210 - Milestone VMS Software Support Renewal May 2026
| Location: | Ohio |
|---|---|
| Posted: | May 1, 2026 |
| Due: | May 14, 2026 |
| Agency: | City of Cleveland |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
210 - Milestone VMS Software Support Renewal May 2026
File Number: 210
Closing Date: May 14, 2026, 3:00 PM
Requestor/Buyer: Jules Gilliam
Contact Email:
jgilliam@clevelandohio.gov
Attachment Preview
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
INVITATION TO BID
(This is not an order.)
Page 1 of 3
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Mary Cubela
216-664-2444
mary_cubela@clevelandwater.com
Procurement Folder
159103
RFB No.
RFB 2002 202600000000210
RFB Description
Milestone VMS Software Support Renewal May 2026
RFB Closing Date/Time
May 14, 2026 3:00 PM
Department/Division Public Bid Opening Date/Time
2002
May 14, 2026 3:00 PM
SCHEDULE OF EVENTS
Event Description
Group/
Line#
Commodity Description
1 / 1 Milestone VMS Software Support Renewal May 2026
Item Quantity/
UOM
0.00000
Event Date
Service
Dates
From
To
Catalog
Discount
************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY************
.
**************Please See Attachments for Additional Details & Specifications***************
.
*****PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY Applicable Costs*****
.
*****Vendor MUST Submit Product & Warranty Information if Applicable with Bid Submission*****
**************************NO SUBSTITUTES***************************
******Vendor MUST BE AN AUTHORIZED DISTRIBUTOR OF PRODUCT & PROOF MUST BE SUBMITTED WITH BID******
.
Ship To:
Vendor Response
Util. Police/Security Hq.
TASC Building
1230 Chardon Rd.
Cleveland, OH 44117
Contract Amount
$
Vendor Response
Vendor Total Amount for Items
$
Vendor Total Amount for Services
$
Payment Discount Offer
%
Day(s)
TERMS OF DELIVERY
Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.
Delivery quoted must be stated in terms of work days after receipt of the order.
All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a
specified dollar amount inclusive of all shipping charges.
No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.
EVALUATION CRITERIA
Group/
Line #
Evaluation Criteria Description
1 / 1 Lowest and best bidder under Chapter 181 C.O.
Response Type
NONE
INVITATION TO BID
(This is not an order.)
Page 2 of 3
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Mary Cubela
216-664-2444
mary_cubela@clevelandwater.com
Procurement Folder
159103
RFB No.
RFB 2002 202600000000210
RFB Description
Milestone VMS Software Support Renewal May 2026
RFB Closing Date/Time
May 14, 2026 3:00 PM
Department/Division Public Bid Opening Date/Time
2002
May 14, 2026 3:00 PM
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Shipping/Freight Charges
ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS
OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF
ALL SHIPPING CHARGES.
NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE
ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.
Call Buyer Only
Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed
above.
MSDS required
A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.
No Price increase
This Purchase Order does not permit price increases.
Missing information
It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and
completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies
in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a
protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
INVITATION TO BID
(This is not an order.)
Page 3 of 3
Buyer: Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
Requestor: Mary Cubela
216-664-2444
mary_cubela@clevelandwater.com
Procurement Folder
159103
RFB Closing Date/Time
May 14, 2026 3:00 PM
RFB No.
RFB 2002 202600000000210
BIDDER MUST COMPLETE & SIGN BELOW
NAME OF THE FIRM:
STREET ADDRESS:
CITY:
FED ID # / SSN #:
PHONE NO.:
EMAIL ADDRESS:
RFB Description
Milestone VMS Software Support Renewal May 2026
Department/Division Public Bid Opening Date/Time
2002
May 14, 2026 3:00 PM
STATE:
FAX NO.:
ZIP CODE:
PLEASE PRINT CONTACT NAME:
AUTHORIZED SIGNATURE:
DATE:
All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.
RETURN BID TO:
Division of Purchases & Supplies
601 Lakeside Ave
Room 128, City Hall
Cleveland, OH 44114
RFB 2002*0210*
BID FOR: Milestone VMS Software Support Renewal May 2026
Item Number Qty. Unit of Unit Extension
Description
(If Applicable)
Measure Cost
YXPCOBT
1
EA
Milestone One Year Care Plus for XProtect Corporate
Base License
YXPCODL
793
EA
Milestone One Year Care Plus for XProtect Corporate
Device license
SLC # M0I-C01-203-01-6C4Fl 1
MCPR-YXPCOBT 1
EA
Milestone One Year Care Premium for Protect
Corporate Base License
MCRP-YXPCODL 793
EA
Milestone One Year Care Premiun1 for XProtect
Corporate Device License
SLC # M01-C0I-203-0l-6C4Fll
*****The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov -
ONLY*****
*****PLEASE NOTE: Unit Costs MUST Include: Shipping & Handling and ANY
Applicable Costs*****
*****Vendor MUST Submit Product & Warranty Information if Applicable with Bid
Submission for ALL items Bided*****
Page 1 of 2
RFB 2002*0210*
BID FOR: Milestone VMS Software Support Renewal May 2026
Please Provide the Following Information for Each Item Bided:
Manufacturer Name: _________________________________
Item/Product Number: _______________________________
Number of Days for Delivery After Award: ________________
Total Amount for All Items Bided = $___________________
*****Evaluation Method - Unit Price & Delivery Time Will Be Factored in the
Evaluation Process to Determine Lowest & Best Bid Received*****
*****NO SUBSTITUTES*****
******Vendor MUST BE AN AUTHORIZED DISTRIBUTOR OF PRODUCT & PROOF MUST
BE SUBMITTED WITH BID******
Page 2 of 2
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