Temporary Staffing
| Location: | Washington |
|---|---|
| Posted: | Jan 21, 2026 |
| Due: | Feb 24, 2026 |
| Agency: | City of Tacoma |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | PF25-0291F |
| Publication URL: | To access bid details, please log in. |
| Specification Number | Type | Due Date | Time Due - Pacific | Title and Solicitation Documents | Date Issued |
| PF25-0291F | RFP | 02/24/2026 | 11 AM |
Temporary Staffing
Specification Register for the Bid Holders List |
01/21/2026 |
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TACOMA VENUES AND EVENTS
REQUEST FOR PROPOSALS
TEMPORARY STAFFING
SPECIFICATION NO. PF25-0291F
City of Tacoma
Tacoma Venue and Events
REQUEST FOR PROPOSALS PF25-0291F
Temporary Staffing
Submittal Deadline: 11:00 a.m., Pacific Time, Tuesday, February 24, 2026
Submittals must be received by the City’s Procurement and Payables Division by 11:00 a.m. Pacific Time.
For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our email server, as
the official time of receipt. This clock will be used as the official time of receipt of all parts of electronic bid
submittals. Include the specification number in the subject line of your email. Your submittal must be sent as an
attachment, links to your electronic submittal will not be accepted.
For in person submittals, the City of Tacoma will designate the time of receipt recorded by the timestamp
located at the lobby security desk, as the official time of receipt. Include the specification number on the
outside of the sealed envelope. Late submittals will be returned unopened and rejected as non-responsive.
Submittal Delivery: Sealed submittals will be received as follows:
By Email:
sendbid@tacoma.gov
Maximum email size including attachments: 35 MB.
Multiple emails may be sent for each submittal.
Note: Email may pass through multiple servers before arriving
at its destination. Please allow sufficient time for email delivery
of submittals. Timely electronic delivery is at the risk of the
supplier.
In Person:
Tacoma Public Utilities Administration Building North,
Main Floor, Lobby Security Desk
3628 South 35th Street
Tacoma, WA 98409
Monday – Friday 8:00 am to 4:30 pm
Bid Opening: Submittals must be received by the City’s Procurement and Payables Division prior to 11:00
a.m. Pacific Time. Sealed submittals in response to a RFB will be opened Tuesday’s at 11:15 a.m. by a
purchasing representative and read aloud during a public bid opening held at the Tacoma Public Utilities
Administrative Building North, 3628 S. 35th Street, Tacoma, WA 98409, conference room M-1, located on the
main floor. They will also be held virtually Tuesday’s at 11:15 a.m. Attend a Zoom meeting via this link or call 1
(253) 215 8782, using meeting ID # 884 0268 0573, passcode # 070737.
Submittals in response to an RFP, RFQ or RFI will be recorded as received, but not read at bid opening. As
soon as possible, after 1:00 PM, on the day of submittal deadline, preliminary results will be posted to
www.TacomaPurchasing.org.
If you believe your submittal was sent timely and was not read at bid opening, please contact
sendbid@tacoma.gov immediately.
Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and
obtained by accessing the City of Tacoma Purchasing website at www.TacomaPurchasing.org.
• Register for the Bid Holders List to receive notices of addenda, questions and answers and related updates.
• Click here to see a list of vendors registered for this solicitation.
Pre-Proposal Meeting: A pre-proposal meeting will be held on January 28, 2026, at 10 a.m. (PT) at the
Tacoma Dome 24 Hours Security Office, 2727 E D Street, Tacoma, WA 98421 (enter from E 27th Street).
Vendors may park in the Security H Lot and check in with security upon arrival
Project Scope: Tacoma Venues and Events is in search of a company who can provide labor-only staffing on
an as-needed basis to assist TVE staff in cleaning pre-events, during events, and post events. These staff will
not perform any cleaning duties. Additionally, the winning bidder will be able to provide service to assist in
setting up and breaking down, including moving equipment, furniture, staging, chairs, and other materials, as
Form No. SPEC-040C
Page 2 of 17
Revised: 06/03/2024
well as providing general labor support for pre-event, during-event, and post-event operations events at the
Greater Tacoma Convention Center and Tacoma Dome.
Estimate: NA
Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave in accordance with
State of Washington law.
Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of
the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to
nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be
made available in an alternate format by emailing the contact listed below in the Additional Information section.
Title VI Information:
“The City of Tacoma” in accordance with provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42
U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively
ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises
will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated
against on the grounds of race, color, national origin in consideration of award.
Additional Information: Requests for information regarding the specifications may be obtained by contacting
Sara Bird by email to Sbird@tacoma.gov.
Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures for
protests submitted prior to and after submittal deadline.
Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with
disabilities can be arranged with 48 hours advance notice by calling 253-502-8468.
Form No. SPEC-040C
Page 3 of 17
Revised: 06/03/2024
TABLE OF CONTENTS
SUBMITTAL CHECK LIST ......................................................................................................... 5
1. BACKGROUND .................................................................................................................. 6
2. MINIMUM REQUIREMENTS .............................................................................................. 6
3. SCOPE OF SERVICES AND DELIVERABLES................................................................... 6
4. CONTRACT TERM ............................................................................................................. 6
5. CALENDAR OF EVENTS ................................................................................................... 7
6. INQUIRIES ......................................................................................................................... 7
7. PRE-PROPOSAL MEETING............................................................................................... 7
8. DISCLAIMER ...................................................................................................................... 8
9. EVALUATION CRITERIA.................................................................................................... 8
10. CONTENT TO BE SUBMITTED – This section represents 100% of the possible scoring
criteria. ....................................................................................................................................... 8
11. INTERVIEWS / ORAL PRESENTATIONS.....................................................................11
12. RESPONSIVENESS .....................................................................................................12
13. ACCEPTANCE / REJECTION OF SUBMITTALS ..........................................................12
14. CONTRACT OBLIGATION............................................................................................12
15. STANDARD TERMS AND CONDITIONS / GENERAL PROVISIONS ...........................13
16. INSURANCE REQUIREMENTS....................................................................................13
17. PREVAILING WAGE INFORMATION ...........................................................................13
18. PARTNERSHIPS ..........................................................................................................14
19. COMMITMENT OF FIRM KEY PERSONNEL ...............................................................14
20. AWARD.........................................................................................................................14
21. ENVIRONMENTALLY PREFERABLE PROCUREMENT ..............................................14
22. PROPRIETARY OR CONFIDENTIAL INFORMATION ..................................................15
23. ADDENDUMS ...............................................................................................................15
24. LEAP REQUIREMENTS................................................................................................15
25. EQUITY IN CONTRACTING .........................................................................................15
APPENDIX A ............................................................................................................................16
APPENDIX B ............................................................................................................................17
Request for Proposal
Template Revised: 08/01/2025
Page 4 of 17
Specification No. PF25-0291F
SUBMITTAL CHECK LIST
This checklist identifies items to be included with your submittal. Any submittal received without
these required items may be deemed non-responsive and not be considered for award.
Submittals must be received by the City of Tacoma Purchasing Division by the date and time
specified in the Request for Proposal page.
The following items make up your submittal package:
One electronic copy of your complete submittal package
Signature Page (Appendix A)
Price Proposal Form (Appendix A)
Information in Section 10 (Content To Be Submitted)
After award, the following documents will be executed:
Services Contract
Certificate of Insurance and related endorsements
Request for Proposal
Template Revised: 08/01/2025
Page 5 of 17
Specification No. PF25-0291F
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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