Proposals for Town owned beach facilities for seasonal trash removal and beach area services
| Location: | Maine |
|---|---|
| Posted: | Jan 22, 2026 |
| Due: | Feb 19, 2026 |
| Agency: | Town of Scarborough, Maine |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP 292026 |
| Publication URL: | To access bid details, please log in. |
RFP 292026
Description
Notes
The Town of Scarborough’s Community Services Department is requesting proposals for Town owned beach facilities for seasonal trash removal and beach area services. Typical refuse collection is concluded between 5:00-6:00 p.m. daily subject to change based on location and town’s discretion. The town will be seeking additional services in a separate RFP for beach bathroom and amenity cleaning services that vendors can additionally send in a proposal to be considered for combined services. Please note the Town purchases all trash liners and dog bags, and will provide barrels for the sites included.
| Pre-Bid Date | Bid Opening | Awarded |
| - | 2/19/2026 |
All bids must be submitted by Thursday, February 19th at 10:00 a.m.
Attachment Preview
REQUEST FOR PROPOSALS
292026
Seasonal Beach Trash Removal
Town of Scarborough
P.O. Box 360
259 U.S. Route One
Scarborough, Maine 04070-0360
Released on January 21, 2026
Proposals Due on February 19, 2026
RFP 292026
Jan 21, 2026
Instructions:
Request for Proposals
Sealed Proposals will be received in the Town Clerk’s Office, Scarborough Town Hall, 259 US
Route 1, Scarborough, Maine 04074 until 10:00 am on February 19, 2026 from parties
interested in providing a submittal package for the Town of Scarborough Seasonal Beach Trash
Removal.
The proposals, if mailed, should be addressed as noted below: Faxed proposals will not be
considered.
Attention: Town of Scarborough, Purchasing Agent
Request for Proposal (RFP) Number: 292026
Seasonal Beach Trash Removal
259 US Route One
PO BOX 360
Scarborough, ME, 04070-0360
The Town reserves the right to accept or reject any and all proposals.
These proposals will not be publicly opened.
A Vendor’s failure to submit its proposal prior to the deadline will cause the proposal to
be disqualified. Late proposals or amendments will not be opened or accepted for
evaluation.
All proposals submitted shall become property of the Town of Scarborough and will not
be returned.
Contact Information:
For questions related to the RFP process:
Kim Morrison, Purchasing Specialist
Email – kmorrison@scarboroughmaine.org
Phone 207-730-4083 / Fax 207-730 4088
The preferred contact method is email. All inquiries or requests concerning this Request for
Proposals shall be made in writing and must be received before the close of business two
days prior to the deadline to the attention of Kim Morrison, Purchasing Specialist. The Town
is not responsible for oral interpretations given by any Town employee or representative.
Prospective bidders are responsible for registering with the Purchasing department in order to
receive any amendments or addendums to the Proposal.
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RFP 292026
Jan 21, 2026
PURPOSE OF THIS REQUEST FOR PROPOSAL
The Town of Scarborough’s Community Services Department is requesting proposals for Town owned beach
facilities for seasonal trash removal and beach area services. Typical refuse collection is concluded between
5:00-6:00 p.m. daily subject to change based on location and town’s discretion. The town will be seeking
additional services in a separate RFP for beach bathroom and amenity cleaning services that vendors can
additionally send in a proposal to be considered for combined services. Please note the Town purchases
all trash liners and dog bags, and will provide barrels for the sites included.
Services shall include, but are not limited to:
● Daily emptying and disposal of trash and recycling receptacles located on the beach and adjacent
areas
● Checking and restocking dog waste stations.
● Litter pickup along designated beach areas, boardwalks, parking areas, and access points IE: stairs
and areas where barrels are present.
● Proper disposal of all collected waste in accordance with local, state, and federal regulations
● Additional trash removal services during peak usage periods, holidays, or special events.
● The town will notify the company on days additional trash runs are needed. The town will
determine time and day of additional runs and communicate to the vendor. Please provide the
cost of additional trash runs on top of the regular daily trash removal fee.
Trash Service Dates:
4/1/26- 10/31/26 (Daily) --- 214 total days
*** Please Indicate price per day/run for each specified location below. The town understands that
refuse collection final billing will include daily weight of refuse after refuse is disposed of in addition to .
Co-Op Fishing Pier:
● 4 trash cans
● 1 doggie bag station
Pine Point-
● 8 trash cans
● 2 dog bag stations
Ferry Beach-
● 6 trash cans
● 1 dog bag station
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RFP 292026
Jan 21, 2026
Higgins Beach-
● 6 trash cans
● 1 dog bag station
Vendors shall provide detailed pricing including quantities and cost of materials and labor
for work proposed in the RFP. Pricing should include all costs returning the work site to the
pre-work condition found.
The Town of Scarborough is exempt from Maine Sales Tax which should not be included in the
proposal.
Standard Terms and Conditions:
The Town of Scarborough reserves the right to amend this RFP prior to the proposal due date.
All amendments and additional information will be posted on the Town website:
www.scarboroughmaine.org. The Town reserves the right to waive any informality in proposals,
to accept the proposals or portions thereof, and to reject any and all proposals, should it be
deemed in the best interest of the Town to do so. Nothing in this document shall require the
Town of Scarborough to proceed with Engineering and/or any of the identified services. The
Town reserves the right to substantiate Respondent’s qualifications, capability to perform, and
availability and past performance record.
The cost for developing the proposal is the sole responsibility of the Consultant. All proposals
submitted become the property of the Town.
The Town reserves the right to approve subcontractors. All work performed under contract to
the Town becomes the property of the Town in the format specified by the Town.
Payment for agreements for the undisputed purchase of goods or services provided to the
Town, will be made within 30 days of the receipt of a proper billing or the delivery of the goods
or services to the location(s) specified in the agreement, whichever is later.
The Town of Scarborough is exempt from all Federal Excise Taxes.
The Town of Scarborough is exempt from all State of Maine Sales Taxes.
A Certificate of Insurance is required from all consultants, contractors and vendors doing
business with the Town of Scarborough. Within two (2) weeks of the Notice of Award,
Consultant must submit a Certificate of Insurance naming the Town of Scarborough as
“additional insured.” Failure to furnish the required certificate within the required timeframe
may result in the proposal being rejected.
The successful Consultant(s) selected shall agree to defend, indemnify and hold the Town
harmless from any and all claims, demands, suits, causes of action and judgments arising from
or related to Consultant’s performance, including claims of professional malpractice or
negligence. Such indemnity shall include the Town’s reasonable attorneys' fees as well.
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RFP 292026
Jan 21, 2026
The above referenced indemnity shall be in addition to and as a complement to the below
described insurance coverage, which coverage is a mandatory requirement of this RFP and any
award hereunder.
Specifically, the successful Consultant(s) shall provide the following coverage(s) and amount(s).
Commercial General Liability $2,000,000.00 Automobile Liability $1,000,000.00 Workers
Compensation $1,000,000.00 Errors and Omissions $1,000,000.00 Umbrella Coverage
$2,000,000.00
Proposer List (plus posting on the town’s website):
RB Landscaping and Removal
Jayco Disposal
Black Dog Disposal
Mainely Trash
Rubbish Doctor
The Can Man Waste Solutions
Troiano Waste
ryanbreton4@gmail.com
office@jaycodisposal.com
BlackDogDisposal@gmail.com
hello@mainelytrash.com
Tom@RubbishDoctor.com
info@TheCanMan.net
dbabine@troianowaste.com
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