Task Order Development Traffic Analysis Services, RFQ 683943
| Location: | Virginia |
|---|---|
| Posted: | Jan 21, 2026 |
| Due: | Feb 19, 2026 |
| Agency: | Loudoun County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFQ 683943 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFQ 683943
|
| Bid Title: |
Task Order Development Traffic Analysis Services, RFQ 683943
|
| Category: | Procurement |
| Status: | Open |
|
Attachment Preview
Loudoun County, Virginia
REQUEST FOR PROPOSAL
TASK ORDER DEVELOPMENT TRAFFIC ANALYSIS SERVICES
ACCEPTANCE DATE:
Prior to 4:00 p.m., February 19, 2026 “Local Atomic” time
RFP NUMBER:
RFQ 683943
ACCEPTANCE PLACE:
Department of Finance and Procurement
Division of Procurement
1 Harrison Street, SE, 1st Floor,
Procurement Bids and Proposals Drop Box
Leesburg, Virginia 20175
PLEASE NOTE:
Please contact the Contracting Officer designated on the front cover of the solicitation with any
questions regarding this process. Offerors are strongly encouraged to check the County’s website
routinely for updates.
1. Proposal Forms. Proposal forms may be downloaded from the County’s web site:
www.loudoun.gov/procurement.
2. Questions: All inquiries and clarifications related to this Request for Proposal (RFP) must
be submitted via email to the Contracting Officer by 3:00 p.m. on February 4, 2026.
Please refer to Section 7.2 for further information
Requests for information related to this Proposal should be directed to:
Contracting Officer:
Farah Navder, CPPB
O: (571).627.7427 | F: 703.771.5097
E: Farah.Navder@loudoun.gov
Issue Date: January 21, 2026
IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY
IN ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS
DIVISION AS SOON AS POSSIBLE.
RFP RFQ 683943
Task Order Development Traffic Analysis Services
Page 1 of 45
REQUEST FOR PROPOSAL
TASK ORDER DEVELOPMENT TRAFFIC ANALYSIS SERVICES
SECTION/TITLE
PAGE
1.0 PURPOSE AND GENERAL INFORMATION....................................................... 3
2.0 COMPETITION INTENDED ................................................................................. 3
3.0 BACKGROUND INFORMATION ......................................................................... 3
4.0 OFFEROR’S MINIMUM QUALIFICATIONS ........................................................ 3
5.0 SCOPE OF SERVICES ........................................................................................ 4
6.0 EVALUATION OF PROPOSALS & SELECTION PROCEDURES...................... 8
7.0 INSTRUCTIONS TO OFFERORS ...................................................................... 15
8.0 TERMS AND CONDITIONS............................................................................... 23
9.0 PROPOSAL SUBMITTAL FORM ...................................................................... 42
Prepared By: /s/ Farah Navder, CPPB
Contracting Officer
Date: January 21, 2026
RFP RFQ 683943
Task Order Development Traffic Analysis Services
Page 2 of 45
TASK ORDER DEVELOPMENT TRAFFIC ANALYSIS SERVICES
1.0 PURPOSE AND GENERAL INFORMATION
The intent of this Request for Proposal (RFP) is for the County of Loudoun, Virginia
(County) to obtain the services of qualified consulting Engineering Firms to
provide, on an as-needed basis, professional traffic engineering in support of
review of developer submitted traffic reports and studies. Contracts will be for a
one (1) year base period with up to three (3) additional one (1) year renewal periods.
The number of contracts awarded will depend on the number and quality of the
proposals received, with a maximum of four (4).
Typical services under this contract include, but are not limited to, the preparation
of traffic warrant studies, including traffic signal warrants, signal justification reports
(SJR), all-way stop control, and pedestrian crosswalk warrants associated with
land development application traffic impact studies and/or developer-funded
improvements.
A County Purchase Order (PO) will be issued for each task prior to the start of work.
Consultants will normally be selected on a rotating basis for individual tasks within
each service group under Section 5.5; however, the County, at its sole discretion,
reserves the right to select consultants out of rotation when deemed to be in the best
interests of the County.
2.0 COMPETITION INTENDED
It is the County’s intent that this RFP permits competition. It shall be the Offeror’s
responsibility to advise the Purchasing Agent in writing if any language, requirement,
specification, etc., or any combination thereof, inadvertently restricts or limits the
requirements stated in this RFP to a single source. The Purchasing Agent must
receive such notification not later than fifteen (15) days prior to the date set for
acceptance of proposals.
3.0 BACKGROUND INFORMATION
Loudoun County, Virginia, is located in the Washington, D.C., Metropolitan Area.
