RFP 2025-001 DEVELOPMENT OF THE OLD MEMORIAL HOSPITAL LOT- REVISED (PDF)

Location:	Texas
Posted:	Mar 26, 2025
Due:	Apr 21, 2025
Agency:	City of Palestine
Type of Government:	State & Local
Category:	65 - Medical, Dental, and Veterinary Equipment and Supplies
Publication URL:	To access bid details, please log in.

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This notice is published in the Palestine Herald Press on Saturday, February 15, 2025, and Saturday,

February 22, 2025.

CITY OF PALESTINE REQUEST FOR PROPOSALS (RFP)

RFP 2025-001 – SALE AND DEVELOPMENT OF THE OLD MEMORIAL HOSPITAL LOT-

REVISED

Sealed Proposal Bids Due Date: Monday, April 21, 2025, at 1:00 p.m.

I. PURPOSE

The City of Palestine (City) is soliciting Request for Proposals (RFP) for the Sale and Development of

the Old Memorial Hospital Lot.

Sealed proposals are due in the City Secretary’s Office by Monday, April 21, 2025, at 1:00 p.m.

Sealed proposals will be opened on Monday, April 21, 2025, at 1:30 p.m. in the City Hall Conference

Room. To be considered, the sealed proposal must address each of the services required.

II. SERVICES REQUIRED

This is a request for proposal for the City of Palestine for the sale of a parcel of land containing

3.1503 acres, more or less, situated in the Reagan & Word Addition, Block 10, and being further

identified as the Old Memorial Hospital Lot.

1. Property Description:

a. Location: 900 Sycamore, Palestine, Anderson County, Texas.

b. Zoning/Current Land Use: Vacant property adjacent to the Southside Historic District and

located in the Mixed Use Neighborhood Zoning District.

c. Additional Information: Palestine Utilities Map attached.

2. Restrictions and/or Requirements: The Buyer must ensure that any development or use of the

Property complies with applicable local zoning laws and land use regulations.

3. Development Requirements:

a. The Buyer must submit a plat for approval by the City of Palestine subdividing the parcel into

no more than eight (8) residential lots.

b. The property shall only be used for single-family residential dwellings that are complimentary

in architectural style to homes found in the Southside Historic District, including but not limited

to Victorian and Craftsman homes, typically constructed between 1880 and 1940, to ensure

consistency with the neighborhood’s historical character. Any use inconsistent with these

restrictions will be prohibited.

4. Land Use Restriction: The property shall not be used for commercial purposes. Any use

inconsistent with these restrictions will be prohibited.

5. Contractor Registration and Permitting: The contractor shall be registered with the City of

Palestine and obtain any permits necessary to complete this project.

6. Proposal Submission Requirements:

a. The total price offered for the Property, including any contingencies or conditions.

b. Proof of financial ability to purchase the Property, including any financing arrangements or

letter of credit from a financial institution.

c. A proposed timeline for closing on the Property and any proposed developments.

d. A signed statement acknowledging the Buyer’s understanding and acceptance of the

restrictions and requirements described in this RFP.

e. Any other relevant documents or information that the City may deem necessary to evaluate the

proposal.

III. MARKET CONDITIONS

The City is aware of the extreme market fluctuations occurring for these services, so we strive to arrive at

a bid format that satisfies state bid law and protects vendors against future price increases. We will ask your

company to establish a baseline price for the services and products listed to protect the vendor and the City.

Prices can be negotiated after bids are opened based on increases and/or decreases in the same amount as

the market changes. However, the winning vendor(s) will be asked to provide documentation proving a

price change has occurred. If prices decrease over the term of this agreement, the winning vendor(s) will

be expected to pass along these decreases in pricing. The City will assume that your company agrees to this

market protection by submitting a bid under this format. If you have a different method of price protection,

please include your information in your response.

IV. GENERAL INFORMATION

The City of Palestine is a home rule city located in Anderson County with a population of approximately

18,544 per the 2020 U.S. Census estimate. The City operates under a Council-Manager form of government

with a mayor, six (6) council members, and a city manager. The council members are elected from single-

member districts, with the mayor elected as large. The city manager is the chief executive officer of the

city. It is the city manager’s duty to execute and implement policies established by the City Council.

V. SUBMISSION OF RESPONSE

Deliver: Proposals must be sealed and may be mailed or hand-delivered. Sealed Proposals for RFP

2025-001 – SALE AND DEVELOPMENT OF THE OLD MEMORIAL HOSPITAL LOT -

REVISED are due on Monday, April 21, 2025, at 1:00 p.m. in the City Secretary’s Office.

Proposal packets are required to include three (3) copies.

The vendor/contractor(s) will provide a certificate of liability insurance with the bid proposal. Also, include

any breakdown of vendor requirements to comply with City of Palestine specifications and/or applicable

stipulations for this bid proposal.

