Professional Laundry Services

Location:	Wyoming
Posted:	Sep 3, 2026
Due:	Sep 14, 2026
Agency:	City of Casper
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSALS

THE CITY OF CASPER DESIRES TO SOLICIT QUALIFIED PROPOSALS

FOR PROFESSIONAL LAUNDRY SERVICES FOR THE CITY OF CASPER

Publish Date: September 3, 2026

The City of Casper is seeking proposals from qualified firms to provide proposals for leasing and

providing laundry delivery services, repairs and replacement of uniforms, shirts, pants, coveralls,

mats, and miscellaneous supplies to the City of Casper.

One (1) electronic proposal will be received at creed@casperwy.gov and/or

dcoakley@casperwy.gov, until 5:00 p.m., Local time, September 14, 2026. Electronic

proposals shall be submitted with the subject line labeled “Professional Laundry Services

Proposal.”

GENERAL

Proposals shall consist of the cost for each item, vendor qualifications, experience, and references.

Proposals must be clearly marked and contain original or electronic signatures and must be easily

reproducible on a standard copy machine. Failure to clearly mark and provide original or electronic

signatures may result in a proposal judged non-responsive and given no consideration. Suppliers

are required to submit a proposal on all bid items; proposals which do not have all items bid will

be judged non-responsive.

SCOPE OF WORK DETAILS

PAYMENT AND INVOICING

Separate invoices shall be mailed or delivered to each City Department within the City of Casper;

Attn: Department Name, Accounts Payable; 123 West 1st Street, Suite 610; Casper, WY 82601.

Electronic invoices shall be submitted to the following email address:

accountspayable@casperwy.gov

RETURN/PICK-UP OF ITEMS:

1. It shall be the responsibility of the vendor to implement a system and maintain proper records

that will require a minimum amount of effort on behalf of the users of the contract to assure

accurate returns, drop-offs and pick-ups.

2. Vendor shall be required to provide the supplies and receptacle to assure accountability.

3. The vendor must describe the system to be implemented – the description must accompany

your bid.

4. Vendor to provide schedule of how often pickups occur and how fast they can get garments

back.

City of Casper – Professional Laundry Services RFP - Page 1 of 13

5. Vendor(s) must be able to verify pick-up and delivery or be prepared to assume responsibility

of lost/misplaced item(s) and the subsequent replacement thereof, at the full replacement cost of

the item(s).

MISHANDLED/DAMAGED AND LOST GARMENTS:

After notification of complaint, either verbal or written, is received by the Vendor, the Vendor will

have five (5) business days to rectify the complaint. If after five (5) business days the Vendor does

not locate the lost garment, Vendor shall be responsible for the subsequent replacement thereof, at

the full replacement cost of the item(s).

Garments identified by City employees as damaged or requiring repair shall be clearly tagged or

otherwise identified for corrective action. The vendor shall maintain a process to ensure tagged

garments are removed from the normal laundering cycle and evaluated for repair or replacement.

For mishandled/damaged items, if after five (5) business days the complaint is not resolved to the

City’s satisfaction, the City will call a meeting with respective vendor and all parties involved.

REPAIRS, ALTERATIONS AND MINOR TAILORING

The successful Vendor shall be expected to perform all alterations that are required to keep

garments in first class condition, excluding normal wear, to include but not limited to: loose belt

loops, loose buttons, loose patches, loose stripes, reinforce seems, broken zippers etc.

Vendor is required to provide a price list with their proposal for all other alterations and minor

tailoring services they provide. The price list is to include the price per item for sewing on name

tags and emblems. Items submitted for repairs, alterations, and minor tailoring shall be returned

within five (5) days after receipt.

FIT OF GARMENTS

All clothing shall be fit to the individual employee. A “Fitting” meeting with staff where

appropriate size and length of items is recorded, or a fitting sheet shall be used to prompt

employees on critical measurements to gain proper sized clothing items. Clothing items that do

not fit due to poor communication during this process or shrinking shall be replaced at the vendor’s

expense. Changes in fit due to changes in employee measurements will not fall to the vendor.

