Professional Services for Saratoga Greenbelt Trail Crescent Avenue Connector

Location:	New York
Posted:	Sep 18, 2025
Due:	Oct 9, 2025
Agency:	City of Saratoga Springs
Type of Government:	State & Local
Category:	99 - Miscellaneous R - Professional, Administrative and Management Support Services
Solicitation No:	RFP 2025-37
Publication URL:	To access bid details, please log in.

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Professional Services for the Saratoga Greenbelt Trail Crescent Avenue Connector

2pm

RFP Opening: Thursday, October 9, 2025

JOHN SAFFORD

MAYOR

MINITA SANGHVI

COMMISSIONER OF FINANCE

CHUCK MARSHALL

COMMISSIONER OF PUBLIC WORKS

TIMOTHY COLL

COMMISSIONER OF PUBLIC SAFETY

DILLON MORAN

COMMISSIONER OF ACCOUNTS

City of Saratoga Springs

Request for Proposal

Professional Services

for Saratoga Greenbelt

Trail Crescent Avenue

Connector

PREPARED BY: Department of Public Works

September 2025

.........................................................................................................................................................

ALL PROPOSALS SHALL BE ENCLOSED IN A SEALED

ENVELOPE MARKED:

RFP #: 2025-37 – PROFESSIONAL SERVICES

Saratoga Greenbelt Trail

Crescent Avenue Connector

Name of Bidder:

RFP Opening: Thursday, October 9, 2025 at 2:00 p.m.

AND RETURN TO:

City of Saratoga Springs

Department of Accounts

474 Broadway, St. 14

Saratoga Springs, NY 12866

Professional Services for the Saratoga Greenbelt Trail Crescent Avenue Connector

RFP Opening: Thursday, October 9, 2025 2pm

NOTICE TO BIDDERS

The City of Saratoga Springs, New York, will receive sealed bids for Professional Services for

the Greenbelt Trail Crescent Avenue Connector to prepare detailed design services related to

bicycle and pedestrian accommodations along Crescent Avenue, between South Broadway/ NY

9 and Nelson Avenue/ Nelson Avenue Ext. The project also includes a property and topographical

survey, development of 30/60/90% plans for review and final construction plans and

specifications, along with bid services, for bicycle and pedestrian accommodations and/or

improvements that provide for safe and efficient transportation of pedestrians and bicycles along

Crescent Avenue as envisioned in the Saratoga Greenbelt Trail plans. An alternate task will

include a schematic level plan and preliminary cost estimate for bicycle and pedestrian

accommodations on Crescent Avenue between Nelson Avenue / Nelson Avenue Ext. and Union

Avenue / NY 9P.

Sealed bids must be received in its’ entirety by the City of Saratoga Springs, Office of the

Commissioner of Accounts, 474 Broadway Suite 14, Saratoga Springs, New York, 12866, by

October 9, 2025 at 2:00 p.m. at which time they will be publicly opened and read.

Copies of the Request for Proposal (RFP) may be obtained on the City’s web page at

www.saratoga-springs.org, under current bids. There is no fee for these documents.

Addenda, if any, will be issued only to those persons whose name and address are on record

with the City as having obtained a bid packet. Addenda to the bid, when issued, will be on file in

the City Clerk’s Office at least five (5) days before the bid opening date. If you have obtained a

bid packet through the City’s web site and would like to be on record for any Addenda please

email stefanie.richards@saratoga–springs.org with your name, the name of the bid packet

obtained and email address.

Questions regarding the bid should be directed to Stefanie Richards in writing at

stefanie.richards@saratoga-springs.org. All bids must be made on the official bid form or an exact

copy by reproduction thereof and enclosed is a sealed envelope.

No Bidder may withdraw his/her bid within sixty (60) calendar days after the actual date of the

opening thereof. A Bidder may withdraw their bid response in writing immediately following

this sixty (60) day per New York State Finance Law §163(9)(e). The City reserves the right to

reject any and all bids, to waive any and all informalities and the right to disregard all

nonconforming, non-responsive or conditional bid documents per New York State Finance

Law §163(9)(d).

