Requests for Proposals for Fire Trucks and Fire Apparatus

Location:	Mississippi
Posted:	May 1, 2026
Due:	Jun 10, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	23 - Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles 42 - Fire Fighting, Rescue, and Safety Equipment J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	1130-26-R-RFPR-00004
Publication URL:	To access bid details, please log in.

Procurement Details

Smart Number	1130-26-R-RFPR-00004	Advertised Date	05/01/2026 12:00 AM
RFx #	3120003350	Submission Date	06/10/2026 4:00 PM
RFx Status	Open	Major Procurement Category	COMMODITIES
RFx Opening Date	06/10/2026 4:00 PM	Sub Procurement Category	EQUIPMENT - NON-TECHNOLOGY
RFx Type	Request for Proposal
Agency
RFx Description	Requests for Proposals for Fire Trucks and Fire Apparatus

Contact Information

Name	Ramona Jones	Email	RAMONA.JONES@DFA.MS.GOV
Phone	6013599335	Fax

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
07000	Automotive Vehicles

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments Attachment A - RFP Terms and Conditions
Attachments Attachment B - Scope of Work
Attachments Attachment C - RFP Evaluation Plan
Attachments Attachment D - Sample Master Agreement
Attachments Attachment E - Participation Information
Attachments Attachment F - Protest Information
Attachments Attachment G - Offeror Information, Acknowledgements, and Certif
Attachments Attachment H - Offeror Response Worksheet
Attachments Attachment I - Cost Proposal
Attachments Attachment J - Proposed Modifications to Sample Master Agreemen
Attachments Attachment K - Claim of Business Confidentiality
Attachments NASPO ValuePoint State of MS Fire Truck and Fire Apparatus Reque
Attachments States with ITP

Attachment Preview

Request for Proposals for

FIRE APPARATUS

Issued by the State of Mississippi

Solicitation Number # 3120003350

_________________________________________________________________________________________________________________

Attachment B

SCOPE OF WORK

The Contractor shall be responsible for ensuring that all fire fighting vehicles are in compliance with all State and

Federal DOT requirements for the State in which the vehicle is being delivered, including but not limited to the

following:

1. NFPA 1900 – Standard for Automotive Fire Apparatus – 2024 edition

a. NFPA 1900 consolidates 1901 (fire apparatus), 1906 (wildland apparatus), and 414 (Aircraft

Rescue and Fire-Fighting ARFF vehicles

2. All State and Federal DOT requirements for fire apparatus and commercial vehicles.

3. Federal Motor Vehicle Safety Standards (FMVSS).

The Contractor shall be responsible for assigning a dedicated representative to assist the purchasing entity with

any issue that may arise, including, but not limited to, manufacturer defects, billing, maintenance, service centers,

etc.

Contractor and/or its dedicated representative shall respond to the purchasing entity within two (2) business days.

I. Vehicle Requirements at Delivery:

Prior to acceptance by the Purchasing Entity, Contractor must ensure the following:

A. Each fire apparatus must be the latest model of the manufacturer’s current standard production.

Though not specifically covered herein, all parts necessary to provide a complete and efficient fire

apparatus must be furnished with each unit. All parts must conform in design, strength, quality of

materials and workmanship to current engineering practices and accepted standards of the

industry.

B. Each fire apparatus must be completely assembled and adjusted per manufacturer specifications.

All equipment, including standard and supplemental must be installed as per the manufacturer’s

specifications.

C. Each fire apparatus must be fully serviced and complete with all fluids and lubricants (excluding

water in tank), filled to the proper levels, with a full tank of fuel and ready for continuous operation

at time of delivery.

D. Each fire apparatus must be furnished with one (1) parts book, one (1) service manual, one (1)

operator’s manual, and one (1) lubrication guide.

E. Each fire apparatus, at the final destination point, will be fully inspected by a designated

representative of the Purchasing Entity to assure that it meets the minimum specification

requirements as required by the NFPA 1900 and any other unique requirements of the

Purchasing Entity. If it is determined that the unit is not in accordance with the minimum

specification requirements of the NFPA 1900 and Purchasing Entity, the Contractor must pick-up,

correct any discrepancies and re-deliver to the Purchasing Entity at the Contractor’s expense.

