, tools, equipment, and materials necessary for the
satisfactory completion of the improvement.
Plans The Drawings which show the scope and character of the Work to be
performed and which have been prepared or approved by the
Engineer and are referred to in the Contract Documents.
Specifications Those portions of the Contract Documents consisting of written
technical descriptions of materials, equipment. Construction systems,
standards, and workmanship as applied to the Work and to certain
administrative details applicable thereto.
Proposal The offer of the Bidder submitted on the prescribed form and setting
forth the prices for the Work to be performed.
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EXAMINATION OF SPECIFICATIONS, SPECIAL PROVISIONS, AND SITE WORK
The Bidder shall, before submitting his Bid, carefully examine the Proposal and all Specifications.
He shall inspect in detail the site of the proposed Work and familiarize himself with all the local
conditions affecting the Contract and the detailed requirements of the Work. If his Bid is accepted,
he will be responsible for all errors in his Proposal resulting from his failure or neglect to comply
with these instructions. The Village or Engineer will, in no case, be responsible for any change in
anticipated profits resulting from such failure or neglect.
PREPARATION OF THE PROPOSAL
The Bidder shall submit his Proposal on the form furnished by the Village or the Engineer. The
Proposal shall be executed properly, and the Bidder shall indicate, in figures, a unit price or lump
sum for each of the separate items listed in the Proposal. He shall show the products of the
respective quantities and unit prices in the column provided for that purpose and the total sum to
be shown in the place indicated in the proposal shall be the summation of said products. All
writing shall be with ink or typewriter, except the signature of the Bidder, which shall be written in
ink.
If the Proposal is made by an individual, his name and post office address shall be shown; if made
by a firm or partnership, the name and post office address of each member of the firm or
partnership shall be shown; if made by a corporation, the Proposal shall show the names, titles, and
business addresses of president, secretary, and treasurer, and the seal of the corporation shall be
affixed and attested by the secretary.
COMPETENCY OF BIDDERS
The Bidder, if a corporation, shall show the name of the State in which the corporation is chartered.
Each Bidder shall furnish the Village, upon request, with satisfactory evidence of his competency
to perform the work contemplated. The Bidder, if requested, shall also answer, and submit
questionnaires relating to his experience and available equipment for performing work similar to
that for which he is offering a Proposal. No Proposal will be considered from any Bidder unless he
is known to be skilled in work of a similar nature to that covered by this Contract and has
sufficient capital to meet all obligations to be incurred in carrying out this work.
DELIVERY OF PROPOSALS
Proposals shall be delivered prior to the time and at the place indicated in the Notice to
Contractors. Each Proposal shall be placed in an envelope sealed and plainly marked to indicate its
contents. Only sealed Proposals will be accepted.
Proposals will not be opened unless received at the place of letting and prior to the time stated in
the Notice to Contractors.
PUBLIC OPENING OF PROPOSALS
Proposals will be opened and read publicly at the time and place specified in the Notice to
Contractors. Bidders, their authorized agents, and other interested parties are invited to be present.
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DISQUALIFICATION OF BIDDERS
Anyone or more of the following causes may be considered as sufficient for the disqualification of
a Bidder and the rejection of his Proposal:
(a) More than one Proposal for the same work from an individual, firm, partnership, or corporation
under the same or different names.
(b) Proposal submitted by Bidder not listed as having obtained bidding documents at the Village.
(c) Unbalanced Proposals in which the prices for some items are substantially out of proportion to
the prices for other items.
(d) Failure to submit a unit price for each item of work listed in the Proposal.
(e) Lack of competency as revealed by financial statement or experience questionnaire if such are
required by the Special Provisions.
(f) Unsatisfactory performance record as shown by past work judged from the standpoint of
workmanship and progress.
(g) Uncompleted work, which in the judgment of the Village, might hinder or prevent the prompt
completion of additional work.
(h) Evidence of collusion among Bidders.
