RFP - Long Arm Compact Excavator

Location:	West Virginia
Posted:	Jan 22, 2026
Due:	Feb 10, 2026
Agency:	West Virginia Parkway Authority
Type of Government:	State & Local
Category:	38 - Construction, Mining, Excavating, and Highway Mainenance Equipment
Publication URL:	To access bid details, please log in.

Attachment Preview

West Virginia Parkways Authority

REQUEST FOR PROPOSAL

The West Virginia Parkways Authority will receive proposals for the following:

Long Arm Compact Excavator-RFP

Proposals will be received at the office of the WV Parkways Authority, Beckley South Building,

374 George St, Beckley, WV, until 2 PM on Tuesday, February 10, 2026.

If proposals are mailed via U.S. Postal Service regular mail, they must be addressed to: Attn:

Director of Purchasing, WV Parkways Authority, 374 George St, Beckley, WV 25801. Please note

that mail is picked up by the Authority once daily between 12 PM and 2:00 PM.

Proposals delivered via Drop-Off, Express Mail One-Day Service, Federal Express (FedEx),

United Parcel Service (UPS), or similar services must also be sent to the above address, with

attention to Director of Purchasing.

It shall be the proposers’ responsibility to determine their method of transmittal such that their

proposals will arrive in the Authority's office at least 5 minutes prior to the scheduled proposal

opening. Proposals received in the Authority's office after the scheduled opening will be returned to

the proposer unopened. All proposals must be enclosed in a sealed envelope bearing the name and

address of the proposer and must be marked “Long Arm Compact Excavator-RFP”. FAX OR

EMAILED PROPOSALS WILL NOT BE ACCEPTED.

Specifications are available at www.wvturnpike.com

The Parkways Authority reserves the right to reject any and/or all proposals. Prospective vendors

are responsible for all toll charges incurred while providing goods or services to the West Virginia

Parkways Authority. The WVPA is an Equal Opportunity Employer.

INSTRUCTIONS TO VENDORS SUBMITTING PROPOSAL

1.0 REVIEW DOCUMENTS THOROUGHLY: The attached documents contain a solicitation

for proposals. Please read these instructions and all documents in their entirety. These instructions

provide critical information about requirements that if overlooked could lead to disqualification of

a Vendor’s proposal. All proposals must be submitted in accordance with the provisions contained

in these instructions and the Solicitation. Failure to do so may result in disqualification of such

Vendor’s proposal.

1.1 Questions: All questions must be submitted in writing. Questions regarding this RFP should

be directed to Wesley Vandall, Director of Purchasing, Phone 304 932-0799, fax 304 256-6674 or

email: purchasing@wvturnpike.com . Deadline to submit written questions: Thursday, January

29, 2026, by 2 P.M. Non-written discussions, conversations, or questions and answers regarding

this solicitation are preliminary in nature and are nonbinding. Submitted emails should have the

proposal's solicitation name in the subject line. Only information issued in writing and added to

the Solicitation by an official written addendum is binding.

1.2 Registration: Prior to contract award, the apparent successful Vendor must be properly

registered with the West Virginia Purchasing Division www.wvoasis.gov, WV Secretary of State,

WV State Tax Department, as applicable, and any other entities as necessary. Each of these entities

has different fees that may be applicable to their respective registration requirements.

1.3 No Debt Certification: In accordance with West Virginia Code §§ 5A-3-10a and 5-22-1(i),

the State is prohibited from awarding a contract to any proposer that owes a debt to the State or a

political subdivision of the State. By submitting a proposal, or entering into a contract with the

State, Vendor is affirming that (1) for construction contracts, the vendor is not in default on any

monetary obligation owed to the state or a political subdivision of the state, and (2) for all other

contracts, that neither vendor nor any related party owe a debt as defined above and that neither

Vendor nor any related party are in employer default as defined in the statute cited above unless

the debt or employer default is permitted under the statute.

