BCSD Food Service Equipment Bid 26-05-01 Instructions

BAKERSFIELD CITY SCHOOL DISTRICT
David West EDUCATION CENTER, 1300 BAKER STREET
Director BAKERSFIELD, CALIFORNIA 93305-4326
Stores and Purchasing (661) 631-4712 FAX: (661) 861-9907
westd@bcsd.com
May 1, 2026
Dear Prospective Bidder,
The Bakersfield City School District is soliciting bids for Food Service Equipment, Bid #26-05-01. Bids
will be received until Wednesday, May 27, 2026, at 11:00 a.m. via our online bidding portal. Vendors
must register through the District's online bidding portal to review and submit bid opportunities
www.bcsd.com/planetbids.
All specified items, or approved equal items, will be considered and it is imperative that bidders clearly
identify the brands, product numbers, package quantities, and unit prices for the items bid. Any ambiguities
in a bid response may be grounds for rejection of that item. If there is any question as to the "or equal"
nature of the alternate offering, please submit sample specificaitons (see condition numbers 11 & 12).
Please review the attached 'General Conditions and Instructions for Bidding' prior to preparing your bid.
Sample submission deadline is 10:00 a.m., May 14, 2026. Items will be ordered on an "as needed" basis
in various quantities throughout the term of this bid.
The Bid will be awarded by line item to the lowest responsive and responsible bidder(s) for one year, July
1, 2026 - June 30, 2027. The bid pricing is to remain firm for the contract term unless the District
approves a documented manufacturer's price increase. Any requested increase must be submitted in
writing at least 60 days in advance, supported by manufacturer documentation, and shall not exceed 5% per
line item during the term of the bid. No price increases may take effect during the first 90 days of award.
All items must include, delivery, F.O.B. Bakersfield City School District warehouse or individual school
site, as noted on the purchase order, within thirty (30) business days of the purchase order date.
Bid tabulations will be available online after the June 23, 2026, Board Meeting. Please visit the website:
https://www.bcsd.com/purchasing for bid tabulations.
All prospective bidders must register to participate in the bid through the District's online portal to review
bid opportunities, receive changes, and addenda. We look forward to receiving your electronic bid
response.
Sincerely,
David West
David West
Director, Stores and Purchasing
Page 1 of 13

BAKERSFIELD CITY SCHOOL DISTRICT
GENERAL CONDITIONS AND INSTRUCTIONS FOR
BIDDING EQUIPMENT AND/OR SUPPLIES
FOOD SERVICE EQUIPMENT - Bid #26-05-01
1. All responses including the attached bid forms must be submitted online, on or before Wednesday, May 27,
2026, at 11:00 a.m. It is the bidder's responsibility to ensure your bid is submitted before the bid deadline. Late
bids will not be accepted. The District will not accept any bids or bid modifications submitted by facsimile, via
hardcopy, or electronic mail.
2. All bids must be submitted by a responsible officer or employee. Obligations assumed by such submission
must be fulfilled. Bid pricing to be firm through June 30, 2027. A successful bidder shall not be relieved of
the bid submitted without the District's consent or bidder's recourse to Public Contract Code Section 5100 et
seq. No bidder may withdraw a bid for a period of sixty (60) days after the date set for the opening of bids.
3. All prices and notations must be submitted online. Verify all quotations before submission, as they cannot be
corrected after the bids are opened. Bids not submitted on the online portal shall be disregarded. Bidders are
limited to one price per line item. Multiple bids by a single vendor will not be accepted unless alternative
bids are called for, and otherwise will be deemed non-responsive.
4. All items are to be bid, delivered, F.O.B. Bakersfield City Schools District warehouse or school site as
designated on the purchase order. No charge for containers, packing, draying, handling, or any other purpose
will be allowed over and above the prices bid. Return of products for warranty purposes shall be free of all
cost to the District.
5. The successful bidder shall not be liable for delays in performance caused by strikes, lockouts, labor
disturbances, transportation failures, acts of government, or other causes beyond the bidder's control and
without the bidder's fault. To request an extension, the bidder must submit a written request to the Governing
Board within five (5) days after the delay begins, stating in detail the cause of the delay and why it will
prevent timely delivery. If the Governing Board finds the delay excusable, it may grant an extension equal to
the period of delay. If not, the District may, at its option, rescind the contract. Delays attributable to supply
chain or inventory issues are not excusable delays
6. The delivery date of supplies, equipment, or services shall be as specified on the District's Purchase Order or
within 30 days of the Purchase Order date.
7. The Board of Education anticipates awarding the bid by line item to the lowest responsive and responsible
bidder; however, the Board reserves the right to reject any or all bids, waive informalities, and award one or
more contracts as permitted by law. Per Public Contract Code Section 20117, if two or more bids are
identical in all respects, the district may determine by lot which bidder will be awarded the contract or the
vendor who has offered the most consistent service and reliability in the past. This requirement applies to
competitive bidding for the purchase, sale, or lease of real property, supplies, materials, equipment, services,
bonds, or the awarding of any contract.
8. Bidders may elect to bid on any or all items. "ALL OR NOTHING" BIDS WILL NOT BE ACCEPTED.
9. Pursuant to Public Contract Code Sections 20118 and 20265, other school districts, public agencies, political
subdivisions, municipalities and tax-supported agencies in the State of California, including but not limited to
Cities, Counties, County Office of Education, State Agencies, and Public-School Districts may purchase
products and/or associated alternates under same terms and conditions of this bid. The District waives its
right to require other districts to draw their warrant in favor of the district and authorizes each district/agency
to make payments directly to the successful bidder.
Page 2 of 13