Employees shall have a period of no less than 30 days each calendar year to adjust sizes, and

request different clothing sizes for the following year.

All clothing within the City of Casper Divisions shall be fully replaced every 365 days unless the

department opts not to replace items on a case by case basis.

All sizes shall be made available at no additional cost, including various plus and petite sizes, as

well as clothing specifically cut differently for each gender. This also includes tall sizes. Failure

to provide sizes or cuts that specifically fit each individual shall be considered a breach of contract.

City of Casper – Professional Laundry Services RFP - Page 2 of 13

In cases where the vendor’s usual supplier does not make an appropriate size or cut item, the

vendor shall submit alternate options to the City of Casper. It is at the discretion of the City to pick

a replacement item or brand. The staff member that wears the garment shall ultimately decide the

appropriate size of the clothing.

Proposals that do not offer gender specific tailoring shall be considered inferior to those that do.

Clothing Specifications

All shirts, jackets, pull-overs and hoodies must have approved City of Casper logo on upper left

chest and the employees name on the upper right of chest.

(Note): Vender must have the ability to have color distinctions in shirt designs to separate worker

from supervisor.

Coveralls

FR Rated

Color to be determined by Division

Similar or equivalent to Carhartt Model 387-81 brand fit and finish

Metal zipper

Breathable material

▪ 9-ounce, 100% cotton FR twill

▪ Meets the performance requirements of NFPA 70E

▪ UL® classified to NFPA 2112

▪ FR and NFPA 2112/CAT 2 labels sewn on left-chest pocket

▪ Strong triple-stitched main seams

▪ Spread collar; Brass front zip with Nomex® FR zip tape; Inner and outer storm flaps

▪ Pleated bi-swing back for extra stretch across the shoulders

▪ Two chest flap pockets

▪ Two pass-through pockets

▪ Utility pocket

▪ Leg openings fit over boots for easy on and off

Shirts

Similar or equivalent to Carharrt Model 396 fit and finish

Long sleeve

Color to be determined by Division

Rip stop material

Stretch fabric

Industrial strength zippers

Multi front pockets: Two patch one vertical

Back bi-swing with mesh shoulder insert

73% Polyester

City of Casper – Professional Laundry Services RFP - Page 3 of 13

27% Cotton

4.4 Ounce fabric

Proposals that offers long and short sleeve options will be judged superior to those that do not

Proposals that offer Enhanced Visibility options will be judged superior to those that do not

Pocket-T Work Shirt

Color determined by supervisor of each work group.

▪ 5.8-ounce, 100% cotton

▪ Double needle stitching to help with durability

▪ Side vents at hem

▪ Side-seam construction minimizes twisting

▪ Left-chest pocket with pencil stall

▪ Tagless neck label for a smooth feel

▪ ANSI T-Shirt Class 2

PANTS

Summer Pant

Similar or equivalent to Carhartt Cargo 381 5- pocket work pant fit and finish and or Carhartt 382

Carpenter Jean.

• Relaxed fit for comfort

• Leg opening fits over boots

• Large reinforced back pockets

• Relaxed fit through seat & thigh

• Classic 5-pocket styling for storage

• Lighter weight fabric: 13.5 ounces

Winter Pant

Similar or equivalent to Carharrt Men's, flannel-lined pants. Model B-111

▪ 12-ounce, 100% ringspun cotton duck

▪ 4.5-ounce, 100% cotton flannel lining for comfort m

▪ Multiple tool and utility pockets

▪ Left-leg hammer loop

▪ Washed duck for durability, and warmth

▪ Black in color

Providing articles of clothing of different material, fit or overall quality shall not be considered

equal, specifically fabric weights that are less than specified.

City of Casper – Professional Laundry Services RFP - Page 4 of 13

City of Casper – Professional Laundry Services RFP - Page 5 of 13

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Description	Opening Date/Time	Closing Date/Time
Professional Laundry Services Addendum 9/3/26~ Colter Reed	August 31, 2026 8:00 AM	September 14, 2026 5:00 PM

Professional Laundry Services

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