Professional Services for the Saratoga Greenbelt Trail Crescent Avenue Connector

RFP Opening: Thursday, October 9, 2025 2pm

INSTRUCTIONS TO BIDDERS

1. RFP DOCUMENTS

This document includes a complete set of the RFP specifications and required documents, which are for

the convenience of Bidders and are not to be detached from the bid. Failure to submit the required

forms at the time of bid submission may disqualify the bid submission.

2. INTERPRETATION OR ADDENDA

No oral interpretation will be made to any Bidder as to the meaning of the bid or any part thereof. Every

request for such an interpretation shall be made in writing to the City. Any inquiry received seven (7) or

more days prior to the date fixed for opening of bids shall be given consideration. Every interpretation

made to a Bidder shall be in the form of Addenda to the bid, and when issued, shall be on file in the City

Clerk’s Office at least five (5) days before bids are opened. All Addenda shall be emailed to each person

whose name and address are on record with the City as having obtained a bid packet or has attended a

pre-bid meeting. All such Addenda shall become part of the bid and all Bidders shall be bound by such

Addenda, whether or not received by the Bidders.

3. BIDS

All bids shall be submitted on documents supplied by the City and shall be subject to all requirements of

the bid, including any plans, and these Instructions to Bidders. All bids shall be regular in every respect

and no interlineations, excisions or special conditions shall be made or included in the bid documents by

the Bidder. The City may consider as irregular any bid on which there is an alteration of or departure from

the bid forms hereto attached and at its’ option may reject the same. Purchases by the City of Saratoga

Springs are not subject to any sales or federal excise taxes.

4. NON-COLLUSIVE BIDDING AND VENDOR CERTIFICATIONS:

Each Bidder submitting a bid to the City for the work contemplated by the documents on which bidding

is based shall execute and attach thereto, the Non-Collusion and Vendor Code of Conduct Affidavit

on the form herein provided, to the effect that he/she has not colluded with any other person, firm or

corporation in regard to any bid submitted.

5. RISK AND SAFETY AGREEMENT AND CERTIFICATE OF INSURANCE:

Bidder must execute the Risk and Safety Agreement and include the agreement with the bid response

submission. A Certificate of Insurance providing proof of the required insurance as outlined in the Risk

and Safety Agreement with the bid response submission

6. APPRENTICESHIP PROGRAM:

The City of Saratoga Springs hereby requires any contractor on a project in excess of Two Hundred

Thousand Dollar ($200,000.00) aggregate, at the time of bid date, or submission of quote, and prior to

entering into a construction contract with the City of Saratoga Springs, or any sub-contractor on such a

project with a sub-contract in excess of Fifty Thousand Dollar ($50,000.00) aggregate, at the time of bid

date, or submission of quote, and prior to entering into a sub-contract with a contractor who has a

construction contract with the city of Saratoga Springs on a project in excess of Two Hundred Thousand

Dollar ($200,000.00)aggregate, to have apprenticeship agreements traditionally and historically

appropriate for the type and scope of work to be performed, which have been registered with, and

approved by, the New York State Commissioner of Labor, and which have a graduation rate of at least

thirty percent (30%).

Professional Services for the Saratoga Greenbelt Trail Crescent Avenue Connector

RFP Opening: Thursday, October 9, 2025 2pm

7. CORRECTIONS:

The Bidder must initial erasures or other changes in the bid.

8. RECEIVING BIDS:

Bids received prior to the advertised time of opening shall be securely kept, sealed. The City Clerk’s

office, whose duty it is to open them shall decide when the specified time has arrived to open bids, and

no bid received thereafter will be considered. LATE BIDS shall be rejected. E-mail or faxed bid

submissions are not acceptable and shall not be considered.

9. OPENING OF BIDS:

At the time and place fixed for the opening of bids, the City shall cause to be opened and publicly read

aloud every bid that was received within the time set for receiving bids. Bidders and other persons

properly interested may be present, in person or by representative.

