212 - Server & Maintenance Contract for Servers - May 2026

Location: Ohio
Posted: May 1, 2026
Due: May 14, 2026
Agency: City of Cleveland
Type of Government: State & Local
Category:
  • 70 - General Purpose Information Technology Equipment (including software).
  • D - Automatic Data Processing and Telecommunication Services
Publication URL: To access bid details, please log in.
212 - Server & Maintenance Contract for Servers - May 2026

File Number: 212
Closing Date: May 14, 2026, 3:00 PM
Requestor/Buyer: Jules Gilliam
Contact Email: jgilliam@clevelandohio.gov

Bid Document

Attachment Preview

Procurement Folder RFB No. RFB Description
159315 RFB 2002 202600000000212 Server & Maintenance Contract for Servers - May 2026
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
May 14, 2026 3:00 PM 2002 May 14, 2026 3:00 PM
SCHEDULE OF EVENTS
Event Description Event Date
Group/ Line# Commodity Description Item Quantity/ UOM Service Dates Catalog Discount
1 / 1 Server & Maintenance Contract for Servers - May 2026 From To
************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY************ . **********Please See Attachments for Additional Details & Specifications********** . *****PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY Applicable Costs***** . *****Vendor MUST Submit Product & Warranty Information if Applicable with Bid Submission***** . The Department of Public Utilities (DPU) IT Section is requesting the renewal of Server Hardware Maintenance for the physical servers we currently have in production. This maintenance is to provide hardware support in case there are any physical hardware failures on them. (IE: hard drives, motherboards, memory, power supplies, network cards, etc.) ******Vendor MUST BE AN AUTHORIZED SERVICER OF PRODUCT & PROOF MUST BE SUBMITTED WITH BID****** . Ship To: Vendor Response TASC Building Contract Amount 1230 Chardon Rd. $ Cleveland, OH 44117
Vendor Response Vendor Total Amount for Items Vendor Total Amount for Services Payment Discount Offer
$ $ % Day(s)
TERMS OF DELIVERY
Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable. Delivery quoted must be stated in terms of work days after receipt of the order. All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a specified dollar amount inclusive of all shipping charges. No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.
Vendor Response
Contract Amount
$

INVITATION TO BID
Page 1of 3
(This is not an order.)
Buyer:Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Mary Cubela
Division of Purchases & Supplies 216-664-2444
601 Lakeside Avenue mary_cubela@clevelandwater.com
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
159315 RFB 2002 202600000000212 Server & Maintenance Contract for Servers - May 2026
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
May 14, 2026 3:00 PM 2002 May 14, 2026 3:00 PM
SCHEDULE OF EVENTS
Event Description Event Date
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 1 Server & Maintenance Contract for Servers - May 2026 From
To
************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY************
.
**********Please See Attachments for Additional Details & Specifications**********
.
*****PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY Applicable Costs*****
.
*****Vendor MUST Submit Product & Warranty Information if Applicable with Bid Submission*****
.
The Department of Public Utilities (DPU) IT Section is requesting the renewal of Server Hardware Maintenance for the physical servers we
currently have in production. This maintenance is to provide hardware support in case there are any physical hardware failures on them. (IE:
hard drives, motherboards, memory, power supplies, network cards, etc.)
******Vendor MUST BE AN AUTHORIZED SERVICER OF PRODUCT & PROOF MUST BE SUBMITTED WITH BID******
.
Ship To: Vendor Response
TASC Building Contract Amount
1230 Chardon Rd.
$
Cleveland, OH 44117
Vendor Response Vendor Total Amount for Items Vendor Total Amount for Services Payment Discount Offer
$ $ % Day(s)
TERMS OF DELIVERY
Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.
Delivery quoted must be stated in terms of work days after receipt of the order.
All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a
specified dollar amount inclusive of all shipping charges.
No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

Procurement Folder RFB No. RFB Description
159315 RFB 2002 202600000000212 Server & Maintenance Contract for Servers - May 2026
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
May 14, 2026 3:00 PM 2002 May 14, 2026 3:00 PM
EVALUATION CRITERIA
Group/ Line # Evaluation Criteria Description Response Type
1 / 1 Lowest and best bidder under Chapter 181 C.O. NONE
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Shipping/Freight Charges ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF ALL SHIPPING CHARGES. NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.
Call Buyer Only Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed above.
MSDS required A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.
No Price increase This Purchase Order does not permit price increases.
Missing information It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