10. Bidders have the option to accept or decline this piggyback option on a per-request basis.
11. Alternate supplies, equipment, or services will be considered. The Board of Education reserves the right to be
the sole judge of the merit and suitability of such supplies, equipment, or services. The use of the name of a
manufacturer, or any special brand, make, or model number, in describing any items in the Contract
Documents does not restrict bidders to that manufacturer or specific article. An equal of the named product
will be given due consideration. Specifications or model numbers from manufacturers are included in this bid
for clarification purposes. Refer to Appendix B of this document for full technical specifications.
12. If requesting to substitute a product, please include all relevant information including manufacturer and model
numbers. Specifications must be submitted for each item that is bid by the vendor when it is not bid as
specified. Failure to submit specifications prior to 10:00 a.m., May 14, 2026, may be considered a reason for
the disqualification of the bid. A Substitute Request Form is included in this bid package.
13. Should any bidder question or protest the award of contract to the apparent low bidder(s), such question or
protest must be furnished in writing to the Director of Purchasing no later than three (3) working days
following the date of bid opening. Untimely protests will not be reviewed by the District and will be returned
to the proposer. Such submittal must fully explain the basis of objection supported by all relevant
information, facts, and details. The letter must be signed by an authorized representative stating specific
reason(s) for the protest including all relevant facts (law, rule, regulation, and criteria). Bid protests will be
reviewed by the Director of Purchasing and the Assistant Superintendent of Business Services. The affected
proposer will be given an opportunity to rebut the evidence and present evidence that the proposer should be
allowed to perform the work. The District will issue a written final decision within fifteen (15) days of
receipt of the protest unless factors beyond the District's reasonable control prevent such resolution.
14. Questions regarding this bid must be submitted through the "Q&A" tab through the District's online bidding
portal on or before 10:00 a.m., May 14, 2026. An addendum will be issued, if necessary, on or before May 19,
2026. Oral communications by District employees concerning this bid shall not be binding on the District and
shall in no way excuse the vendor of its obligations as set forth in the bid.
15. Each bidder must upload a fully executed Drug-Free Workplace Certification, Iran Contracting Act
Certification, Non-Collusion affidavit, Conflict of Interest Disclosure, and Federal Certifications with the
completed bid proposal as outlined in Appendix A. The documents are included in this bid package as
individual files available through the bid portal. It is the bidder's responsibility to ensure all files are
correctly uploaded in advance of the aforementioned bid deadline.
16. The Bakersfield City School District has been designated as a drug, alcohol, and tobacco-free District.
Tobacco use (smoked or smokeless) is prohibited at all times in all areas of District property.
17. If an awarded bidder defaults, the District may procure the materials or services from other sources, typically
the 2nd place bidder, and may recover the loss occasioned thereby from any unpaid balance due the bidder or
by proceeding against a bidder's bond, if any, or by suit against the bidder. The prices paid by the District
shall be considered the prevailing market prices at the time such purchase is made.
18. In the event of litigation, the bid documents, specifications, and related matters shall be governed by and
construed in accordance with the laws of the State of California. Venue shall be with the appropriate state or
federal court located in Kern County.
19. Bidder agrees to comply with, and be bound by, and assist the District in ensuring compliance with, 2 CFR
Section 200.322, as applicable. 2 CFR Section 200.322 requires the bidder to provide a preference for the
purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not
limited to iron, aluminum, steel, cement, and other manufactured products), to the greatest extent possible.
Page 3 of 13