While protecting its rural and agricultural areas to the west, residential and
commercial growth in Loudoun County has been significant in suburban areas in
the east. With the opening of the Silver Line Metrorail Stations, Loudoun County is
expected to continue to be one of the fastest growing counties in the nation and
now consists of four geographic policy areas - Urban, Suburban, Transition, and
Rural - and several smaller planning areas designated as Joint Land Management
Areas (JLMA), which surround some of the County’s incorporated towns, and Rural
Historic Villages. Transportation in and through these areas is supported by
roadways in the Virginia Department of Transportation (VDOT) Primary and
Secondary Roadway Systems.
The County’s Department of Transportation and Capital Infrastructure (DTCI) has
received direction by the County Board of Supervisors that County staff manage
RFP RFQ 683943
Task Order Development Traffic Analysis Services
Page 3 of 45
and oversee the preparation of traffic warrant studies including traffic signal
warrant, signal justification reports, all-way stop control, pedestrian crosswalk
warrant and/or other studies associated with land development application traffic
impact studies and/or developer funded improvements. It is the intent of the
resultant Contract(s) to provide professional consulting services on an as-needed
basis to prepare analyses for developer-driven land use applications and
improvements.
4.0 OFFEROR’S MINIMUM QUALIFICATIONS
Intentionally Omitted.
5.0 SCOPE OF SERVICES
All proposals must be made on the basis of, and either meet or exceed, the
requirements contained herein. All Offerors must be able to provide professional
expertise for each service described herein. The services to be provided shall
include but not be limited to the following:
5.1 General Scope of Services:
A. A County issued Purchase Order must be issued for each task prior to
the start of work. The signed Purchase Order shall constitute the notice
to proceed, unless otherwise indicated.
B. Individual tasks may require supervision, manpower, materials,
equipment, and supplies necessary to complete any of the services
outlined below. All individuals performing work under the resultant
Contract must have the appropriate licenses, certifications, or
credentials that prove competence in tasks being performed. Proof of
licensure shall be provided in the proposal document.
C. All services shall be performed in compliance with the most current
applicable federal, state, and local standards, specifications,
policies, ordinances and regulations such as and not limited to the
Federal Highway Administration Manual on Uniform Traffic Control
Devices (MUTCD), Virginia Supplement to the MUTCD, VDOT
Traffic Operations and Safety Analysis Manual, Virginia Work Area
Protection Manual, VDOT Instructional and Informational
Memorandums, Loudoun County Countywide Transportation Plan,
Loudoun County Codified Ordinances, Loudoun County Traffic
Management Guide, and Loudoun County Facilities Standards
Manual.
D. The services to be provided under this Contract shall include, but not
be limited to, the following:
1. Evaluations, investigations, analysis, recommendations, cost
and time estimates, reports, studies, conceptual designs,
preparation of documents, field inspections and investigation,
field measurements, Geographic Information System (GIS) and
Mapping, visualization/graphic design, and public participation
and outreach.
RFP RFQ 683943
Task Order Development Traffic Analysis Services
Page 4 of 45
2. Professional involvement throughout all phases of the project,
including but not limited to, development of programs,
preparation of reports, periodic progress reports/meetings,
preparation for and participation in briefings and presentations
to staff groups, citizen groups, the County Board of Supervisors
and federal or state agencies, processing of invoices for
services, timely processing of project correspondence,
Consultants’ requests for payment, and material and
equipment submittals.
3. Coordination with other County Consultants.
4. Other types of professional and non-professional services of
a nature consistent with the intent of this RFP as so directed
by the County.
E. A Scope of Work will be developed by the County Project Manager
for each task order under this Contract. See Section 8.26 for
additional details on scope of work development.
1. The level of supervision, quality assurance, and staff assigned
by the Consultant to an individual task order will be clearly
defined in the Scope of Work.
2. The Consultant will make every effort to keep the personnel
assigned to a task order consistent, reference Section 8.21
3. Project documentation requirements to include report type
and content, content of engineering drawings, and the need
for a professional engineer’s stamp will be identified in the
Scope of Work.
4. A Project Manager shall be assigned to each task order by the
Consultant to provide consultation, engineering, and
management services. The Consultant’s Project Manager will
be responsible for staffing the work and the review of reports
for accuracy and completeness prior to submission to the
County. The Consultant’s Project Manager shall have the final
responsibility for quality control.
5. The Consultant shall provide a Quality Control (QC) program
narrative in their Task Order proposal with QC team members
identified. QC team shall be an independent senior member
of the Offeror and shall not be the Consultant’s Project
Manager.
F. The County will require Consultants awarded contracts as a result of
this RFP to use Trimble (formerly e-Builder) Construction Program
Management Software. The County will purchase one (1) license for
the Consultant’s use and will provide training for the Consultant to
ensure proficiency as recommended by Trimble. The license and
training will be provided to the Consultant at no cost. Further training
for lacking proficiency will be the responsibility of the Consultant.
RFP RFQ 683943
Task Order Development Traffic Analysis Services
Page 5 of 45
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