Asphalt Hot & Cold Mix and Road Rock

Location:	Texas
Posted:	Aug 11, 2026
Due:	Sep 9, 2026
Agency:	Hunt County
Type of Government:	State & Local
Category:	56 - Construction and Building Materials
Solicitation No:	#276-26
Publication URL:	To access bid details, please log in.

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INVITATION TO BID (ITB)

Cut along the outer border and affix this label to your sealed proposal envelope to

identify it as a “Sealed Proposal”. Be sure to include the name of the company

submitting the Proposal.

SEALED BID  DO NOT OPEN

BID No. RFB #276-26

Asphalt Hot and Cold Mix, (12) Months

BID OPENING: 9/9/2026 @ 10:00 A.M. CT

For Information Contact:

Hunt County Purchasing Department

(903) 408-4292

thimes@huntcounty.net

Company Name:

Contact Name:

Telephone Number:

Proposals must be delivered to:

Tammy D. Himes

Purchasing Agent

2507 Lee Street, Room 104

Greenville, Texas 75401-1097

PURCHASING DEPARTMENT

2507 Lee Street, Room 104

Greenville, Texas 75401

County of Hunt

STATE OF TEXAS

PHONE: (903) 408-4292

FAX: (903) 408-4242

thimes@huntcounty.net

Invitation To Bid

Formal Bid # 276-26, Asphalt Hot & Cold Twelve (12) Month Contract

Sealed bids in single copy unless otherwise stated, subject to Terms and Conditions of this Invitation to Bid and

other contract provisions, will be received at the office of the Hunt County Purchasing Agent, 2507 Lee Street,

Room 104, Greenville, Texas, 75401 until Wednesday, September 9, 2026, at 10:00 A.M. Central Time

The Hunt County Purchasing Department is willing to assist any bidder(s) in the interpretation of bid provisions

or explanation of how bid forms are to be completed. Assistance can be received by visiting the Purchasing

Office at 2507 Lee Street, Room 104, Greenville, TX 75401 or by calling (903) 408-4292.

READ CAREFULLY

Please quote prices on the articles on the attached bid sheet. The right is reserved to accept or reject all or any part of your

offer, and to accept the offer the Commissioners' Court considers the lowest responsible bid. Bids are to be returned sealed

in an envelope clearly indicating that a bid is enclosed and reflecting the bid number.

By submitting this bid, the undersigned hereby certifies that said bid has been independently arrived at and that price,

terms, or conditions appearing or applicable hereto, have not and will not be disclosed by or on behalf of the bidder to

another bidder or competitor.

The undersigned by his/her signature represents that he/she is authorized to bind the bidder to fully comply with the terms

and conditions of the attached Invitation to Bid, Specifications, and Special Provisions for the amount(s) shown on the

accompanying bid sheet(s). By signing below, you have read the entire document and agreed to the terms therein. You

must sign below in INK; failure to sign and return WILL disqualify the offer. All prices must be typewritten or written in ink.

Company Name:

Address:

Contact Name:

City, State, Zip:

Telephone Number:

FAX Number:

By:

Authorized Representative – Signed by Hand

Authorized Representative – Typed or Printed

(THIS BID IS VALID FOR 60 DAYS UNLESS OTHERWISE STATED)

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TABLE OF CONTENTS

Items checked below represent components which comprise this bid/proposal package. If the item IS NOT checked, it is NOT

APPLICABLE to this bid/proposal. Offerors are asked to review the package to be sure that all applicable parts are included. If any

portion of the package is missing, notify the Purchasing Department immediately.

It is the Offeror's responsibility to be thoroughly familiar with all Requirements and Specifications. Be sure you understand the following

before you return your bid packet.

__X__ 1.

Cover Sheet

Your company name, address, and your signature (IN INK) should appear on this page.

__X___ 2.

Table of Contents

This page is the Table of Contents.

__X___ 3.

Special Requirements/Instructions

This section provides information you must know in order to make an offer properly.

__X___ 4.

Implementation of House Bill 23

Conflict of Interest Questionnaire

__X___ 5.

Implementation of House Bill 1295 – Instructions and Filing Process with the Texas Ethics Commission

Certificate of Interest Parties (Form 1295) & Changes made to Form 1295

__X___ 6.

Implementation of House Bill 89 – No Boycott Israel

Organization Name Israel Boycott Verification Form

__X___ 7.

Specifications

This section contains the detailed description of the product/service sought by the County.

__X___ 8.

Pricing/Delivery Information

This form is used to solicit exact pricing of goods/services and delivery costs.

__X___ 9.

General Requirements

You should be familiar with all of the General Requirements.

__X___ 10. Attachments

_____ a.

Residence Certification

Be sure to complete this form and return with packet.

_____ b.

Bid Guaranty & Performance Bond Information & Requirements

This form applies only to certain bids/proposals. Please read carefully and fill out completely.

__X___ c.

Minimum Insurance Requirements

Included when applicable (does not supersede "Hold Harmless" section of General Requirements).

__X___ d.

Workers' Compensation Insurance Coverage Rule 110.110

Included when applicable.

_____ e.

Reference Sheet

When references are required by the bid specifications you must complete this sheet.