1.5 Reciprocal Preference: The state of West Virginia applies a reciprocal preference to all

solicitations for commodities and printing in accordance with W.Va. Code § 5A-3-37(b). In effect,

non-resident vendors receiving a preference in their home states will see that same preference

granted to West Virginia resident vendors bidding against them in West Virginia.

In order to receive the reciprocal preference, vendors must identify themselves as a West Virginia

vendor, provide (at the time of bid submission) all documentation required by W. Va. CSR § 148-

1-6.4.d.1. to prove its status as a resident of West Virginia, and request in writing (at the time of

bid submission) that reciprocal preference be applied. The required documentation must include,

but is not limited to:

A. A Certificate of Good Standing from the West Virginia Tax Division;

B. Documentation filed with the Secretary of State showing the state of incorporation, the

address of all officers, the corporate headquarters, the address of the principal place of

business, and other pertinent information. Entities not required to file with the Secretary

of State may provide an affidavit confirming that the headquarters or principal place of

business is in West Virginia, along with a copy of a utility bill in the name of the business

entity;

C. A copy of the most recent personal property tax ticket showing taxes have been paid; and

D. An affidavit confirming that the business entity has paid all applicable business taxes

imposed by Chapter 11 of the West Virginia Code.

1.6 SWAM Preference: A non-resident vendor certified as a small, women owned, or minority-

owned (SWAM) business, pursuant to W. Va. Code § 5A-359, shall be provided the same

preference made available to any resident vendor. The SWAM rules found in W. Va. § 148 C.S.R.

22-9 further explain that a non-resident SWAM business will receive the highest preference made

available to a resident vendor in the solicitation for which the SWAM business has submitted a

bid. In order to obtain this preference, however, a non-resident SWAM business must identify itself

as such in writing with the bid and must be properly certified under the rules governing certification

pursuant in W. Va. § 148 C.S.R. 22-1 et seq.

REQUEST FOR PROPOSAL

West Virginia Parkways Authority – Long Arm Compact Excavator

TABLE OF CONTENTS

1. Section 1: General Information and Instructions

2. Section 2: Instructions to Vendors Submitting Bids

3. Section 3: General Terms and Conditions

4. Section 4: Specifications

5. Section 5: Vendor Proposal

6. Section 6: Evaluation and Award

7. Certification and Signature Page

SECTION 1: GENERAL INFORMATION

1. Introduction

The West Virginia Parkways Authority (hereafter “WVPA”) is soliciting sealed proposals from qualified

vendors to provide one new (1) Long Arm Compact Excavator. The WVPA intends to award a contract

based on best value considering technical compliance, service and support, training, price, and delivery.

SECTION 2: INSTRUCTIONS TO VENDORS SUBMITTING PROPOSALS

1. Proposals must be submitted in two parts in separate sealed envelopes, clearly labeled as the Technical

Proposal and the Cost Proposal. Both envelopes may be submitted together inside a single outer

envelope.

1.1. Technical Proposal – responses to specifications, warranty, training, service, mandatory

specifications and delivery. Bidders shall indicate comply/non-comply on Attachment A1 and A2

for each specification and provide supporting documentation.

1.2. Cost Proposal – submitted separately in sealed envelopes, clearly labeled. Any

documentation related to delivery, training, warranty, or other technical details included in

the cost proposal — rather than the technical proposal — will not be considered.

2. Proposals must be received no later than 2p.m. on Tuesday, February 10, 2026, at:

Proposal Title: Long Arm Compact Excavator

West Virginia Parkways Authority

Attn: Director of Purchasing

374 George St.

Beckley, WV 25801

LATE PROPOSALS WILL NOT BE CONSIDERED

Revised 07/01/2021

REQUEST FOR PROPOSAL

West Virginia Parkways Authority – Long Arm Compact Excavator

SECTION 3: GENERAL TERMS AND CONDITIONS

Terms and conditions begin on next page.

Revised 07/01/2021

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.