RFP 2024-018 - Mural 310 W. Oak Street (PDF)

Location:	Texas
Posted:	Nov 22, 2024
Due:	Dec 16, 2024
Agency:	City of Palestine
Type of Government:	State & Local
Category:	99 - Miscellaneous
Publication URL:	To access bid details, please log in.

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City of Palestine – Tourism Marketing

825 W. Spring St.

Palestine, TX 75801

903-723-3014 / www.visitpalestine.com

Notice is published in Palestine Herald-Press in the

Saturday, November 23, 2024, and Saturday, November 30, 2024, editions.

Request for Proposals – RFP 2024-018

Project: 310 W. Oak St. Palestine, TX, wall facing the Redlands Hotel Parking lot

Artist/Artist Team Stipend: $18,000

Project Summary and Requirements

The purpose of the project is to create an interactive mural to beautify our downtown/Main Street District. The mural

must include the following features:

• Dogwood flowers or trees

• A swing or other interactive theme to encourage people to exit their vehicles and take a photograph with the

mural.

• A colorful and/or geometric motif.

• Must include the hashtag #PalestineTX

• The Visit Palestine logo

• The artist may include the artist’s signature and social media handles

The majority of the subject matter should begin at a minimum height than 3 feet or greater. This mural will be located

on a wall with parking spaces directly in front of it, and that should be considered in the design process. All negative

space must be finished and included in the mural.

The Canvas measures approximately 850 square feet.

The process by which the artist must complete the project includes:

• Preparing the base of the canvas with primer or appropriate mural material (city will coordinate cleaning the

canvas prior to project start.

• Complete design and painting of the mural

• Film the process and provide video of project from start to finish.

Mural RFP 2024-018

• Sealing the mural

The artist stipend for this wall is $18,000.00. Artists should consider this in their design, materials, and time to be

spent on the project. The artist will be responsible for obtaining ALL the materials necessary to complete the project.

All murals must comply with the City of Palestine Code of Ordinances.

Project Background

The projects should meet the following objectives:

• Enhance the public space.

• Provide a photo-worthy selfie station for locals and visitors to take pictures in front of.

• Serve to beautify individual buildings and neighborhoods, discourage graffiti, and add to the unique charm

and character of the City.

• Draw visitors and tourists to the City.

Artist Eligibility

Preference will be given to local artists or artist teams who have experience in mural/large-scale artworks and prior

experience in the creation of public art.

Requests for Modification

Upon granting the project, Artists must understand and be amenable to up to 2 minor requested changes to the

artwork as requested by the Tourism Advisory Board and/or the property owner. Examples of requests may include

a slight modification of the color palette, the addition, modification, or deletion of wording and minor requests that do

not change the make-up of the artist’s work overall.

Evaluation Criteria

The selection of an artist, or artist team, will be based upon

• Artistic merit of the design.

• Appropriateness of the design for the location, including the scale, content, color, and design in relation to

the site.

• Concept promotes themes stated in project summary.

• Artist’s qualifications.

• Originality of the design.

Budget

The total amount to be paid to the artist is a stipend up to $18,000.00, inclusive of the design and painting process.

Artists should consider this in the design, materials, and time to be spent on the project. Artist will be responsible for

obtaining all the materials necessary to complete the project. All materials used on the project should be able to last

a minimum of 60 months and should be of materials that can withstand the elements of the region. A permit is

required, however the City of Palestine permitting fee will be waived for projects awarded under this Program.

The artist must also agree that in lieu of anti-graffiti coating, the artist will return upon request within the 60-month

contract period to repair any tagging that may occur on the artwork.

Timeline – subject to change

Monday, December 16, 2024, at 1:00 p.m. – Deadline for submission of proposals

Monday, January 13, 2025, at 5:30 p.m. – Review, selection, and potential contracting of the artist/artist team.

Mural RFP 2024-018

January 13, 2025, through March 15, 2025, or sixty (60) days upon completion of all parties signing the contract –

Painting of the mural.

Submission Guidelines

Bid Response Requirements: The detailed requirements set forth are mandatory. Failure to respond to a specific

requirement will result in disqualification. The City of Palestine, TX reserves the right to accept or reject any or all

proposals. Proposers are reminded that proposals will be considered exactly as submitted. Points of clarification will

be solicited from proposers at the discretion of the City of Palestine, TX and during the review process at the Tourism

Advisory Board Meeting held on the date listed above. Those proposals determined not to be in compliance with

provisions of this RFP and the applicable law and/or regulations will not be reviewed by the board for consideration.