INVITATION TO BID
Page 2of 3
(This is not an order.)
Buyer:Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Mary Cubela
Division of Purchases & Supplies 216-664-2444
601 Lakeside Avenue mary_cubela@clevelandwater.com
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
159315 RFB 2002 202600000000212 Server & Maintenance Contract for Servers - May 2026
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
May 14, 2026 3:00 PM 2002 May 14, 2026 3:00 PM
EVALUATION CRITERIA
Group/
Evaluation Criteria Description Response Type
Line #
1 / 1 Lowest and best bidder under Chapter 181 C.O. NONE
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Shipping/Freight Charges
ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS
OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF
ALL SHIPPING CHARGES.
NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE
ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.
Call Buyer Only
Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed
above.
MSDS required
A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.
No Price increase
This Purchase Order does not permit price increases.
Missing information
It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and
completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies
in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a
protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

Procurement Folder RFB No. RFB Description
159315 RFB 2002 202600000000212 Server & Maintenance Contract for Servers - May 2026
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
May 14, 2026 3:00 PM 2002 May 14, 2026 3:00 PM
BIDDER MUST COMPLETE & SIGN BELOW
NAME OF THE FIRM: STREET ADDRESS: CITY: STATE: ZIP CODE: FED ID # / SSN #: PHONE NO.: FAX NO.: EMAIL ADDRESS: PLEASE PRINT CONTACT NAME: AUTHORIZED SIGNATURE: DATE: All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number. RETURN BID TO: Division of Purchases & Supplies 601 Lakeside Ave Room 128, City Hall Cleveland, OH 44114
NAME OF THE FIRM:
STREET ADDRESS:
CITY: STATE: ZIP CODE:
FED ID # / SSN #:
PHONE NO.: FAX NO.:
EMAIL ADDRESS:
PLEASE PRINT CONTACT NAME: AUTHORIZED SIGNATURE: DATE:

INVITATION TO BID
Page 3of 3
(This is not an order.)
Buyer:Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Mary Cubela
Division of Purchases & Supplies 216-664-2444
601 Lakeside Avenue mary_cubela@clevelandwater.com
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
159315 RFB 2002 202600000000212 Server & Maintenance Contract for Servers - May 2026
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
May 14, 2026 3:00 PM 2002 May 14, 2026 3:00 PM
BIDDER MUST COMPLETE & SIGN BELOW
NAME OF THE FIRM:
STREET ADDRESS:
CITY: STATE: ZIP CODE:
FED ID # / SSN #:
PHONE NO.: FAX NO.:
EMAIL ADDRESS:
PLEASE PRINT CONTACT NAME:
AUTHORIZED SIGNATURE: DATE:
All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.
RETURN BID TO: Division of Purchases & Supplies
601 Lakeside Ave
Room 128, City Hall
Cleveland, OH 44114

Item Number (If Applicable) Qty. Unit of Measure Unit Cost Extension Description
1 Lot Service and Maintenance contract for all listed servers for a period of 1 (one) year. Response Times shall be the next business day for all servers. Server maintenance shall be available Monday-Friday from 7 am to 6 pm. Maintenance shall cover parts and labor for all hardware failure issues that may arise. Maintenance shall include providing additional hard drives and memory during the coverage period.
Item Number (If Applicable) Qty. Unit of Measure Unit Cost Extension Description
20 Hours Additional technical support/maintenance as needed to be provided at the standard rate of $___per hour not to exceed _20_ hrs. (No tiered rate)

RFB #2002*0212
Bid for Server & Maintenance Contract for Servers - May 2026
Item Number Qty. Unit of Unit Extension Description
(If Applicable) Measure Cost
1 Lot Service and Maintenance contract
for all listed servers for a period of 1
(one) year. Response Times shall be
the next business day for all servers.
Server maintenance shall be
available Monday-Friday from 7 am
to 6 pm. Maintenance shall cover
parts and labor for all hardware
failure issues that may arise.
Maintenance shall include providing
additional hard drives and memory
during the coverage period.
Item Number Qty. Unit of Unit Extension Description
(If Applicable) Measure Cost
20 Hours Additional technical
support/maintenance as needed to
be provided at the standard rate of
$___per hour not to exceed _20_
hrs.
(No tiered rate)
*****The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov -
ONLY*****
Page 1 of 8