20. In connection with the execution of this contract, the bidder shall not discriminate against any employee or
applicant for employment because of race, religion, color, sex, or national origin. The bidder shall take
affirmative actions to ensure that applicants are employed and that employees are treated during their
employment, without regard to their race, religion, color, sex, or national origin. Such actions shall include,
but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment, lay-off,
termination; rates of pay or other form of compensation; and selection for training, including apprenticeship.
21. The successful bidder shall agree not to assign, transfer, convey, sublet, or otherwise dispose of the items
appearing on this bid form, or any rights accruing thereunder, title or interest therein, funds to be received
hereunder, or any power to execute the same without the consent in writing of the District Governing Board.
Notice is hereby given that the District will not honor any assignment made by the successful bidder unless
the consent in writing, as indicated above, has been given.
22. The vendor shall hold the DISTRICT, its officers, agents, servants, and employees harmless from liability of
any nature or kind whatsoever, on account of use by the publisher or author, manufacturer, or agent, of any
copyrighted composition, secret process, patented or unpatented invention, article or appliance furnished or
used under this bid.
Page 4 of 13

SUBSTITUTION REQUEST FORM
BCSD Food Service Equipment
Bid No. 26-05-01
Company Name:
Address:
Phone / Fax:
Line Item on Bid:
Description: ________________________________________________________________________
Proposed Product:
Proposed Prod. #:
Provide Point-By-Point comparative data and detailed specifications by 10:00 a.m. May 14, 2026, including product
description, performance, and test data adequate for evaluation of the request. Notification of acceptability of the proposed
substitution will be made on or before May 19, 2026.
The Undersigned certifies:
Proposed substitution has been fully investigated and determined to be equal or superior in all respects
to the specified product's performance.
Same warranty (if applicable) will be furnished for the proposed substitution as for the specified product.
Proposed substitution does not affect Functional Performance Values.
Submitted by:
Signed by:
REVIEW AND ACTION:
Substitution approved - Substitution approved as noted
Substitution rejected - Use specified materials.
Substitution Request received too late - Use specified materials.
Signed by:
Date:
Page 5 of 13

Appendix A
Required Documents
ATTENTION: The online bid portal will not allow a bidder to click the "Submit" button if any of the
mandatory documents listed below are missing. It is the bidder's responsibility to ensure all files are
correctly uploaded in advance of the aforementioned bid deadline. All bids must be submitted by a
responsible officer or employee.
1. Non-Collusion Declaration
2. Conflict of Interest Disclosure Statement
3. Drug-Free Workplace Certification
4. Federal Certifications
5. Iran Contracting Act
6. Piggyback Cooperative Purchasing Agreement
Page 6 of 13

Appendix B
Technical Specifications
IMPORTANT NOTE TO BIDDERS:
To ensure the highest level of accuracy and to assist in the preparation of a responsive bid, the Bakersfield City
School District has provided Appendix B as a complete reference for all required items.
Full Descriptions: While all items listed here match the "Line Items" tab within the online bidding portal, the
portal interface may require users to "mouse over" or "hover" to view long-form descriptions.
Accuracy: This document provides the full technical specifications, manufacturer names, and model numbers
that have been previously approved by the District.
Requirements: Specific Product Identification: For line items where the District has listed multiple acceptable
manufacturers or "approved equals," the bidder must clearly identify the specific manufacturer and model number
they are bidding.
Substitutions: If requesting to substitute a product, please include all relevant information including
manufacturer and model numbers on the provided Substitution Request Form and email them to
westd@bcsd.com, garciaer@bcsd.com, sabellae@bcsd.com. Failure to email forms prior to 10:00 a.m. May 14,
2026, may be considered a reason for the disqualification of the bid. Notification of acceptability of the proposed
substitution will be made on or before May 19, 2026.
Line Item Responses
All bidders are required to provide responses in each of the three form fields available for each line item on
the bid. Each line item must have a Unit Price or a Response of "No".
Unit price: Please enter the unit price based on the unit of measure indicated.
o Certain items in this bid are categorized as Linked Requirements. For these specific pieces of
equipment, bidders must complete two consecutive line items to be considered responsive:
Line Item A (Equipment): Enter the unit price for the hardware, including the
manufacturer/model in the comments.
Line Item B (Coordinated Service): Enter the total cost for the Installation and/or Removal of
the equipment listed immediately above it.
NOTE: In Appendix B, these paired items are enclosed in a bold border. Bidders must
provide pricing for both the equipment and the service lines to be considered for an award on
these items.
Response:
o "Yes" - Indicates that the bidder has bid the line item product as specified
o "No" - Indicates that the bidder chooses not to bid on this line item
o "Alt" - Indicates that the bidder has provided an approved substitute alternative item as outlined in
sections 11 and 12 of the General Conditions and Instructions for Bidding Equipment and/or Supplies.
Comments: Please indicate the manufacturer and model number for all items bid, including
approved substitutes.
Page 7 of 13