City of Palestine, TX reserves the right to enter negotiations with a single artist/artist team OR may create a short list

of artists, based upon qualifications and pricing, and may conduct interviews, engage in further discussion, or

negotiate pricing terms.

Up to 3 design variations to the same rendering may be submitted per proposal and should include:

1. A preliminary concept drawing and narrative. The narrative should convey the artistic intent, colors, style of

work, etc. Please include each image as a .jpg and label with the artist’s last name, image number and

image title. For example: Smith_01.jpg, Smith_02.jpg etc. Images must be 1028x728 pixels (or smaller) and

least 72 dpi.

2. Timetable for completion of the mural.

3. Cost Breakdown - Provide a fee schedule, including hourly rates for the completion of project.

4. Contact information (resume and artist statement are helpful and encouraged)

5. Sample Documents: Examples of other relevant works and/or reviews of similar works. Maximum of 5

images. Please send each image as .jpg and label with the artist artist’s last name, image number and

image title. For example: Smith_01.jpg, Smith_02.jpg etc. Images must be 1028x728 pixels (or smaller) and

least 72 dpi.

6. Suggested plan for utilizing community volunteers to assist with painting the mural, if applicable.

Delivery: Proposals must be sealed. Proposals may be mailed or hand-delivered to the City of Palestine, City

Secretary. Sealed proposals for the Mural Arts RFP 2024-018 are due to the City Secretary’s Office by 1:00 p.m. on

Monday, December 16, 2024

Please include on the sealed bid envelope:

“SEALED RFP 2024-018 - TO BE OPENED: MONDAY, DECEMBER 16, 2024, at 1:30 P.M.”

Proposals received after this time will be returned unopened. The City reserves the right to reject any and all

proposals, to request additional information concerning any proposal for purposes of clarification, and to waive any

irregularities and informalities in the submittal and evaluation process. This RFP does not obligate the City to pay any

cost incurred by respondents in the preparation of the proposal. Furthermore, this RFP does not obligate the City to

accept or contract for any implied services.

Mailing Address and Hand Delivery Address:

April Jackson, City Secretary

ATTN – SEALED RFP 2024-018 TO BE OPENED: December 16, 2024, AT 1:30 P.M.

504 N. Queen Street

Palestine, TX 75801

Your proposal shall be governed by the following schedule:

Monday, December 16, 2024, AT 1:00 P.M., Central Standard Time (“CST”)

Mural RFP 2024-018

Sealed, written proposals due at Palestine City Secretary’s Office. Proposals received after this time will not be

considered.

Wednesday, December 11, 2024, at 5:00 p.m., CST

Deadline for inquiries, questions, requests for information, or pre-proposal conference with the City Manager and

staff. All questions must be submitted in writing to therrera@palestine-tx.org and tourism@palestine-tx.org.

Monday, December 16, 2024, AT 1:30 P.M., CST

Opening of sealed RFPs. To be considered for this engagement you must meet the qualifications and satisfy the

requirements set forth in this RFP.

Communications/Inquiries: All communications regarding the submission of your proposal are to be in writing directly

to Cassie Ham at tourism@palestine-tx.org.

Proposals will be reviewed by Staff during the period of December 16, 2024 through January 8, 2025, and will be

presented to the Tourism Advisory Board for evaluation and selection on January 8, 2025, at 4:00 p.m. Final award

will be announced on January 13, 2025 at 5:30 PM, during the City Council Meeting.

Review and Right of Refusal

City of Palestine, TX will evaluate the proposals based on the factors outlined within all requested documentation,

which shall be applied to all eligible, responsive proposals in selecting the successful submitter. Proposals will remain

in effect for 90 days. Proposals cannot be altered or amended after the submission deadline. Any interlineations,

alterations, or erasures made before bid opening must be initialed by the signor of the proposal, guaranteeing

authenticity.

City of Palestine, TX reserves the right to disqualify any proposal for, but not limited to person or persons it deems as

non-responsive and/or non-responsible; a failure to respond to each section; or whose experience does not describe

the competencies required.

Example format of submission:

Concept Drawings: Concept drawings can be submitted as an attachment

Narrative: The narrative should convey the artistic intent, colors, style of work,

Timetable for completion of the mural:

Cost Breakdown: Provide a fee schedule, including hourly rates for the completion of project.

Contact information (Artist’s C.V. or resume and artist statement are helpful and encouraged)

Sample Documents: Examples of other relevant works and/or reviews of similar works. Maximum of 5

images. Please attach images and label with the artist artist’s last name, image number and image title. For example:

Smith_01.jpg, Smith_02.jpg etc. and a brief description of the image for context.

Mural RFP 2024-018

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP 2024-018 - Mural 310 W. Oak Street (PDF)

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See also