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SPECIAL REQUIREMENTS/INSTRUCTIONS

FORMAL BID # 276-26; ASPHALT HOT & COLD CONTRACT TWELVE (12) MONTHS

1. PAYMENT

All invoices are to be submitted to Hunt County Accounts Payable, P.O. Box 1097, Greenville, Texas

75403-1097, (903) 408-4124. Hunt County will pay original invoices that clearly itemize the goods and/or

services provided as to quantity, part number, description, price, applicable discount (if any), labor charges

showing time differential, if applicable and if previously agreed to, and delivery, installation, and set-up

costs, if applicable and if previously agreed to. Only charges as stated on the Price/Delivery Information

Sheet(s) submitted as a part of the bid will be considered.

Invoices must indicate Hunt County, the address to which the product(s) and/or service(s) were delivered,

and the applicable purchase order number. Invoices will be matched to delivery tickets prior to payment,

therefore, all delivery tickets should have an accurate description of the product(s) and/or service(s).

2. ESCALATION CLAUSE

Successful bidder(s) may apply for a price increase/decrease to the Hunt County Purchasing Agent.

Price increase/decrease will be that amount increased/ decreased to the vendor from its supplier. Written

documentation of the increase/decrease must be provided to the Hunt County Purchasing Agent at least

30 days prior to the effective date of increase. No application for a price increase/decrease may be

submitted within the first three (3) months of this contract. Increases of more than 25% of the bid price

will not be considered. Price decreases must be passed on to Hunt County immediately. Copies of the

revised price list shall be sent directly to Hunt County Purchasing, 2507 Lee Street, Room 104,

Greenville, TX 75401. Price lists shall show the bid number and title.

3. DESCRIPTION

All prices must be quoted FOB delivered to the addresses listed below unless otherwise noted:

A. Precinct 1 – 310 East Locust, Celeste, TX

B. Precinct 2 – 2020 Gilmer, Caddo Mills, TX

C. Precinct 3 – 301 Hwy 69 N., Lone Oak, TX

D. Precinct 4 – 1005 ½ Bois D’Arc Street, Commerce, TX

903-568-4522

903-527-3181

903-662-5332

903-886-6321

4. ESTIMATES OF USE

The stated estimate of use on the Price and Delivery pages are estimates of twelve (12) months use of

that item and is NOT a commitment to purchase in that quantity or in any quantity. The actual usage by

Hunt County will vary from the estimated use so indicated on the price and delivery sheet.

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SPECIAL REQUIREMENTS/INSTRUCTIONS

FORMAL BID # 276-26; ASPHALT HOT & COLD CONTRACT TWELVE (12) MONTHS

5. Conflict of Interest Questionnaire:

Chapter 176 of the Texas Local Government Code requires a vendor who enters or seeks to enter into a

contract for the sale of or purchase of real property, goods, or services with a local governmental entity

or local government officer thereof to file a conflicts of interest disclosure questionnaire with the

governmental entity prescribed.

A Conflict of Interest Questionnaire Form (CIQ) must be submitted not later than the seventh (7th)

business day after the date the vendor begins discussion, negotiation, applies or response to a request for

proposal or bids, or correspondence in writing related to a potential contract with the local governmental

entity.

6. Certificate of Interested Parties (Form 1295):

In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the

Government Code. The law states that a governmental entity or state agency may not enter into certain

contracts with a business entity unless the business entity submits a disclosure of interested parties to the

governmental entity or state agency at the time the business entity submits the signed contract to the

governmental entity or state agency. The law applies only to a contract of a governmental entity or state

agency that either (1) requires an action or vote by the governing body of the entity or agency before the

contract may be signed or (2) has a value of at least $1 million. The disclosure requirement applies to a

contract entered into on or after January 1, 2016.

The Texas Ethics Commission was required to adopt rules necessary to implement that law, prescribe

the disclosure of interested parties form, and post a copy of the form on the commission’s website. The

commission adopted the Certificate of Interested Parties form (Form 1295) on October 5, 2015. The

commission also adopted new rules (Chapter 46) on November 30, 2015, to implement the law.

Filing Process:

On January 1, 2016, the commission made available on its website a new filing application that must be

used to file Form 1295. A business entity must use the application to enter the required information on

Form 1295 and print a copy of the completed form, which will include a certification of filing that will

contain a unique certification number. An authorized agent of the business entity must sign the printed

copy of the form. The completed Form 1295 with the certification of filing must be filed with the

governmental body or state agency with which the business entity is entering into the contract.

The governmental entity or state agency must notify the commission, using the commission’s filing

application, of the receipt of the filed Form 1295 with the certification of filing not later than the 30th

day after the date the contract binds all parties to the contract. The commission will post the completed

Form 1295 to its website within seven business days after receiving notice from the governmental entity

or state agency.

Information regarding how to use the filing application will be available on this site by January 1, 2016. Please

follow Instructional Video for Business Entities at

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid/RFP#	Description	Due Date
#276-26	Asphalt Hot & Cold Mix and Road Rock	09/09/2026

Asphalt Hot & Cold Mix and Road Rock

Attachment Preview

See also