Line No. Item Description Manufacturer Model Number
KRATOS 28W-372 UNIVERSAL FULL SIZE INSULATED Kratos 28W-372 Universal
HEATING AND PROOFING CABINET, 16 SHEET PAN/
1
32 FULL SIZE FOOD PAN CAPACITY
CAMCRUISER, KIOSK VENDING CART CAMBRO Cambro CVC724
2
MODEL NO. CVC724
CART, MACHINE STAND - WITH 4" SWIVEL CASTERS Lakeside 518
3 (2 LOCKING) LAKESIDE MODEL NO. 518
CART, UTILITY - 18"X 27", WITH PERIMETER BUMPER, Lakeside 521
4 NSF APPROVED LAKESIDE MODEL NO. 521 - WITH 4
SWIVEL CASTERS
CART, UTILITY - 24" X 48", NSF APPROVED LAKESIDE Lakeside 953
5
MODEL NO. 953
CART, UTILITY - 31 1/2 X 16 X 36, VOLLRATH MODEL Vollrath 97166
6
NO. 97166 (3 SHELF)
CART, UTILITY - 40 1/2 X 21X 36, VOLLRATH MODEL Vollrath 97167
7
NO. 97167 (3 SHELF)
RACK, CAN - 54 CAN CAPACITY WITH CASTERS WIN Win Holt CR-54
8
HOLT MODEL NO. CR-54
RACK, CAN - 72 CAN CAPACITY WITH CASTERS WIN Win Holt CR-72
9
HOLT MODEL NO. CR-72
RACK, CAN - 162 CAN CAPACITY WITH CASTERS WIN Win Holt CR162M
10
HOLT MODEL NO. CR162M
RACK, CAN - 72 CAN CAPACITY WITH CASTERS NEW New Age 1225
11
AGE MODEL NO. 1225
RACK,DRYING, CAMBRO CAMSHELVING VERTICAL EMU244878DRPKG
12 DRYING RACK MODEL : EMU244878DRPKG
RACK, PAN (OPEN) - MOBILE, FRONT LOAD WIN HOLT Win Holt AL1820-N
13
MODEL NO. AL1820-N
RACK, PAN (OPEN) - MOBILE, FRONT LOAD NEW AGE New Age 4331
14
MODEL NO. 4331
RACK, PAN (OPEN) - MOBILE, SIDE LOAD WIN HOLT # Win Holt EDEL820B-KDA 20# WIN-
15
EDEL820B-KDA 20# WIN-AL2620B AL2620B
VERSA FOOD (SALAD) BAR-6' WITH HEAVY-DUTY Black Cambro VBRHD-6 110
16 CASTERS, BLACK CAMBRO MODEL NO. VBRHD-6 110
VERSA FOOD(SALAD) BAR-6", LOW HEIGHT WITH Black Cambro VBLHD-6
17 HEAVY DUTY CASTERS, BLACK CAMBRO MODEL NO.
VBLHD-6
BLENDER, FOOD PROCESSOR VITA MIX VITA-PREP 3 Vita Mix Vita- Commercial Food Blender
18
COMMERCIAL FOOD BLENDER 64 Prep 3 64
Page 8 of 13

