GREC Gasoline Tank Replacement (Removal, Purchase, and Installation) - Turnkey

GRAND RIVER DAM AUTHORITY RFQ# 4171
Solicitation Cover Page
1. Solicitation #: 4171
2. Solicitation Issue Date: October 23, 2026
3. Brief Description of Requirement:
The Grand River Dam Authority is seeking responses for GREC Gasoline Tank Replacement (Removal,
Purchase, and Installation) TURNKEY
4. Response Due Date: October 30, 2026 Time: 2:00pm CDT
5. Contracting Officer:
Name: Sarah Briley
Phone: (918)824-7542
Email: sarah.briley@grda.com
Grand River Dam Authority is an agency of the State of Oklahoma.
GRDA Engineering & Technology Center * 9933 E 16th Street * Tulsa, Oklahoma 74128 *918-256-5545

GRAND RIVER DAM AUTHORITY RFQ# 4171
This is a standard bid. Please scan and email your quote to sarah.briley@grda.com. The bid opening date for
this RFQ is Friday, October 30, 2026 at 2:00pm Central Time. Questions can be submitted until Wednesday,
October 28, 2026 at 2:00pm Central Time.
A completed non-collusion certificate is required and must be submitted with your bid.
This form must be signed by an authorized representative of your company in the space provided in the
lower right-hand corner of this form.
MINIMUM SAFETY REQUIREMENTS
The Grand River Dam Authority (GRDA) will consider the safety records of potential contractors prior to
awarding bids on contracts. Any bid submitted must include the following documents:
The Bidder shall include the past five (5) years' Occupational Safety and Health Administration (OSHA) 300
and OSHA 300A logs
The Bidder shall include the past five (5) years' National Council on Compensation Insurance (NCCI) worker's
compensation experience rating sheets
GRDA requires that Bidders answer the following questions and submit supporting documentation upon
request:
1. Does the Bidder have a written safety program? Yes No
2. Does the Bidder conduct regular site safety inspections? Yes No
3. Does the Bidder have an active safety training program? Yes No
If any subcontractors are used, Contractor must obtain advanced GRDA approval in writing. Prior to such
approval, all subcontractors may be required to submit the documents defined in the Minimum Safety
Requirements section of this document.
The award to the successful bidder will be based on the best value bid received that meets the specifications
listed below and the requirements herein. This includes, but is not limited to, the following in no order of
precedence: price, delivery, adherence to specifications and ability to meet the needs of the project.
Preference may be given to vendors that accept EPay as method of payment if analysis estimates that such
appears to result in a lower cost to GRDA. Additional payment terms may also be taken into consideration
in the analysis process.
GRDA will take into consideration past performance and ability to meet delivery deadlines in the evaluation.
Grand River Dam Authority is an agency of the State of Oklahoma.
GRDA Engineering & Technology Center * 9933 E 16th Street * Tulsa, Oklahoma 74128 *918-256-5545

GRAND RIVER DAM AUTHORITY RFQ# 4171
****** Read the General Bidding Instructions attached to this RFQ for further instructions. ******
Grand River Dam Authority is an agency of the State of Oklahoma.
GRDA Engineering & Technology Center * 9933 E 16th Street * Tulsa, Oklahoma 74128 *918-256-5545

ADMINISTRATION
PO Box 669
Chouteau, OK 74337
918-256-5545
GRDA payment options are EPay (Preferred Payment Method) or ACH. Only one
form is required to be completed and returned.
GRDA Visa Payment (EPay Program)
Preference may be given to vendors that accept EPay as method of payment if
analysis estimates that such appears to result in a lower cost to GRDA. Additional
payment terms may also be taken into consideration in the analysis process.
NOTE: This is not a credit card payment at time of sale (POS transaction). It is an
electronic VISA payment after an invoice has been submitted and processed for
payment. Payment terms on VISA payments are in accordance with those agreed upon
on the solicitation and the resulting PO/Contract.
When a vendor elects to accept payment by EPay, the vendor will be assigned a 16-digit
ghost account number (no physical plastic) which remains at a zero credit limit until an
invoice is received from the vendor and processed by GRDA Accounts Payable. Once
an invoice from a vendor has been processed for payment the vendor will receive a
secure remittance advice via email providing the invoice information and full card
account information authorizing the vendor to run the card and post the transaction at
which time the account credit limit will return to zero until the next payment.
To learn more about the benefits of the Visa payment program, and to obtain answers to
FAQ, click or copy and paste the following URL into your browser:
www.bankofamerica.com/epayablesvendors.
Will accept payment by Visa: Yes ____ No ____ (check one)
Visa acceptance signature: _________________________
Designated Accounts Receivable Contact for Visa remittance advices:
Name: __________________________
Phone: __________________________
Email: __________________________
If a vendor elects to not accept EPay as the payment method, additional terms which
provide discounts for earlier payment may be evaluated when making an award. Any
such additional terms shall be for discounts for payment to be made no less than ten (10)
days and may increase in five (5) day increments up to thirty (30) days. Discounts offered
must be in half or whole percent increments. The date from which the discount time is
calculated shall be the date of a valid invoice. An invoice is considered valid if it is sent to
the proper recipient, the invoiced goods or services have been received, and the invoice
includes sufficient detail as identified in the solicitation.

