Tree clearing, mulching, brush removal, and ROW maintenance services
| Location: | Texas |
|---|---|
| Posted: | Apr 6, 2026 |
| Due: | Apr 30, 2026 |
| Agency: | Lago Vista city |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP 26-05 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFP 26-05
|
| Bid Title: |
Tree clearing, mulching, brush removal, and ROW maintenance services
|
| Category: | Request for Proposals (RFP) |
| Status: | Open |
|
Attachment Preview
REQUEST FOR SEALED PROPOSALS
For
Project Title: Tree Clearing, Mulching, and ROW Maintenance
Services
RFP No. 26-05 Tree Clearing, Mulching, and ROW Maintenance
Services
Issued: April 6, 2026
Pre-Submittal Conference: April 16, 2026, 10:00am CST Local Time
Proposal Submission Deadline: April 30, 2026, 1:00pm CST Local
Time
NO LATE PROPOSALS SHALL BE ACCEPTED
Page 1 of 30
RESPONSES SHALL BE DELIVERED
SEALED TO:
CITY OF LAGO VISTA
City of Lago Vista
5803 Thunderbird St.
Lago Vista, Texas 78645
Or RESPONSES SHALL BE MAILED TO:
CITY OF LAGO VISTA
City of Lago Vista
P.O. Box 4727
Lago Vista, Texas 78645
PRE-SUBMITTAL CONFERENCE WILL
BE HELD VIA :
April 16, 2026 at 10:00 AM CST
At 5803 Thunderbird Street
Lago Vista, TX 78645
City Council Conference Room
NAME AND ADDRESS OF
COMPANY SUBMITTING
PROPOSALS:
FOR ADDITIONAL INFORMATION
REGARDING THIS RFP PLEASE
CONTACT:
Eric De La Cruz
eric.delacruz@lagovistatexas.gov
RETURN THIS COVER SHEET AS
INTENT RESPONSE TO:
Charles West
City Manager
City of Lago Vista
5803 Thunderbird Street Lago
Vista, Texas 78645
Contact Person:
Title:
Email:
Phone: ( )
_
Signature:
_ Fax: ( )
Printed:
REQUEST FOR SEALED PROPOSALS
The City of Lago Vista is requesting sealed proposals and unit-price proposals from qualified
companies/individuals to provide tree clearing, mulching, brush removal, and right-of-way
(ROW) maintenance services on an as-needed basis throughout the City.
Services may be required for public streets, drainage easements, utility easements, parkland,
undeveloped City-owned parcels, and other locations as identified by the City.
An optional pre-submittal conference will be held on Thursday April 16, 2026 at 10:00 A.M. at
5803 Thunderbird Street, Lago Vista, Texas 78645 in the City Council Conference Room.
The City intends to award one or more contracts to firms determined to be the most qualified
and responsive based on experience, pricing, and ability to meet the City’s needs.
1.0 SUBMISSION OF PROPOSALS
Proposals shall be submitted through one the following options: by mail to City of Lago
Vista, P.O. Box 4727, Lago Vista, TX, 78645, City of Lago Vista 5803 Thunderbird St.
Lago Vista, TX 78645 or SEALED in person at City Hall, 5803 Thunderbird, Lago
Vista, TX, 78645. All materials shall be easily printed on standard 8.5 x11 paper.
1.1 Facsimile transmittals or offers communicated by telephone will not be accepted or
considered.
1.2 If the proposer desires not to submit a Proposal at this time, but wishes to
remain on the commodity notification list, please submit a "No Quote"
response (same time/location). The City of Lago Vista is always very conscious
and extremely appreciative of the time and effort expended to submit a
proposal. However, on "No Quote" responses please communicate any
qualification requirement(s) which may have influenced your decision to "No
Quote."
1.3 If a response is not received in the form of a "Request for Proposal" or "No Quote"
for three (3) consecutive proposals, Proposer shall be removed from said
notification list. However, if you choose to "No Quote" at this time but desire to
remain on the notification list for other commodities, please state the specific
product/service for which your agency wishes to be classified.
2.0 DELIVERY OF PROPOSALS
Submittals must be received no later than 1:00 p.m., April 30, 2026. The submitting
Proposer is responsible for the means of delivering the Proposal to the location listed in
paragraph 1 on time. Delays due to any instrumentality used to transmit the Proposals
including delay occasioned by the Proposer or faults in email delivery will be the
responsibility of the Proposer. Proposals must be completed and delivered in sufficient time
to avoid disqualification for lateness due to difficulties in delivery. The time and date
recorded on the envelope of the submittal is the official clock for determining whether
submittals are submitted timely. Proposals will not be opened until after the submittal
deadline. City Staff may confirm receipt of submissions upon request but will not open or
otherwise confirm completeness of submissions until after the passage of the submittal
deadline. Late Proposal documents and Unsealed Proposals will not be accepted under
any circumstances.