Vendor Model Dell Service Tag Serial Number OS Purpose Future
Dell NX3230 F51F0M2 32956446170 Server 2019 Veeam Backup Server No Decomm Planned
Dell NX3230 F51D0M2 32956352858 Server 2019 Veeam Backup Server No Decomm Planned
Dell PowerEdge 2950 94H67C1 94H67C1 2003 CWD DC Decomm After Decomm cwd.com
Dell PowerEdge 2950 5ZQ87C1 5ZQ87C1 2003 CWD DC Decomm After Decomm cwd.com
HP ProLiant DL380 Gen9 MXQ529020 4 Server 2012 RAZ Failover Server No Decomm Planned

RFB #2002*0212
Bid for Server & Maintenance Contract for Servers - May 2026
*****PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY
Applicable Costs*****
*****Vendor MUST Submit Product & Warranty Information if Applicable with Bid
Submission for ALL items Bided*****
Total Amount = $
Dell Service
Vendor Model Tag Serial Number OS Purpose Future
Dell NX3230 F51F0M2 32956446170 Server Veeam No Decomm
2019 Backup Planned
Server
Dell NX3230 F51D0M2 32956352858 Server Veeam No Decomm
2019 Backup Planned
Server
Dell PowerEdge 2950 94H67C1 94H67C1 2003 CWD DC Decomm After
Decomm cwd.com
Dell PowerEdge 2950 5ZQ87C1 5ZQ87C1 2003 CWD DC Decomm After
Decomm cwd.com
HP ProLiant DL380 MXQ529020 Server RAZ No Decomm
Gen9 4 2012 Failover Planned
Server
Page 2 of 8

HP Proliant D3600 Enclosure PN: QW958-62001 2M25440321 JBOD No Decomm Planned
HP Proliant D3600 Enclosure PN: QW958- 62001 2M25440306 JBOD No Decomm Planned
HP RX2800 PARMA SGH507X27 C Open VMS Control Center SCADA Server No Decomm Planned
HP RX2800 PARMA SGH3415M VB Open VMS Control Center SCADA Server No Decomm Planned
HP RX2800 PARMA SGH908V0Z 9 Open VMS Control Center SCADA Server No Decomm Planned
HP RX2800 PARMA SGH908V0Z 7 Open VMS Control Center SCADA Server No Decomm Planned
HP RX2800 BALDWIN SGH908V0Z J Open VMS Control Center No Decomm Planned

RFB #2002*0212
Bid for Server & Maintenance Contract for Servers - May 2026
HP ProLiant DL380 MXQ52901T Server RAZ No Decomm
Gen9 X 2012 Failover Planned
Server
HP Proliant D3600 PN: 2M25440321 JBOD No Decomm
Enclosure QW958-62001 Planned
HP Proliant D3600 PN: 2M25440306 JBOD No Decomm
Enclosure QW958- Planned
62001
HP RX2800 PARMA SGH507X27 Open Control No Decomm
C VMS Center Planned
SCADA
Server
HP RX2800 PARMA SGH3415M Open Control No Decomm
VB VMS Center Planned
SCADA
Server
HP RX2800 PARMA SGH908V0Z Open Control No Decomm
9 VMS Center Planned
SCADA
Server
HP RX2800 PARMA SGH908V0Z Open Control No Decomm
7 VMS Center Planned
SCADA
Server
HP RX2800 BALDWIN SGH908V0Z Open Control No Decomm
J VMS Center Planned
Page 3 of 8

HP RX2800 CROWN SGH908V0Z K Open VMS Control Center SCADA Server No Decomm Planned
HP RX2800 FAIRMOUN T SGH624V1D D Open VMS Control Center SCADA Server No Decomm Planned
HP RX2800 KIRTLAND SGH624V1D K Open VMS Control Center SCADA Server No Decomm Planned
HP RX2800 Xview Server Up SBH545VFS E Open VMS Control Center SCADA Server No Decomm Planned
HP RX2620 PARMA DEH474896 R Open VMS Control Center SCADA Server No Decomm Planned
HP RX2660 PARMA SGH52170Y V Open VMS Control Center SCADA Server No Decomm Planned

