One (1) Class 3 Heavy-Duty Regular Cab 4x4 Pickup Truck (DRW)

City of Evansville
Invitation for Bid
IFB-011-04-2026
One (1Class 3 Heavy-Duty Regular Cab 4x4 Pickup Truck
NOTICE TO VENDORS
The Board of Public Safety on behalf of the Evansville Fire Department is accepting sealed bids for the following:
- One (1Class 3 Heavy-Duty Regular Cab 4x4 Pickup Truck
The bids will be publicly opened and read aloud at 1:00 p.m. CDT on Wednesday, October 21, 2026 at the regularly
scheduled meeting of the Board of Public Safety (hereto after referred to as "Owner"), Room 301, Civic Center
Complex, 1 N.W. Martin Luther King, Jr. Boulevard, Evansville, Indiana 47708. Vendors may take bids directly to
the meeting but must hand deliver the bids to the Board Secretary prior to the commencement of the meeting at 1:00
p.m. CST.
Any bid delivered before 12:45 p.m. CDT on Wednesday, October 21, 2026 must be delivered to the Purchasing
Department Office, Room 323, Civic Center Complex, 1 N.W. Martin Luther King, Jr. Boulevard, Evansville,
Indiana 47708.
Mark outside of envelope containing bids with the following:
SEALED BID ENCLOSED
(Vendor Name)
One (1Class 3 Heavy-Duty Regular Cab 4x4 Pickup Truck
IFB-011-04-2026
Opening Wednesday, October 21, 2026
Minimum specifications for vehicles are detailed beginning on page 4 of this document.
BIDS
All prices shall be Free on Board (FOB), Evansville Fire Department, 550 SE Eighth Street
1

Evansville, IN 47713
1. Vehicle must be delivered with a full tank of gas, all key fobs, and factory manuals
2. The Vendor shall state any discounts to apply. Discounts must be shown for individual items unless all items
have the same percentage of discounts.
3. Firm bids are required unless specifically designated otherwise. Any bid which is subject to an open or
unlimited escalator clause may be rejected.
4. The Owner reserves the right to award on a line-item basis or lump sum basis whichever is in the best interest of
the Owner.
5. Contract shall be awarded to the lowest responsive and responsible Vendor taking into consideration reliability,
productivity, and cost of maintenance, quality, performance and time of delivery.
RIGHT OF REJECTION
The Owner reserves the right to reject any one or all bids, or any part of any bid, to waive any informality in any bid,
and to award the purchase in the best interest of the Owner. Furthermore, the Owner reserves the right to hold the bids
of the 3 (three) lowest vendors for a period of 60 (sixty) calendar days from and after the time of the opening of the
bids.
AWARD
It is the intent of the Owner to award the purchase of Class 3 Heavy-Duty Regular Cab 4x4 Pickup Truck
The Owner reserves the right to choose any type of vehicle and any combination of equipment on the vehicle so as to
provide the Owner with most useful vehicle for the most reasonable price.
PUBLIC BIDS OPENING PROCEDURES
1. The purpose of a public opening is for a reading of bids received. Under normal circumstances, no award will be
made or implied at this time, unless otherwise indicated.
2. Only the following information will be given:
a. Vendor name
b. Bid amount
3. Bids or related documents may not be reviewed at the bid opening. No discussion of any nature concerning brand
names, deliveries, samples, etc., can be entered into between any Owner personnel and any Vendor personnel
during or after the bid opening until the evaluation of bids has been completed and a recommendation for award
has been made.
MANUFACTURER DATA
Each vendor shall submit the following data on the vehicle included in the attached bid form.
1. Manufacturer, Model and Supplier.
2. A statement that the proposed vehicle conforms to the specifications or a statement indicating any exceptions to
the specifications.
3. Vendor must include the nearest factory authorized parts and service facility. A local service facility is preferred.
Any Vendor whose vehicle repair facilities are located more than 3 (three) miles from the corporate limits of the
2