3.0 PROPRIETARY INFORMATION
3.1 If a Proposer does not desire proprietary information in the Proposal to be disclosed,
it is required to identify all proprietary information in the Proposal. This
identification will be done by individually marking each page with the words
"Proprietary Information" on which such proprietary information is found. If the
Proposer fails to identify proprietary information, it agrees that by submission of
its Proposal those sections shall be deemed non-proprietary and made available upon
public request.
3.2 Proposers are advised that the City, to the extent permitted by law, will protect the
confidentiality of their Proposal. Proposer shall consider the implications of the
Texas Public Information Act, particularly after the RFP process has ceased and the
Contract has been awarded. While there are provisions in the Texas Public
Information Act to protect proprietary information, where the Proposer can meet
certain evidentiary standards, please be advised that a determination on whether
those standards have been met will not be decided by the City of Lago Vista, but
by the Office of the Attorney General of the State of Texas. In the event a request
for public information is made, the City will notify the Proposer, who may then
request an opinion from the Attorney General pursuant to 552.305, Texas
Government Code. The City will not make a request to the Attorney General.
4.0 COMPLETION OF RESPONSES
4.1 Information presented in the Proposals will be used to evaluate the professional
proposals of the Proposer(s) and to determine the Proposer(s) which will be selected
to provide services to the City.
4.2 Responses shall be completed in accordance with the requirements of this RFP.
Statements made by a Proposer shall be without ambiguity, and with adequate
elaboration, where necessary, for clear understanding.
5.0 CLARIFICATIONS AND ISSUANCE OF ADDENDA
5.1 Any explanation, clarification, or interpretation desired by a Proposer regarding any
part of this RFP must be requested from the City of Lago Vista at least three (3)
days prior to the published submission deadline, as referenced in Section
2.0 of this RFP.
5.2 If the City, in its sole discretion, determines that a clarification is required, such
clarification shall be issued in writing. Interpretations, corrections, or changes to
the RFP made in any other manner other than writing are not binding upon the City,
and Proposers shall not rely upon such interpretations, corrections or changes. Oral
explanations or instructions given before the award of the Contract are not binding.
5.3 Requests for explanations or clarifications should be submitted via email to
Eric.DeLaCruz@lagovistatexas.gov. Emails must clearly identify the RFP Number
and Title.
5.4 Any interpretations, corrections or changes to this RFP will be made by addendum.
Sole issuing authority of addenda shall be vested in the City of Lago Vista.
Proposers shall acknowledge receipt of all addenda within the responses.
6.0 WITHDRAWAL OF PROPOSALS
A representative of the company may withdraw a Proposal at any time prior to the RFP
submission deadline, upon presentation of acceptable identification as a representative of
such company.
7.0 AWARD OF CONTRACT
7.1 It is understood that the City reserves the right to request additional information,
waive immaterial errors or omissions, to accept or reject any and all Proposals, or to
re-solicit for Proposals, as it shall deem to be in the best interests of the City of Lago
Vista. Receipt and consideration of any Proposals shall under no circumstances
obligate the City of Lago Vista to accept any Proposals. If an award of contract is
made, it shall be made to the proposer offering the most qualified, and responsive
proposal at the best value to the City. In determining the best value for the City, the
City may consider:
7.1.1 the proposal Fees;
7.1.2 the reputation of the proposer and of the proposer's services;
7.1.3 the quality of the proposer 's services;
7.1.4 the extent to which the services meet the municipality's needs;
7.1.5 the proposer 's past relationship with the municipality;
7.1.6 the impact on the ability of the municipality to comply with laws and rules
relating to contracting with historically underutilized businesses and
nonprofit organizations employing persons with disabilities;
7.1.7 the total long-term cost to the municipality to acquire the services; and
7.1.8 any relevant criteria specifically listed in the request for proposals.
7.1.9 For projects over $1.5MM the municipality will attempt to award project to lowest
responsible bidder.
7.2 The City reserves the right to award a single contract or multiple contracts by
section listed in the Scope of Work.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
...LOCAL LET MAINTENANCE CONTRACT, MARION CO, TREE REMOVAL Solicitation ID: 6502-12-001_0626 Due Date...
State Government of Texas
Bid Due: 6/17/2026
...LOCAL LET MAINTENANCE CONTRACT, HARRISON CO, TREE REMOVAL Solicitation ID: 6502-13-001_0626 Due...
State Government of Texas
Bid Due: 6/17/2026
...LOCAL LET MAINTENANCE CONTRACT, PANOLA CO, TREE REMOVAL Solicitation ID: 6502-11-001_0626 Due Date...
State Government of Texas
Bid Due: 6/17/2026
...LOCAL LET MAINTENANCE CONTRACT, ROBERTSON CO, TREE REMOVAL Solicitation ID: 6501-30-001_0626 Due...
State Government of Texas
Bid Due: 6/10/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.