RFB for Sanitary Sewer Outfall and Water Distribution/Transmission Line Right-of-Way Clearing

Location:	North Carolina
Posted:	May 28, 2026
Due:	Jun 11, 2026
Agency:	Greenville Utilities
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	26-33
Publication URL:	To access bid details, please log in.

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REQUEST FOR QUOTATION

Quotes will be received in the Office of the Procurement Manager, Greenville Utilities

Commission, 401 S. Greene Street, Greenville, North Carolina 27834 until 3:00 PM (EDT) on

June 11, 2026, for the furnishing of Sanitary Sewer Outfall and Water Distribution/Transmission

Line Right-of-Way Clearing.

Greenville Utilities reserves the right to reject any or all bids. Late bids will not be

considered.

SECTION I

GENERAL INSTRUCTIONS FOR INFORMAL QUOTES

GREENVILLE UTILITIES COMMISSION

REQUEST FOR QUOTATION

JUNE 11, 2026

1.0 NOTICE TO BIDDERS

Quotations, subject to the conditions made a part hereof, will be received, in the Office of the

Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street, Greenville, North

Carolina 27834 until 3:00 PM (EDT) on June 11, 2026 via e-mail to haddocgc@guc.com.

2.0 STANDARD FORMS REQUIRED

Each bidder must submit a proposal on the enclosed request for quotation form. The quotation

must be signed by an authorized official of the firm.

3.0 DEPOSIT

A deposit is NOT required for this quotation.

4.0 NC SALES TAX

Do not include NC sales taxes in the quoted figure; however, Greenville Utilities Commission

(GUC) does pay sales tax. Sales tax should be added to the invoice as a separate item.

5.0 FEDERAL EXCISE TAX

GUC is exempt from Federal Excise Tax and will issue a Federal Exemption Certificate upon

request to the successful bidder.

6.0 EXCEPTIONS TO BE CLEARLY STATED

If quote is not in strict accordance with Section II, “Specifications,” bidder must list or note all

exceptions on the Request for Quotation Form, otherwise, it is fully understood that the

successful bidder will furnish equipment and/or materials exactly as specified. GUC reserves

the right to accept or reject quotes and to determine the lowest responsible, responsive bid from

the standpoint of quality, performance, and price.

7.0 EVALUATION AND AWARD OF QUOTATIONS

GUC reserves the right to reject any and all quotations, to waive any and all informalities, and to

disregard all nonconforming or conditional quotes or counter proposals. In evaluating quotes,

GUC shall consider whether the quotes comply with the prescribed requirements, plus all

alternates or options requested. GUC reserves the right to include or exclude any option or

alternative in GUC’s opinion is in GUC’s best interests. If a quote is to be awarded, it will be

awarded to the lowest responsible, responsive bidder whose evaluation by GUC indicates that

the award will be in GUC’s best interests.

8.0 PROMPT PAYMENT DISCOUNTS

Bidders are urged to compute all discounts into the price offered. If a prompt payment discount

is offered, it may be considered in the award of the contract.

9.0 NUMERICAL ERRORS

In the case of a discrepancy between a unit price and the extension (the unit price multiplied by

the number of units), the unit price governs. In the case where numerical quotes are stated

both in numbers and in words, the words govern.

10.0 QUANTITIES

Quantities specified are only estimates of Greenville Utilities Commission’s (GUC’s) needs for a

twelve month period. GUC reserves the right to purchase more or less than the stated

quantities at firm prices indicated herein based on our actual needs.

11.0 CONTRACT PERIOD

It is the intent of Greenville Utilities Commission (GUC) to procure contract labor forces for

sanitary sewer outfall Right-of-Way (ROW) clearing. The Contractor is to supply labor, tools

and equipment as specified necessary to provide forces capable of independently performing

line ROW clearing along sanitary sewer outfall and water distribution/transmission lines owned

by GUC.

This contract is anticipated to be in effect for approximately eight (8) weeks depending upon

cost per hour of contract awarded and services provided meet GUC’s professional and

operating standards. This crew should be provided with a working foreman and grounds person

experienced in ROW clearing typical to sewer outfall and water distribution / transmission lines

both in rural and urban environments. The estimated start date is scheduled for the month of

July, 2026.