City of Evansville may be required, during the life of the warranty, to pick up and deliver the vehicle requiring
service at no additional cost to the Owner. The address and business name of the service facility must be specified.
4. Vendor must submit with their bid manufacturer specifications on the proposed materials. The manufacturer
specifications/brochures must identify the items they submitted bids for and other required data as outlined herein.
BID SUBMITTAL
Bid modifications are not allowed. Complete withdrawal or complete exchange of bid is acceptable, if done before
scheduled bid opening.
All bids/quotes must be signed by an authorized official of the firm. Bids may be rejected if they show any
omissions, alterations of form, additions not called for, conditional bid, or any exceptions or irregularities of any
kind.
BOND REQUIREMENTS:
BID BOND: A Bid Bond, Certified Check, Cashier's Check or Bank Draft in the amount of $1,000 shall accompany
each bid as a guarantee that all provisions of the specifications shall be met. Bonds and Checks will be returned to
the unsuccessful Respondent(s) after award of purchase by the CITY and to the successful Respondent(s) after the
performance bond, if required, has been received and accepted. Bonds must be executed by a corporate surety
licensed under the laws of Indiana to execute such bonds. The surety must be a corporate surety authorized to do
business in Indiana and Power of Attorney must accompany the Bond.
All Checks should be made out to the City of Evansville's Board of Public Safety.
CONTACT WITH CITY EMPLOYEES
To ensure a fair and objective evaluation of all bids, vendors are required to submit all inquiries by email to the
Purchasing Department at dstreeter@evansville.in.gov. Each Email should be titled: "IFB-011-04-2026 - EFD
Pickup Truck". Questions should be submitted no less than five (5) business days before public bid opening.
All questions regarding this IFB will be answered via public addenda and posted to the City of Evansville-
Vanderburgh County Purchasing Department webpage. All changes in specifications shall be in writing. There shall
be no communication concerning this solicitation between or on behalf of any Vendor and City employees, and/or
Board Members prior to contract award that is not done via addenda sent to the City of Evansville - Vanderburgh
County Department of Purchasing at the email provided in this IFB.
VEHICLE DELIVERY
Delivery of the vehicle is preferred with 90 calendar days of contract award. If the vehicle must be factory ordered,
an extension up to 140 calendar days from the date of the purchase order may be permitted, provided the vendor
supplies a certified.
CONFLICT OF INTEREST DISCLOSURE
The Conflict-of-Interest Disclosure Statement included herein is a condition of the bid. This form shall be filled out
by the Vendor even if no conflicts exist and returned with bid.
LAWS
In regards to contract performance, Vendors shall comply with all applicable federal, state, and local laws,
ordinances and regulations. In order to be accepted as a valid bid, the following items MUST be included with your
bid, along with any other information requested in the specifications.
These items should be presented in the same order that they appear on this list.
3

SCOPE
These specifications are intended to cover the furnishing, delivery of the described vehicle and quantity listed.
Complete units shall consist of all items necessary to provide operation of same.
The fact that every item constituting the construction of a complete unit is not specifically mentioned nor described
will be interpreted to mean that the vendor shall install items that conform to the best-known engineering standards of
the trade, relative to design, strength, quality and workmanship. Furthermore, each unit delivered is to be fully
equipped with all the manufacturer's standard equipment and accessories. This equipment must meet the latest federal
safety regulations. Vendors are required to submit a list of all standard features/equipment of the vehicle(s) they are
submitting a bid for.
Any reference made to any manufacturer or brand name is not to be construed as a limiting factor in the bid, but is
meant to show the minimum scope and quality of the product the vendor is submitting a bid for.
TRADE-INS
No Trade In
SUBSTITUTE "OR APPROVED EQUAL" ITEMS
All items marked within the specifications that state "or approved equal" will allow the Owner, at its sole discretion,
to determine whether the submitted item is acceptable as a substitution of the stated item. The Owner may include
various pieces of literature describing equipment listed in the bid specifications. This literature is not intended in
any way to be biased or promotional towards any specific brand or vendor; it is included as reference only so it may
be used for describing the type of equipment the Owner wishes to purchase.
ACCEPTABLE VEHICLES FOR THIS BID
It is the policy of the City to accept any vehicle that meets the minimum specifications and warranty requirements
shown herein. This could mean that if a dealer has a vehicle that meets our specifications and this vehicle is not new
or current year model that they may submit this vehicle for consideration. All vehicle information shall be provided
to the Board at the time of submittal. This shall include a complete vehicle history report on any proposed used
vehicle. No vehicle that has any flood damage or previously considered "totaled" or "salvaged" will be considered.
SPECIFICATIONS
The Vendor is responsible for coordinating the purchase of all accessories or additional equipment as well as the
installation of said equipment so as to deliver a finished product to the Owner within the time allowed. The Vendor
shall be ultimately responsible for the final appearance of all mounted accessories and equipment to the satisfaction
of the Owner. The Vehicle Specs shall be as follows:
1. General Intent and Standard Requirements
* Model Year: Current production model year (2026 or newer).
* Condition: New, unused, fully assembled, and ready for immediate service upon delivery.
2. Chassis, Dimensions, & Weight Ratings
* Vehicle Class: Class 3 Heavy-Duty Pickup.
* Cab Configuration: Regular Cab (2-Door), 2-passenger standard or 3-passenger bench configuration.
* Drive Configuration: 4-Wheel Drive (4X4) with an electronically controlled, shift-on-the-fly transfer case.
* Gross Vehicle Weight Rating (GVWR): Minimum 13,500 lbs.
* Wheelbase: Minimum 140 inches with a max of 143 inches.
* Overall Vehicle Length: Max of 238 inches.
* Cargo Bed: 8-foot minimum long box pickup bed, factory-installed.
4