RFB #2002*0212
Bid for Server & Maintenance Contract for Servers - May 2026
SCADA
Server
HP RX2800 CROWN SGH908V0Z Open Control No Decomm
K VMS Center Planned
SCADA
Server
HP RX2800 FAIRMOUN SGH624V1D Open Control No Decomm
T D VMS Center Planned
SCADA
Server
HP RX2800 KIRTLAND SGH624V1D Open Control No Decomm
K VMS Center Planned
SCADA
Server
HP RX2800 Xview Server SBH545VFS Open Control No Decomm
Up E VMS Center Planned
SCADA
Server
HP RX2620 PARMA DEH474896 Open Control No Decomm
R VMS Center Planned
SCADA
Server
HP RX2660 PARMA SGH52170Y Open Control No Decomm
V VMS Center Planned
SCADA
Server
Page 4 of 8

HP RX2660 MORGAN SGH545VF5 C Open VMS Control Center SCADA Server No Decomm Planned
HP RX2660 NOTTINGH AM SGH545VF3 T Open VMS Control Center SCADA Server No Decomm Planned
HP Proliant DL380G7 2M21160257 Cento s6 Nagios Decomm after upgrade
HP Proliant D3600 Enclosure PN: QW958- 62001 2M25440320 JBOD No Decomm Planned
HP Proliant D3600 Enclosure PN: 2M25440305 JBOD No Decomm Planned
QW958-
62001
HP Proliant DL380 G9 MXQ52901ZR Server 2022 RAZ No
Failover Decomm
Server Planned
HP Proliant DL380 G9 MXQ52901Z T Server 2022 RAZ Failover Server No Decomm Planned
No Decomm
Planned
Server
2022

RFB #2002*0212
Bid for Server & Maintenance Contract for Servers - May 2026
HP RX2660 PARMA USE4710BP Open Control No Decomm
P VMS Center Planned
SCADA
Server
HP RX2660 MORGAN SGH545VF5 Open Control No Decomm
C VMS Center Planned
SCADA
Server
HP RX2660 NOTTINGH SGH545VF3 Open Control No Decomm
AM T VMS Center Planned
SCADA
Server
HP Proliant DL380G7 2M21160257 Cento Nagios Decomm after
s6 upgrade
HP Proliant D3600 PN: 2M25440320 JBOD No Decomm
Enclosure QW958- Planned
62001
HP Proliant D3600 PN: 2M25440305 JBOD No Decomm
Enclosure QW958- Planned
62001
HP Proliant DL380 G9 MXQ52901ZR Server RAZ No
2022 Failover Decomm
Server Planned
HP Proliant DL380 G9 MXQ52901Z Server RAZ No
T 2022 Failover Decomm
Server Planned
Page 5 of 8

Dell PowerEdge R430 J67PQD2 J67PQD2 BancTec Domain Controller No Decomm Planned
Dell PowerEdge R430 J7VSQD2 J7VSQD2 BancTec Domain Controller No Decomm Planned
Dell MD 3400 H9PPQD2 37592686262 BancTec Storage No Decomm Planned
Dell PowerEdge R740 BGFYNXZ BGFYNXZ Server 2016 SCADA Server No Decomm Planned
Dell PowerEdge R740 BGGOPX2 BGGOPX2 Server 2016 SCADA Server No Decomm Planned
Dell PowerEdge R740 BSZVNX2 BSZVNX2 Server 2016 SCADA Server No Decomm Planned
Dell PowerEdge R740 6B6F1S2 6B6F1S2 Server 2016 SCADA Server No Decomm Planned
Dell PowerEdge R740 BGGSFX2 BGGSFX2 SCADA Server No Decomm Planned
Dell PowerEdge R740 BSZTNX2 BSZTNX2 SCADA Server No Decomm Planned
Dell PowerEdge R740 BGF2NX2 BGF2NX2 SCADA Server No Decomm Planned
Dell PowerEdge R740 BSZXNX2 BSZXNX2 SCADA Server No Decomm Planned

