Asphalt (FOB - Plant) (6 month), Asphalt (FOB - City of Gluckstadt) (6 month)

Location:	Mississippi
Posted:	Jan 22, 2026
Due:	Feb 24, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	56 - Construction and Building Materials
Solicitation No:	178-20260115124126 Gluckstadt
Publication URL:	To access bid details, please log in.

Procurement Details

Smart Number	178-20260115124126 Gluckstadt	Advertised Date	01/22/2026 12:00 AM
RFx #	3170034805	Submission Date	02/24/2026 10:00 AM
RFx Status	Open	Major Procurement Category	COMMODITIES
RFx Opening Date	N/A	Sub Procurement Category	SUPPLIES - NON-TECHNOLOGY
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	Notice is hereby given that the Mayor and Board of Aldermen of the City of Gluckstadt, Mississippi, will receive written and electronic sealed bids for the purchase of services, commodities, and/or supplies for Public Works and contracts for public constr

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
74501	RoadMaterAggregatePr
74502	RoadMaterAsphaltACAs
74511	RoadMaterAsphaltPerv

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments
CITY OF GLUCKSTADT TERM BIDS-ASPHALT 2nd HALF 2026.pdf

Attachment Preview

BID FORM

To: Mayor and Board of Aldermen

City of Gluckstadt, Public Works

107 Lone Wolf Drive

Gluckstadt, Mississippi 39110

From: _____________________________

(Name)

_____________________________

(Address)

_____________________________

(Email Address)

_____________________________

(Phone #)

In accordance with the published Bid Notice, the undersigned does hereby agree to furnish the

commodities, supplies, equipment, materials and/or services to the City of Gluckstadt, Mississippi,

for the prices as shown on the attached listing. Unless otherwise indicated, prices will be F.O.B.

Gluckstadt.

All prices submitted shall be good and valid from APRIL 1, 2026 THRU SEPTEMBER 30, 2026.

Acceptance by the Mayor and Board of Aldermen shall be sufficient to constitute a valid contract.

THIS, the_____ day of________________, 20____

_________________________________

(Bidder)

By:______________________________

_________________________________

(Title)

_________________________________

(Signature)

ADVERTISEMENT FOR BIDS

Notice is hereby given that the Mayor and Board of Aldermen of the City of Gluckstadt,

Mississippi, will receive written and electronic sealed bids for the purchase of services,

commodities, and/or supplies for Public Works and contracts for public construction as listed

below. Bids will be received until the hour of 10:00 am., Tuesday, February 24, 2026, in the

Conference Room of the City of Gluckstadt Public Works Building located at 107 Lone Wolf

Drive, Gluckstadt, MS, 39110.

Asphalt (FOB – Plant) (6 month)

Asphalt (FOB - City of Gluckstadt) (6 month)

Official bid documents can be downloaded and electric bids can be submitted at Central Bidding

www.centralauctionhouse.com. For any questions relating to the electronic bidding process and

to register, please call Central Bidding at 225-810-4814. All Bids that are mailed or hand delivered

must be sealed and clearly marked “Sealed Bid” with the item you are bidding listed on the

envelope. Please put only one bid form in each envelope. All bids shall be submitted in duplicate.

Bids will only be accepted on forms provided by the City or downloaded from

www.centralbidding.com and the prices quoted will be binding for the period from APRIL 1, 2026

THRU SEPTEMBER 30, 2026, unless otherwise indicated. Contracts for purchase will be

made from the lowest and/or best bids submitted, but the Mayor and Board of Aldermen reserve

the right to reject any and all bids, and accept or reject any part of a bid.

All bids properly submitted in accordance with this notice will be opened at 10:00 am,

February 24, 2026 in the Conference Room of the City of Gluckstadt City Hall located at 343

Distribution Drive, Gluckstadt, MS 39110.

Electronic Bidding: www.centralbidding.com

Hand Delivery: City of Gluckstadt, Attn: Amber Trotter, 107 Lone Wolf Drive, Gluckstadt, MS

39110

Mailing Address: City of Gluckstadt, Attn: Amber Trotter, 107 Lone Wolf Drive, Gluckstadt,

MS 39110

CITY OF GLUCKSTADT, MISSISSIPPI

BY: /s/Lindsay Kellum

Lindsay Kellum, City Clerk

Publish: January 22 and January 29, 2026

Furnish 2 proofs of publication/City of Gluckstadt

INSTRUCTIONS TO BIDDERS

PREPARATION OF PROPOSAL: Only proposals submitted on the appropriate letterhead or Bid

Proposal Form will be considered. Each proposal shall be legibly written, printed in ink or typed.

In the case of conflict, words shall govern over figures. Proposals shall also clearly indicate the

name or names of those person(s) or firm(s) submitting such proposal and the failure to sign a

proposal will disqualify same. The bid price shall include all parts, labor, materials and related

incidentals required to complete the work.

All proposals shall be submitted in DUPLICATE and shall be addressed to:

City of Gluckstadt

107 Lone Wolf Drive

Madison, MS 39110

Attn: AMBER TROTTER

The outside of the envelope shall be clearly identified as a SEALED BID and marked with the

item you are bidding along with the bidder's name and address. Bids for labor shall also include

Certificate of Responsibility Number which must be clearly listed on the outside of the packaged

sealed bid. Failure to do so will result in the bid being rejected.