REJECTION OF PROPOSALS
Proposals that contain omissions, erasures, alterations, additions not called for, conditional or
alternate Bids, irregularities of any kind, or Proposals otherwise regular which are not
accompanied by the proper Proposal Guaranty shall be rejected as informal or insufficient.
However, the Village reserves the right to reject any or all Proposals and to waive such technical
errors as may be deemed best for the interest of the Village.
AWARD OF CONTRACT
Unless all Proposals are rejected, Award of Contract will be made to the lowest responsible Bidder
whose Proposal complied with all the Specifications. The successful Bidder will be notified in
writing that his Bid has been accepted and he has been awarded the Contract by the Village.
If a Contract is not awarded within thirty (30) days after the opening of Proposal, a Bidder may file
a written request with the Village for the withdrawal of his Proposal without forfeiture of his
Proposal Guaranty.
RETURN OF PROPOSAL GUARANTY
The bid bond or cashier check or certified check of all except the two (2) lowest Bidders will be
returned promptly after the Proposals have been checked. Bid Bond or cashier check or certified
check of the two (2) lowest Bidders will be returned as soon as the Contract and Bonds of the
successful Bidder have been properly executed and approved and the Certificates of Insurance
have been posted and approved.
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REQUIREMENT OF CONTRACT BOND
The successful Bidder, at the time of the execution of the Contract, shall deposit with the Village a
surety bond for the 10% of the Contract Amount. The form of the bond shall be that furnished by
the Village, and the surety shall be acceptable to the Village.
FAILURE TO EXECUTE CONTRACT
Failure on the part of the successful Bidder to execute a Contract and provide an acceptable bond,
as provided herein, within ten (10) days from the date of receipt of the contract documents from
the Village, will be considered as just cause for the annulment of the Award and the forfeiture of
the
Proposal Guaranty to the Village, not as a penalty but in payment of liquidated damages sustained
as a result of such failure.
SPECIAL CONSIDERATION
Special consideration can be granted to Oak Lawn businesses as allowed by Ordinance (enclosed).
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Concrete Services Contract
Specifications
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LOCATIONS
The Contractor should note that this work will be at various locations throughout the
Village and each location will include the following minimum items.
* Combination Curb and Gutter Removal and Replacement, M-4.12 (Special) 10 ft.
* PCC Driveway Removal and Replacement 7" 5 SY
The Contractor has ten (10) Business Days to complete each location, once the Contractor receives
a list of sites for work that needs to be performed. If the work is not completed within 10
Business Days, the Contractor will be subject to a $250 deduction of pay per calendar day per site.
Failure to call-in J.U.L.I.E. locates will not exclude the Contractor from the 10-day requirement.
It is the contractor's responsibility to notify the Village when work will begin. This can be done
by emailing the Street Division Crew Chief a list of addresses and start dates. Contractor shall
provide a routing map listing all locations in chronological order.
The Contractor will be on an on-call basis for the Village to complete the work within this
contract. Not all locations will be accessible at one time. This will require the contractor
to remobilize 4-6 times within the contract year to complete the necessary work.
The lists may be emailed to the contractor, and this will constitute as the time stamp to
begin the 10-day requirement.
POUR DATES
The Village is to be notified 24 hours prior to all pours, with the Contractor stating the
date, approximate time of pour, and project location, so the Village can monitor the
timelines of the work. If the Village is not notified, then the work will not be paid for and
the work will need to be removed and replaced at no cost to the Village.
BACKFILL OF MATERIAL
All backfill of stone or dirt shall be placed and compacted no later than three (3) days after
the pour, including weekend days. This should include removal of all forms and cleanup
of the site. If this is not done within the time frame, then the contractor will be subject to a
$250 deduction of pay per calendar day per item.
LANDSCAPE RESTORATION
All disturbed work areas shall be fully restored no later than seven (7) days after the pour,
including weekend days, with Class 1 Seeding, as determined by the Village and
considered incidental to the appropriate pay item. This should include cleanup of the site.
If this is not done within the time frame, then the contractor will be subject to a $250
deduction of pay per calendar day per item.
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