* Axles: Minimum 6,000-lb front axle rating; anti-spin/limited-slip differential rear axle.
* Skid Plates: Factory-installed steel transfer case skid-plate shield.
3. Powertrain & Mechanical Performance
* Engine Type: Heavy-duty, high-output Turbo-Diesel Engine (minimum 6.6L displacement or equivalent
performance line).
* Engine Performance Minimums: Must produce a minimum of 400 horsepower and minimum 425 lb-ft
torque (or localized high-output tier equivalents).
* Transmission: Heavy-duty, electronically controlled automatic transmission with a minimum of 8 forward
speeds and electronic range selection.
* Electrical System: Heavy-duty charging setup with dual alternators providing a combined minimum rating
of 480 Amps.
* Fuel Capacity: Minimum 32-gallon total fuel tank capacity.
4. Wheels, Tires, & Towing Features
* 4x4
* Wheel Styling & Finish: Minimum 17-inch or 18-inch wheels featuring a factory-applied, corrosion-resistant
black painted or black powder-coated finish.
* Tires: Heavy-duty LT-metric all-terrain/off-road tires (minimum 17-inch or 18-inch diameter as standard
for chassis architecture), matching full-size spare tire with carrier winch included.
* Towing Receiver: Factory-installed Class V receiver hitch.
* Trailer Wiring: Integrated 7-pin and 4-pin trailer wiring harness connectors.
* Brake Controller: Factory-integrated, dashboard-mounted electronic trailer brake controller.
* Conventional Towing: Must possess a minimum factory-certified conventional towing capacity of 20,000
lbs.
* Gooseneck/5th-Wheel: Must possess a minimum factory-certified Gooseneck/5th-Wheel towing capacity of
36,000 lbs.
5. Fleet Commercial Packages & Upfitter Integration
* Upfitter Module: Vehicle must include a factory-installed Upfitter Electronic Interface/Integration Module
to securely splice aftermarket equipment into the vehicle CAN-bus network.
* Auxiliary Switches: Minimum of 5 factory-integrated, instrument-panel-mounted auxiliary switches wired
to a central distribution fuse block for secondary power needs.
* On-Board Power System: Integrated, factory-warranted auxiliary on-board inverter power system
outputting a minimum of 2.4kW.
6. Exterior & Safety Features
* Exterior Paint Color: Solid or metallic gloss black exterior finish. Secondary accent colors or multi-tone
paint configurations are not permitted.
* Cab Entry Assist steps: Factory or dealer-installed heavy-duty side assist steps/tubular nerf bars. Steps
must feature a textured, non-slip stepping surface, be securely mounted to the frame/rocker panels, and
feature a black powder-coated or black painted finish similar to the vehicle's trim.
* Exterior Trim Elements: Blacked-out appearance package trim. Front and rear bumpers, front grill
surround, door handles, and exterior mirror caps must feature a molded black, painted black, or matte
black finish. Chrome or bright-work trim elements are excluded.
* Lighting: High-visibility LED low/high reflector headlamps, front LED fog lamps, factory-installed roof
clearance lamps, and cargo box lighting.
* Safety Systems: Modern safety suite including Electronic Stability Control, Traction Control, Trailer Sway
Damping, Forward-Collision Warning/Brake Assist, and a high-definition Rear Backup Camera.
5

* Mirrors: Manual-folding, electronic adjustable, telescoping trailer tow mirrors.
7. Interior Amenities
* Seating Surfaces: Heavy-duty vinyl or commercial-grade cloth 40/20/40 split bench seat.
* Floor Covering: Durable, easy-to-clean black vinyl floor covering with heavy-duty all-weather rubber floor
mats; carpet delete.
* Climate Control: Factory HVAC with a clean-air filtration system.
* Infotainment Screen: Minimum 8.4-inch color touchscreen display with integrated backup camera feed,
hands-free phone integration, and smartphone mirroring capabilities (Apple CarPlay/Android Auto
compatible).
* Power Door Locks/Windows: Must be equipped with factory-installed power windows/locks.
* Keyless Entry: Must include a minimum of two (2) factory remote keyless entry fobs providing remote
locking and unlocking.
8. The specifications of the various vehicle types, equipment and accessories are compatible to the best
knowledge of the Owner. The Vendor is responsible for ensuring the accuracy of the information listed within the
specifications prior to submitting a bid. Inaccurate make, models, or part numbers within the specifications will
not be reason for changes to the dollar amounts once bids are received and accepted. The Vendor must confirm
compatibility of all equipment and accessories prior to submitting a bid.
9. Any party responding to a request for proposal, invitation for bid, or request for quote for any contract with the
Owner or City of Evansville shall be required to disclose any current adversarial litigation, contract dispute, or other
adversarial proceeding against the Owner or City of Evansville or any of its departments or agencies.
6