ADMINISTRATION
PO Box 669
Chouteau, OK 74337
918-256-5545
GRDA Request for ACH Transaction and Authorization Form
This form does not need to be filled out if you accept EPay as the form of payment.
If this form has already been provided to GRDA and you are currently being paid
by ACH you do not have to fill the form out again.
This form has previously been provided to GRDA. YES:______
Thank you for providing the following information as GRDA moves toward a more
efficient method of ACH as the payment method to our vendors. Please add the ACH
routing and account number to future invoices if possible.
Vendor Information
Name:_______________________________
Address: _____________________________
City:_______________ State:____________ Zip Code:___________
Email: _______________________________
Phone:_______________________________
Send EFT Email Remittance Advice Yes No
If yes, please include email address: ________________________________________
ACH Delivery:
Bank Routing Number: ___________________________
Account Number:________________________________
Bank Name: ____________________________________
Bank Address: ___________________________________
City:_______________ State:____________ Zip Code:___________
Beneficiary Name: ________________________________
Vendor verification signature: __________________________________
Thank you for your business!
Sincerely,
Accounts Payable Department
Accounts.payable@grda.com

Fuel Tank Removal and Replacement Proposal
This proposal includes the removal of QTY 1 existing Convault fuel tank and the
installation of QTY 1 new 6,000-gallon UL 2085 Fireguard fuel tank.
Scope of Work
Existing Tank Removal
The removal scope will include:
* Oklahoma Corporation Commission (OCC) scheduling and coordination.
* Crane rental for removal of the existing tank.
* Environmental consultant and required documentation for tank closure and closure
report.
* Inerting of the existing tank, including required inerting materials.
* Removal of miscellaneous piping and associated materials as required.
* Removal of bollards on the building side and at one end of the existing tank to
provide sufficient access for removal and installation of the new tank.
* Labor required to disconnect, remove, and prepare the existing tank for relocation.
* Truck and trailer to transport the removed tank to another location on the
customer's yard.
New Tank Installation
Installation of the new tank will include:
* QTY 1 - 6,000-gallon UL 2085 Fireguard fuel tank.
* Sale and shipping of the new tank.
* Crane rental for placement and setting of the new tank.
* Installation of required barriers around the new tank in the areas where bollards
were removed.
* Installation and reconnection of ancillary equipment removed from the existing
tank.
* Miscellaneous piping materials required for the installation.
* Labor for tank setting, equipment installation, piping, and startup.

* OCC compliance testing, registration, and startup coordination.
Materials and Equipment Included
* 6,000-gallon UL 2085 Fireguard fuel tank.
* Crane rental for existing tank removal.
* Removal consultant and tank inerting materials.
* Miscellaneous piping materials.
* Labor.
* Truck and trailer for on-site tank relocation.
* Crane rental for new tank setting.
* Bollard removal.
* Jersey barriers to replace removed bollards and provide protection around the new
tank.
All work will be coordinated to minimize disruption to the facility and will be performed in
accordance with applicable OCC requirements and manufacturer installation
requirements.

REQUEST FOR QUOTE # PCRFQC-004171
RFQ # PCRFQC-004171 Q&A Deadline: 10/28/2026 2:00 PM
Closing Date and Time: 10/30/2026 2:00 PM
VENDOR INFO:
REPLY TO:
VENDOR #: Sarah Briley
NAME: 8624 Hwy 412B
CONTACT: Chouteau, OK 74337
ADDRESS: USA
EMAIL:
PHONE:
PHONE: (918)824-7542
FAX:
FAX: () -
EMAIL: Sarah.Briley@grda.com
NOTES:
This RFQ is for a Standard Bid Process. ALL Forms within RFQ Packet MUST be completed, signed and returned in order for bid to be considered.
Bids will NOT be accepted after RFQ close date and time.
OSHA and Safety Records are requested and MUST be submitted for bid to be considered (even if you've completed a service for GRDA in the
past, they are required to be submitted again).
Please refer to the included Scope of Work and Tank Drawing for full instructions and requirements of this project.
LINE ITEM NUMBER DESCRIPTION COMMODITY CODE QUANTITY UNIT UNIT PRICE LINE COST LEAD TIME
Removal of Qty 1 Convault 1.00 Ea
Fuel Tank
Qty 1 - New 6,000 gallon UL
2085 Fireguard Fuel Tank
Installation of Qty 1 New
6,000-gallon UL 2085
Fireguard Fuel Tank
-Oklahoma Corporation (OCC)
scheduling and coordination
-Crane Rental for removal of
existing tank and setting of
new tank
-Environmental Consultant for
tank removal and new tank
installation
-Removal Consultant
-Inerting for existing and new
tank
-Labor for disconnect, remove,
and preparation of existing
tank for relocation; Labor for
new tank setting, equipment
installation, piping and startup
-Bollard Removal
Turnkey Service
Please refer to Scope of Work
and Drawing for Full and
detailed instructions
Site : Grec
NOTE: All prices must be quoted DDP: Destination. All freight
charges to delivery point must be included in the unit price
quoted for each line item. All packaging, handling, delivery and
any other surcharges must also be included in the price quoted
for each line item.

SHIP TO: PAYMENT TERMS:
GREC Warehouse QUOTE EXPIRATION DATE:
8142 Hwy 412B QUOTATION NUMBER:
Chouteau, OK 74337 QUOTED BY (please print):
USA
COMPANY NAME:
SIGNATURE:
DATE OF QUOTE:
THIS IS NOT AN ORDER. We would be pleased to receive your quotation for furnishing the above. This form must be completed in full
(including signature) and returned by the due date indicated. You may attach additional pages if necessary. If attached, the Non-
Collusion form must be completed and returned with your quotation. All articles purchased hereunder shall be in accordance with the
Bidding Procedures and General Terms & Conditions contained on the attached sheets.