BLENDER, FOOD PROCESSOR - COMMERCIAL 64 OZ, Hamilton HBF-600
19 NSF APPROVED HAMILTON MODEL NO. HBF-600 OR
EQUAL
CAN OPENER, ELECTRIC - HEAVY DUTY, 2 SPEED,
20
115v, NSF APPROVED
CAN OPENER - ELECTRIC - 2 SPEED, 115v EDLUND Edlund 203
21
MODEL NO. 203
CAN OPENER- MANUAL - WITH 16" ADJUSTABLE BAR Edlund S-11C
22 & CLAMP BASE, NSF APPROVED EDLUND MODEL NO.
S-11C
FOODPROCESSOR, W/FC25+FCC3+FMC 25 SAMMIC Sammic CA-301
23
MODEL NO. CA-301
FOODPROCESSOR, ROBOT COUPE R2N
24 COMBINATION FOOD PROCESSOR WITH 3QT.GRAY
BOWL,CONTINUOUS FEED & 2 DISCS-1HP
KNIFE SHARPENER - HEAVY COMMERCIAL, 110V HCA
25
TRU HONE MODEL
IMMERSION BLENDER - 12", HEAVY DUTY, VARIABLE WSB50 or Equal
26 SPEED, 10 GALLON/40 QT CAPACITY WARING MODEL
NO. WSB50 OR EQUAL
MICROWAVE, COMMERCIAL AMANA MODEL NO. Amana RCS10DSE
27
RCS10DSE OR EQUAL
MIXER, TABLE TOP - 5 QUART HOBART MODEL NO. Hobart N50
28
N50
MIXER, TABLE TOP - 10 QUART HOBART MODEL NO. Hobart HS10
29
HS10
MIXER, FLOOR - 30 QUART WITH ATTACHMENTS Hobart HL300
30
HOBART MODEL NO. HL300
SCALE, BAKER DOUGH-8 LB. WITH SCOOP DETECTO Detecto 1052TBS
31
MODEL NO. 1052TBS
SLICER, FOOD - HEAVY DUTY, MANUAL HOBART Hobart 3613+Buildup
32
MODEL NO. 3613+BUILDUP
SLICER, FOOD-MANUAL WITH THE WORKS HOBART Hobart 2612
33
MODEL NO. 2612
SLICER, FOOD - 10" MANUAL BERKEL MODEL NO. Berkel 825E or Equal
34
825E OR EQUAL
SLICER, FOOD-AUTOMATIC, 13" KNIFE HOBART Hobart HS9
35
MODEL NO. HS9
SUNKIST S-103 COMMERCIAL SECTIONIZER WITH 6-
36
SLICE ATTACHMENT
REFRIGERATOR, REACH-IN 2 SECTION UNIT TRUE TRUE STR2R-25 + Kit#3
37
STR2R-25 + KIT #3
SKILLET, TILTING-40 GALLON CAPACITY SOUTHBEND Southbend BGLM-40
38
MODEL NO. BGLM-40
Page 9 of 13

1HP DISPOSAL BASE UNIT SMALL CAPA SS-100-28 CAPA SS-100-28 115/208-230V
39
115/208-230V 1HP 1HP
40 Coordinated installation and/or removal
AIR CURTAIN FLY FAN - 72" LEADING EDGE # 3600- Leading Edge 3600-1125
41
1125 RD W MODEL C1200 MICRO SWITCH
42 Coordinated installation and/or removal
AIR CURTAIN FLY FAN LEADING EDGE # 3600-1150 RD Leading Edge 3600-1150
43
W MODEL C1200 MICRO SWITCH
44 Coordinated installation and/or removal
AIR CURTAIN FLY FAN, CURTON PRODUCTS MODEL Curton AP-2-42-1-SS
45
NO AP-2-42-1-SS Products
46 Coordinated installation and/or removal
ALTO-SHAAM CTC10-10G COMBITHERM NATURAL
47 GAS BOILER - FREE 11 PAN COMBI OVEN-120V
48 Coordinated installation and/or removal
BOOSTER, HEATER HATCO MODEL NO. C-15-208-3- Hatco C-15-208-3-QS
49
QS
50 Coordinated installation and/or removal
CABINET, HEATED - MOBILE, FULL SIZE, 2-DOOR, Metro C569-SDS-U
51 STAINLESS STEEL, METRO MODEL NO. C569-SDS-U
52 Coordinated installation and/or removal
CABINET, HEATED -MOBILE -FULL SIZE, DOOR-PASS Metro C589-SDS-UPDS
53 THRU, DUTCH SOLID, STAINLESS STEEL METRO
MODEL NO. C589-SDS-UPDS
54 Coordinated installation and/or removal
CABINET, HEATED, MOBILE - FULL SIZE, 1-DOOR, Metro C539-HFS-U
55 POLYMER COLORED COATING METRO MODEL NO.
C539-HFS-U
56 Coordinated installation and/or removal
DISHMACHINE, HIGH CAPACITY, HIGH TEMPERATURE Hobart AM 15T + Build Up
57 HOBART MODEL NO. AM 15T + BUILD UP
58 Coordinated installation and/or removal
DISHMACHINE, HIGH CAPACITY, HIGH/LOW American Dish 5AG or Equal
59 TEMPERATURE AMERICAN DISH SERVICE MODEL NO. Service
5AG OR EQUAL
60 Coordinated installation and/or removal
DISHMACHINE, LOW TEMP AFB BAKERY CORNER American Dish AF-3D, AFB, AF or Equal
61 AMERICAN DISH SERVICE MODEL NO: AF-3D,AFB,AF Service
or Equal
62 Coordinated installation and/or removal
Page 10 of 13