10. WITHDRAWAL OF BIDS:

Bids may be withdrawn on written request dispatched by the Bidder in time for delivery in the normal

course of business prior to the time fixed for opening; provided that written confirmation of withdrawal

over the signature of the Bidder is placed in the mail and postmarked prior to the time set for bid opening.

11. EVALUATION PROCESS:

After the bid opening, each Bidder’s proposal will be screened for completeness and conformance with

the requirements for this bid submission as set forth under the Bidders Submittal Instructions. Written

bid amounts are the legally binding bid amount. Numeric bid amounts are viewed as a convenience.

Proposals that do not meet the City’s requirements, as outlined in the RFP, may be deemed

nonresponsive and given no further consideration. Proposals meeting the City’s requirements shall be

evaluated first on technical information (i.e. operational plan, company background, staffing and

personnel biographies, relevant experience, references) and then on the cost proposal.

12. AWARD OF CONTRACT: REJECTION OF BIDS

If the contract is awarded, it shall be awarded to the responsive and responsible Bidder submitting the

best value bid complying with the conditions and qualifications of the Notice to Bidders and Instructions

to Bidders. The Bidder to whom the award is made will receive a "Notice of Award" at the earliest possible

date.

The City, however, reserves the right to:

a. reject any and all bids and to waive any informality in bids received whenever bid packages are

submitted incomplete without the required attachments and/or such rejections or waivers are in the

City’s best interest;

b. consider as not responsible any Bidder who does not habitually perform with their own forces at least

fifty percent (50%) of the dollar value of the work involved in the contract;

c. award the bid, in part, on the Bidder’s ability to provide timely technical assistance, part(s)

replacement and service for repairs;

d. give preference to Minority Women Business Enterprise (MWBE) businesses; and/or

e. extend the contract for one (1) year from expiration under the same terms and conditions as long as

the extension is agreeable to both the City and the Contractor.

Professional Services for the Saratoga Greenbelt Trail Crescent Avenue Connector

RFP Opening: Thursday, October 9, 2025 2pm

13. EQUAL EMPLOYMENT OPPORTUNITY:

The City, state and federal government have stringent requirements for ensuring that all Bidders comply

with regulations requiring that employees and applicants for employment are not discriminated against

because of their race, color, religion, sex or national origin. Bidders will be required to abide by those

requirements.

14. AMERICANS WITH DISABILITIES ACT:

The Bidder agrees to comply with the Americans with Disabilities Act (ADA), Section 504 of the

Rehabilitation Act of 1973 and not discriminate on the basis of disability in the admission or access to, or

treatment of employment in its services, programs, or activities. The Bidder agrees to hold harmless and

indemnify the City from costs, including but not limited to damages, attorney's fees and staff time, in any

action or proceeding brought alleging a violation of ADA and/or Section 504 caused by the Bidder. The

Bidder agrees that accommodations will be provided upon request to allow individuals with disabilities to

participate in all services, programs and activities provided by the Bidder.

15. CIVIL RIGHTS:

The City, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42

USC §2000d to 2000d-4) and its regulations, hereby notifies all Bidders that it will affirmatively ensure

that any contract entered into pursuant to this advertisement will provide the opportunity for

disadvantaged business enterprises to be afforded full and fair opportunity to submit bids in response to

this invitation and will not be discriminated against on the grounds of race, color, or national origin in

consideration for an award.

16. SEXUAL HARRASSMENT:

Every employer in the New York State is required to adopt a sexual harassment prevention policy giving

all employees a legal right to a workplace free from sexual harassment. The City is committed to

maintaining a workplace free from sexual harassment. Per New York State law, the City has a sexual

harassment prevention policy in place. This policy applies to all employees, paid or unpaid interns and

non-employees in our workplace, regardless of immigration status.

17. COMPLIANCE

Failure to comply with any of the above terms or any evidence of poor quality or service will be considered

cause of discontinuing business with the successful Bidder.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	RFP 2025-37
Bid Title:	Professional Services for Saratoga Greenbelt Trail Crescent Avenue Connector
Category:	Bids and RFPs
Status:	Open

Professional Services for Saratoga Greenbelt Trail Crescent Avenue Connector

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