Price Proposal
Total unit cost: $___________________
(Numeric)
____________________________________________________
(Written Amount)
Manufacturer: __________________________________________________________________________
Supplier: ______________________________________________________________________________
Quantity available: ________________
Year: ________Model: _______________ Current Mileage: __________
Current Location of Vehicles: ____________________________________________________________
COMPANY:
AUTHORIZED REPRESENTATIVE:
SIGNATURE:
DATE:
PHONE NUMBER:
EMAIL:
7

Class 3 Heavy-Duty Regular Cab 4x4 Pickup Truck
IFB-011-04-2026
The undersigned proposes to furnish and deliver, in accordance with the requirements of the Instructions to Vendors and the
Specifications prepared by City of Evansville-Vanderburgh County Purchasing Department for Evansville Fire Department, the
following Bid for Class 3 Heavy-Duty Regular Cab 4x4 Pickup Truck as per the specifications and description.
Please be advised that any alterations, changes in bid format, etc. will make it difficult to evaluate bids and may lead to confusion.
Price proposals for all items should be given in the units, quantities, and units of measurements specified. Do not submit alternate
bids unless requested. The Board shall reserve the right to reject any or all bids or any part thereof.
a. All manufacturer service, repair and maintenance manuals are to be provided at time of delivery for model
proposed.
b. Winning vendor is to provide complete operational installation as per the manufacturer's specification
c. Must be able to make LOCAL SERVICE AND WARRANTY REPAIRS.
d. Bid package must include delivery date in days after notice of award.
e. Any/All proposed alterations of factory installed components are to be submitted in writing. Proposed alterations
must be approved in writing by the Board prior to the start of alterations. Any unauthorized alterations are subject to
rejection of the entire equipment
QUOTATIONS
1. All prices F.O.B. Evansville, Indiana. Yes No
2. Location of Service and warranty repairs (local location is preferred.)
DELIVERY
Delivery of the vehicle is preferred with 90 calendar days of contract award. If the vehicle must be factory ordered, an extension
up to 140 calendar days from the date of the purchase order may be permitted, provided the vendor supplies a certified
Guaranteed Delivery in __________days after award notification.
INDEMNIFICATION
Vendor will indemnify and hold harmless the Board/City of Evansville in accordance with the provisions contained herein? Yes
_ No
WARRANTY
1. Manufacturer's warranty is in compliance with bid requirements? Yes _____ No _____
If "no," describe the extent of the Manufacturer's Warranty and items covered, including Corrosion, Powertrain and
comprehensive for vehicle(s) a bid was submitted for:
______________________________________________________________________________________________
______________________________________________________________________________________________
8

Bumper to Bumper 3 year / 36,000 miles Yes_______ No_____
Heavy Duty Powertrain 5 year/ 100,000 miles Yes_______ No_____
9

NON-COLLUSION AFFIDAVIT
STATE OF INDIANA )
) ss:
VANDERBURGH COUNTY)
The undersigned vendor or agent, being duly sworn on oath, says that he has not, nor has
any other member, representative, or agent of the firm, company, corporation or
partnership represented by vendor, entered into any combination, collusion or agreement
with any person relative to the price to be proposed by anyone at such letting nor to prevent
any person from submitting a proposal nor to induce anyone to refrain from submitting a
proposal, and that this proposal is made without reference to any other proposal and
without any agreement, understanding or combination with any other person in reference
to the proposal.
Vendor further says that no person or persons, firms, or corporation has, have
or will receive directly or indirectly, any rebate, fee, gift, commission or thing
of value on account of such sale.
Subscribed and sworn to before me this day of , 20
My Commission Expires:
County of Residence:
ACCEPTANCE
There now being sufficient unobligated appropriated funds available, the contracting
authority of Board of (City of Evansville) (Governmental Unit) hereby
accepts the terms of the attached proposal for classes or items numbered
and promises to pay the undersigned vendor upon
delivery the price proposal for the materials/equipment stipulated in said proposal.
Contracting Authority Members: Date:
STATE OF ) ) SS:
COUNTY OF )
10