The timeframe for completion of corrective action must not exceed thirty (30) calendar days from

receipt of written notification from designated representative of the purchasing entity.

II. Design, Engineering, Production, and Delivery

Contractor agrees to assist the purchasing entity with:

Page 1 of 3

Attachment B, SCOPE OF WORK

Request for Proposals for

FIRE APPARATUS

Issued by the State of Mississippi

Solicitation Number # 3120003350

_________________________________________________________________________________________________________________

A. Understanding operational requirements, response environment, staffing, call types, and

jurisdictional constraints to ensure the apparatus aligns with real-world use.

B. Using the agency’s requirements and applicable standards (e.g., NFPA, state or cooperative

specs), the Contractor will help translate operational needs into a compliant apparatus design,

identifying standard features versus optional or custom components.

C. Set a pre-construction meetings to review chassis selection, body configuration, pump/aerial/tank

options, equipment mounting, and safety considerations.

D. Contractor will ensure the proposed design meets all required standards, regulations, and

cooperative contract terms, while clearly documenting any deviations or approved exceptions.

E. Detailed drawings, specifications, and build sheets are submitted for review and approval by the

purchasing entity prior to production to confirm the final apparatus design.

F. Contractor agrees to maintain regular communication, providing progress updates, change

notifications, and milestone confirmations.

G. Contractor coordinates factory inspections, final acceptance testing, delivery logistics, and

documentation to ensure the apparatus meets contract and design expectations.

III. Delivery & Acceptance

Contractor agrees to the following:

A. Delivery to any location within the contiguous United States is included in the Contractor costs

and shall not be billed as a separate line item.

B. Delivery to Alaska, Hawaii, or any Participating Entity that is not part of the contiguous United

States will be coordinated and established in a Participating Entity’s Participating Addendum

(PA). Contractor is still responsible to cover the shipping costs to the Purchasing Entity’s nearest

shipping port in the contiguous United States. Where delivery and acceptance may not happen

at the Purchasing Entity’s location, Contractor and Purchasing Entity agree to establish a Delivery

and Acceptance process in the PA.

IV. Post Delivery Training and Support

Contractor agrees to the following:

A. To provide both operator training as well as maintenance training for those individuals that will

oversee maintenance of the vehicle.

B. Operator training may be done in person or virtually and is at the selection of the Purchasing

Entity.

C. Training is included in the cost of the Fire Apparatus and should be at no additional cost for

Purchasing Entity. Contractor shall not add standard training as an additional line item on any

quote.

D. Ongoing maintenance and support in fulfillment of any warranty obligations by manufacturer.

E. Extended warranties may be quoted as an additional line item within a quote for a Purchasing

Entity.

V. Warranty & Post-Delivery Support

Contractor agrees to the following:

A. To provide a written warranty covering the apparatus, major components, and workmanship for

defined timeframes, clearly outlining coverage terms, exclusions, and remedies.

Page 2 of 3

Attachment B, SCOPE OF WORK

Request for Proposals for

FIRE APPARATUS

Issued by the State of Mississippi

Solicitation Number # 3120003350

_________________________________________________________________________________________________________________

B. To provide a primary contact that will serve as the primary point of contact for warranty claims,

coordinating with component suppliers to streamline issue resolution and minimize downtime.

C. To provide how warranty repairs will be handled, whether they may be performed on-site, at

authorized service centers, or at manufacturer facilities, depending on the nature of the issue and

geographic location of the agency.

D. Ongoing access to technical support, including phone or electronic troubleshooting assistance,

diagnostic guidance, and documentation support for maintenance staff.

E. To provide warranty documentation, maintenance manuals, parts lists, and service records

necessary to support compliance, audits, and asset management.

Page 3 of 3

Attachment B, SCOPE OF WORK

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Daily notification on new contract opportunities

With GovernmentContracts, you can:

Find more opportunities and win more business
Receive daily alerts for all new bid opportunities
Get contract opportunities matched to your business

ONE WEEK FREE TRIAL

Requests for Proposals for Fire Trucks and Fire Apparatus

Attachment Preview

See also