It is also the intent of Greenville Utilities Commission (GUC) to enter into a multi-year contract at

the time the contract is awarded by GUC to the successful bidder for a total contract period not

to exceed eight (8) weeks annually during a four (4) year(s) term. Prices shall remain fixed

during the first year with option for renewal periods at the same or negotiated prices for up to

eight (8) weeks annually during the three (3) additional years if market and service conditions so

warrant and prove to be in the best interest of GUC.

12.0 BID WITHDRAWAL

A bidder must notify GUC in writing of its request to withdraw a bid within seventy-two (72)

hours after the bid opening, not including Saturdays, Sundays, or holidays. In order to justify

withdrawal, the bidder must demonstrate that a substantial error exists and that the bid was

submitted in good faith.

13.0 MINORITY BUSINESS PARTICIPATION PROGRAM

GUC has adopted an Affirmative Action and Minority and Women Business Enterprise Plan

(M/WBE) Program. Firms submitting a proposal are attesting that they also have taken

affirmative action to ensure equality of opportunity in all aspects of employment, and to utilize

14.0 CONTACT INFORMATION:

Questions regarding this bid request should be directed to Cleve Haddock, Lifetime CLGPO,

Procurement Manager, (252) 551-1533, haddocgc@guc.com. All questions must be received by

May 27, 2026.

15.0 TERMS AND CONDITIONS

The attached Terms and Conditions of Greenville Utilities Commission (GUC) are

considered part of the bid proposal.

[Balance of page left blank intentionally]

SECTION II

GREENVILLE UTILITIES COMMISSION

SPECIFICATIONS FOR SANITARY SEWER OUTFALL AND WATER

DISTRIBUTION/TRANSMISSION LINE RIGHT-OF-WAY CLEARING

1.0 GENERAL DESCRIPTION

It is the intent of Greenville Utilities Commission (GUC) to procure contract labor forces for

sanitary sewer outfall ROW clearing. The Contractor is to supply labor, tools and equipment as

specified necessary to provide forces capable of independently performing line right-of-way

(ROW) clearing along sanitary sewer outfall and water distribution/transmission lines owned by

GUC. Contractor must begin sanitary sewer outfall ROW clearing within three (3) weeks

or less of the bid award. GUC will give guidance, if needed, but will not perform the line right-

of-way (ROW) clearing.

2.0 SAFETY

Job site activities shall at all times be conducted in accordance with all applicable federal, state

and local requirements, to include but not limited to, the North Carolina Occupational Safety and

Health Standards. Contract employees shall participate in our daily Job Safety Briefings before

work begins. All contract and Greenville Utilities employees shall stop work if any safety

concerns arise.

3.0 WORK WEEK

The work week will be within GUC's normal working hours. These hours are 7:00 a.m. to 5:30

p.m. Monday through Thursday excluding holidays, as shown on the attached holiday schedule.

4.0 DAMAGE TO FACILITIES

The Contractor shall be responsible for damages to any Utility or customer-owned facilities

caused by its forces.

5.0 SUPERVISION

The Contractor shall remain in close communication with the GUC representative at all times.

No work shall commence that has not been directed by the GUC representative.

6.0 SCOPE OF WORK

All ROW cutting shall conform to good forestry standards with respect to clearing procedures.

In general, the following guidelines shall be used: All right-of-ways will be cleared 20' wide--10'

left & right of center of the sewer line or water main unless specified otherwise.

7.0 CONTINGENCY

Any situation that occurs such that the Contractor cannot satisfactorily perform the job should be

brought to the attention of the GUC representative immediately. The Contractor will be required

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Title	Due Date	Other Files	Tab Sheet
26-33	RFB for Sanitary Sewer Outfall and Water Distribution/Transmission Line Right-of-Way Clearing	Thu, 06/11/2026 - 03:00pm	Questions & Answers	-

RFB for Sanitary Sewer Outfall and Water Distribution/Transmission Line Right-of-Way Clearing

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