RFB #2002*0212
Bid for Server & Maintenance Contract for Servers - May 2026
Dell PowerEdge R730 J5NLQD2 J5NLQD2 BancTec No Decomm
Database Planned
Dell PowerEdge R430 J67PQD2 J67PQD2 BancTec No Decomm
Domain Planned
Controller
Dell PowerEdge R430 J7VSQD2 J7VSQD2 BancTec No Decomm
Domain Planned
Controller
Dell MD 3400 H9PPQD2 37592686262 BancTec No Decomm
Storage Planned
Dell PowerEdge R740 BGFYNXZ BGFYNXZ Server SCADA No Decomm
2016 Server Planned
Dell PowerEdge R740 BGGOPX2 BGGOPX2 Server SCADA No Decomm
2016 Server Planned
Dell PowerEdge R740 BSZVNX2 BSZVNX2 Server SCADA No Decomm
2016 Server Planned
Dell PowerEdge R740 6B6F1S2 6B6F1S2 Server SCADA No Decomm
2016 Server Planned
Dell PowerEdge R740 BGGSFX2 BGGSFX2 SCADA No Decomm
Server Planned
Dell PowerEdge R740 BSZTNX2 BSZTNX2 SCADA No Decomm
Server Planned
Dell PowerEdge R740 BGF2NX2 BGF2NX2 SCADA No Decomm
Server Planned
Dell PowerEdge R740 BSZXNX2 BSZXNX2 SCADA No Decomm
Server Planned
Page 6 of 8

Dell PowerEdge R740 BSZWNX2 BSZWNX2 SCADA Server No Decomm Planned
Dell PowerEdge R740 BGGVNX2 BGGVNX2 SCADA Server No Decomm Planned
Dell PowerEdge R740 BGFWNX2 BGFWNX2 SCADA Server No Decomm Planned
Dell PowerEdge R740 BGFXNX2 BGFXNX2 SCADA Server No Decomm Planned
Dell PowerEdge R740 BGFQFX2 BGFQFX2 SCADA Server No Decomm Planned
Dell PowerEdge R740 BSZPFX2 BSZPFX2 SCADA Server No Decomm Planned
Dell PowerEdge R740 BSZRFX2 BSZRFX2 SCADA Server No Decomm Planned
Dell PowerEdge R740 BGFZNX2 BGFZNX2 SCADA Server No Decomm Planned
HP TWT54200I L TWT54200I L HSQ Server No Decomm Planned
HP Proliant DL160 PN: 662082-001 MXQ2420VGG Window s2019 WPC SCADA Backup Historian No Decomm Planned
Dell POWEREDGE 310 7X9QXQ1 7X9QXQ1 Server 2008 CPP Domain Controller Decomm After Decomm cpp.org

RFB #2002*0212
Bid for Server & Maintenance Contract for Servers - May 2026
Dell PowerEdge R740 BGFVNX2 BGFVNX2 SCADA No Decomm
Server Planned
Dell PowerEdge R740 BSZWNX2 BSZWNX2 SCADA No Decomm
Server Planned
Dell PowerEdge R740 BGGVNX2 BGGVNX2 SCADA No Decomm
Server Planned
Dell PowerEdge R740 BGFWNX2 BGFWNX2 SCADA No Decomm
Server Planned
Dell PowerEdge R740 BGFXNX2 BGFXNX2 SCADA No Decomm
Server Planned
Dell PowerEdge R740 BGFQFX2 BGFQFX2 SCADA No Decomm
Server Planned
Dell PowerEdge R740 BSZPFX2 BSZPFX2 SCADA No Decomm
Server Planned
Dell PowerEdge R740 BSZRFX2 BSZRFX2 SCADA No Decomm
Server Planned
Dell PowerEdge R740 BGFZNX2 BGFZNX2 SCADA No Decomm
Server Planned
HP TWT54200I TWT54200I HSQ No Decomm
L L Server Planned
HP Proliant DL160 PN: MXQ2420VGG Window WPC No Decomm
662082-001 s2019 SCADA Planned
Backup
Historian
POWEREDGE 310 7X9QXQ1 7X9QXQ1 Server CPP Domain Decomm After
Dell 2008 Controller Decomm cpp.org
Page 7 of 8

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