212 - Server & Maintenance Contract for Servers - May 2026
| Location: | Ohio |
|---|---|
| Posted: | May 1, 2026 |
| Due: | May 14, 2026 |
| Agency: | City of Cleveland |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
212 - Server & Maintenance Contract for Servers - May 2026
File Number: 212
Closing Date: May 14, 2026, 3:00 PM
Requestor/Buyer: Jules Gilliam
Contact Email:
jgilliam@clevelandohio.gov
Attachment Preview
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
INVITATION TO BID
(This is not an order.)
Page 1 of 3
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Mary Cubela
216-664-2444
mary_cubela@clevelandwater.com
Procurement Folder
159315
RFB No.
RFB 2002 202600000000212
RFB Description
Server & Maintenance Contract for Servers - May 2026
RFB Closing Date/Time
May 14, 2026 3:00 PM
Department/Division Public Bid Opening Date/Time
2002
May 14, 2026 3:00 PM
SCHEDULE OF EVENTS
Event Description
Group/
Line#
Commodity Description
1 / 1 Server & Maintenance Contract for Servers - May 2026
Item Quantity/
UOM
Event Date
Service
Dates
From
To
Catalog
Discount
************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY************
.
**********Please See Attachments for Additional Details & Specifications**********
.
*****PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY Applicable Costs*****
.
*****Vendor MUST Submit Product & Warranty Information if Applicable with Bid Submission*****
.
The Department of Public Utilities (DPU) IT Section is requesting the renewal of Server Hardware Maintenance for the physical servers we
currently have in production. This maintenance is to provide hardware support in case there are any physical hardware failures on them. (IE:
hard drives, motherboards, memory, power supplies, network cards, etc.)
******Vendor MUST BE AN AUTHORIZED SERVICER OF PRODUCT & PROOF MUST BE SUBMITTED WITH BID******
.
Ship To:
Vendor Response
TASC Building
1230 Chardon Rd.
Contract Amount
$
Cleveland, OH 44117
Vendor Response
Vendor Total Amount for Items
$
Vendor Total Amount for Services
$
Payment Discount Offer
%
Day(s)
TERMS OF DELIVERY
Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.
Delivery quoted must be stated in terms of work days after receipt of the order.
All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a
specified dollar amount inclusive of all shipping charges.
No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.
INVITATION TO BID
(This is not an order.)
Page 2 of 3
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Mary Cubela
216-664-2444
mary_cubela@clevelandwater.com
Procurement Folder
159315
RFB No.
RFB 2002 202600000000212
RFB Description
Server & Maintenance Contract for Servers - May 2026
RFB Closing Date/Time
May 14, 2026 3:00 PM
Department/Division Public Bid Opening Date/Time
2002
May 14, 2026 3:00 PM
EVALUATION CRITERIA
Group/
Line #
Evaluation Criteria Description
1 / 1 Lowest and best bidder under Chapter 181 C.O.
Response Type
NONE
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Shipping/Freight Charges
ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS
OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF
ALL SHIPPING CHARGES.
NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE
ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.
Call Buyer Only
Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed
above.
MSDS required
A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.
No Price increase
This Purchase Order does not permit price increases.
Missing information
It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and
completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies
in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a
protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
INVITATION TO BID
(This is not an order.)
Page 3 of 3
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Mary Cubela
216-664-2444
mary_cubela@clevelandwater.com
Procurement Folder
159315
RFB Closing Date/Time
May 14, 2026 3:00 PM
RFB No.
RFB 2002 202600000000212
BIDDER MUST COMPLETE & SIGN BELOW
NAME OF THE FIRM:
STREET ADDRESS:
CITY:
FED ID # / SSN #:
PHONE NO.:
EMAIL ADDRESS:
RFB Description
Server & Maintenance Contract for Servers - May 2026
Department/Division Public Bid Opening Date/Time
2002
May 14, 2026 3:00 PM
STATE:
FAX NO.:
ZIP CODE:
PLEASE PRINT CONTACT NAME:
AUTHORIZED SIGNATURE:
DATE:
All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.
RETURN BID TO:
Division of Purchases & Supplies
601 Lakeside Ave
Room 128, City Hall
Cleveland, OH 44114
RFB #2002*0212
Bid for Server & Maintenance Contract for Servers – May 2026
Item Number Qty.
(If Applicable)
1
Unit of
Measure
Lot
Item Number Qty.
(If Applicable)
20
Unit of
Measure
Hours
Unit Extension
Description
Cost
Service and Maintenance contract
for all listed servers for a period of 1
(one) year. Response Times shall be
the next business day for all servers.
Server maintenance shall be
available Monday-Friday from 7 am
to 6 pm. Maintenance shall cover
parts and labor for all hardware
failure issues that may arise.
Maintenance shall include providing
additional hard drives and memory
during the coverage period.
Unit Extension
Description
Cost
Additional technical
support/maintenance as needed to
be provided at the standard rate of
$___per hour not to exceed _20_
hrs.
(No tiered rate)
*****The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov -
ONLY*****
Page 1 of 8
RFB #2002*0212
Bid for Server & Maintenance Contract for Servers – May 2026
*****PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY
Applicable Costs*****
*****Vendor MUST Submit Product & Warranty Information if Applicable with Bid
Submission for ALL items Bided*****
Total Amount = $
Vendor
Dell
Dell
Dell
Dell
HP
Model
NX3230
NX3230
PowerEdge 2950
PowerEdge 2950
ProLiant DL380
Gen9
Dell Service
Tag
F51F0M2
F51D0M2
94H67C1
5ZQ87C1
Serial Number
32956446170
32956352858
94H67C1
5ZQ87C1
MXQ529020
4
OS
Server
2019
Server
2019
2003
2003
Server
2012
Purpose
Veeam
Backup
Server
Veeam
Backup
Server
CWD DC
CWD DC
RAZ
Failover
Server
Future
No Decomm
Planned
No Decomm
Planned
Decomm After
Decomm cwd.com
Decomm After
Decomm cwd.com
No Decomm
Planned
Page 2 of 8
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