REJECTION OF PROPOSAL: Proposals may be rejected in the case of any omission, alteration

of forms, additions, or conditions not called for, unauthorized alternate bids, incomplete bids,

erasures or irregularities of any kind.

ACCEPTANCE AND/OR REJECTION OF BIDS: Proposals will be compared on the basis of

Total Base Bid or line item bid, as is appropriate. The City will also consider such factors as

delivery time, parts availability, past performance of the bidder in doing business with the City,

current or pending litigation between the City and the Contractor or vendor, should the bidder have

held previous contracts with the City, and other relevant factors in determining which bid it deems

as lowest and best.

The City reserves the right to reject any and all bids and to waive minor irregularities and

technicalities which do not detract from the best interests of the City.

When necessary to ensure ready availability of services, supplies, or for public projects and the

timely completion of public projects, the Mayor and Board of Aldermen reserve the right to accept

no more than two alternate bids. However, no purchases will be made through alternate bidders

unless the lowest and best bidder, for reasons beyond his control, cannot deliver the commodities

or services contained in his bid in a timely manner. In that event, purchase of such commodities

or services may be made from one of the bidders whose bid was accepted as an alternate.

Bid Security: Each bid for labor must be accompanied by a certified check of the bidder or a bid

bond, prepared on the form of a bid bond duly executed by the bidder as principal and having as

surety thereon a surety company licensed by the State of Mississippi and signed by an agent

resident in Mississippi in the amount of Five Percent (5%) of the total bid for each labor category

for which a bid is offered.

Liquidated Damages for Failure to Enter into Contract (Labor Bids): The successful labor bidder,

upon his failure or refusal to execute and deliver the contract and bonds required ten (10) days

after he has received notice of the acceptance of his bid, shall forfeit to the Owner, as liquidated

damages, the security deposited with his bid. Any contractor submitting a proposal for these

services who fails to respond to the "Notice of Intent to Issue Work Order" and thus refuses to

accept a "Work Order" may be disqualified from any future consideration of work for the

remainder of the current bid term and the entire following term.

Qualifications of Bidder (Labor Bids): The City may make such investigations as it deems

necessary to determine the ability of the labor bidder to perform the work and the bidder shall

furnish to the City all such information and data for this purpose as the Owner may request. The

City reserves the right to reject the bid if the evidence submitted by or investigation of such bidder

fails to satisfy the City that such bidder is properly qualified to carry out the work contemplated

therein. Responsive bidders must have complied in a timely manner with all bidding criteria and

requirements set forth in these contract documents. Each bidder must have his principal,

permanent, full time business residence within a 50 mile radius of central Gluckstadt, Mississippi

and be capable of responding in a timely fashion to any project awarded, including emergency

repair work. Additionally, each Bidder shall have been engaged in the type of work for which a

bid is offered for a period of not less than 5 years.

AWARD OF BID: The City Board will award the bid based on the line item bid unless otherwise

specified, as is appropriate as soon as practicable after the tabulation of said bids and the other

necessary information submitted by the bidder can be evaluated, to the bidder whose proposal is

considered to be the lowest and best bid. In no case will an award be made until any and all

investigations are completed concerning the qualifications and compliance with these

specifications.

INTERPRETATION OF BID DOCUMENTS: Any prospective bidder who is in doubt as to the

true meaning and intent of any part of these specifications may submit to the Public Works Director

a written request for interpretation thereof. A formal interpretation will be given by addendum to

all known prospective bidders. No oral interpretation made to any bidder shall be considered an

effective modification of any of the provisions of these specifications.

BIDDERS CERTIFICATION: The bidder shall certify that the proposed bid meets these

specifications in their entirety or shall list any deviations thereto. Deviations may be cause for

disqualification of bids should it be in the City's best interest to do so.

GENERAL INFORMATION: Bidders shall inform themselves and comply with all pertinent City

regulations and ordinances, state and federal laws, licenses and tax liability which may in any

manner affect their bids and their fulfillment of the contract. Prices quoted shall not increase

during the contract period, unless otherwise noted, and any price decrease shall be credited to the

City. Price quoted shall include all delivery and shipping costs for receipt of materials and/or

services at the delivery point or as noted on the bid form. Bid prices to be effective from APRIL

1, 2026 THRU SEPTEMBER 30, 2026.

The quantities specified are not necessarily actual quantities proposed for immediate purchase but

are simply estimated quantities based upon prior annual purchases by the City. Unit Prices are

requested for all items listed even though a zero (0) quantity may show that there have been no

recent purchases.

Bid prices shall, unless otherwise noted, include delivery to the City of Gluckstadt. Materials

picked up by the City of Gluckstadt at the supplier’s place of business may be discounted. The

percentage discounts offered to the City for materials picked up at the supplier’s place of business

should be noted in the space provided at the bottom of the bid form.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Asphalt (FOB - Plant) (6 month), Asphalt (FOB - City of Gluckstadt) (6 month)

Attachment Preview

See also