Please include the following on the sealed bid envelope:

“RFP 2025-001 – SALE AND DEVELOPMENT OF THE OLD MEMORIAL HOSPITAL LOT-

REVISED– TO BE OPENED: 04/21/2025 AT 1:30 p.m.”

Proposals received after 1:00 p.m. on April 21, 2025, will be returned unopened. The city reserves

the right to reject any proposals, request additional information concerning any proposals for

clarification, and waive any irregularities and informalities in the submittal and evaluation process. This

RFP does not obligate the city to pay any cost incurred by respondents in the preparation of the

proposals. Furthermore, this RFP does not obligate the city to accept or contract for any implied services.

Mailing Address and Hand Delivery Address:

City of Palestine

Attn: April Jackson, City Secretary

504 North Queen Street

Palestine, TX 75801

Your qualifications shall be governed by the following schedule:

Wednesday, April 16, 2025, at 3:00 p.m., Central Standard Time (CST)

Deadline for inquiries, questions, or requests for information regarding this request for proposal. All

questions must be submitted in writing by E-mail: plantech@palestine-tx.org.

Monday, April 21, 2025, at 1:00 p.m., Central Standard Time (CST)

Sealed bid proposals are due in the City Secretary’s Office. The date and time received shall be noted on

the envelope or box and initialed. Proposals cannot be altered or amended after

the submission deadline. Any interlineations, alterations, or erasures made before bid opening must be

initialed by the signor of the proposal, guaranteeing authenticity. Bids Proposals received after the

published deadline shall remain unopened and be returned to the vendor/contractor(s).

Monday, April 21, 2025, at 1:30 p.m., Central Standard Time (CST)

Sealed bids will be opened and publicly read in the City Hall Conference Room at 504 N. Queen Street,

Palestine, Texas. Bids that are received, which are unmarked, shall be opened for identification purposes

only and resealed. The envelope or box shall be marked accordingly.

Communications: All communications regarding the submission of your qualification proposal are to be

in writing directly to the E-mail address: plantech@palestine-tx.org

VI. QUALIFICATION PROPOSAL INFORMATION

Statement of Qualifications:

Each Statement of Qualifications (SOQ) must address and include, but does not need to be limited to, the

following information:

Qualifications of Experience

1. List the name and all addresses of the location(s) of your company. Which company location will

be used to provide services for the development of the Old Memorial Hospital Lot.

2. List all individuals and contact information for those who will be providing services for this RFP.

3. List your history (if any) in providing services to the City of Palestine.

4. Describe your involvement with municipalities or other governmental agencies where you have

completed residential developments.

5. List of all residential developments currently under construction or completed within the past five

(5) years.

6. List any contact information for current/former references for the past five (5) years.

VII. EVALUATION PROCESS

The City reserves the right to request additional information concerning proposals for clarification and

waive any irregularities and informalities in the submittal and evaluation process. After proposals are

opened and publicly read, the proposals will be tabulated for comparison based on the bid prices and

quantities (lowest responsible vendor/contractor) or by the best value.

The following items will be considered when an award is based on best value:

• the extent to which the goods or services meet the municipality's needs

• the bidder's past relationship with the municipality

• the total long-term cost to the municipality to acquire the bidder's services

The RFP will be awarded using the following criteria:

• pricing for services provided

• ability to deliver services to complete the project in a timely manner

• the extent to which the services meet the City's needs references

• previous relationship with the City of Palestine

VIII. BID AWARD AND PRICING

The bids shall remain on file, open for inspection, for at least forty-eight (48) hours before the contract may

be awarded. After your response to this RFP is submitted, the City will negotiate a final price, which

the City Council will approve on April 28, 2025. Before City Council approval, if any market

changes occur, the responding vendor must notify the Purchasing Department immediately. Once

this Council approval occurs, pricing will be subject to the Market Conditions terms listed previously for

price increases and decreases. After the bid is awarded and the vendor awarded a contract wishes to

approve adjusted pricing to the agreement due to changes in the market, they must do so through

certified mail or via e-mail to the Development Services Department at plantech@palestine-tx.org.

Documentation verifying the reason for the price increase must be sent as part of the request. Upon

review of adjusted proposals, the City of Palestine may elect to dissolve the existing contract upon the

expiration date or accept the price adjustment(s).

The Development Services supervisor shall be responsible for preparing a tabulation sheet for all bids

received, which will be made available to the public upon request. The tabulation sheets will be forwarded

to the City Council to make the final decision on an award.

Point of Contact

In the event clarification or additional information is needed, contact:

City of Palestine

Susan Davis

Development Services Supervisor

504 N. Queen St.

Palestine, Texas 75801

Telephone: (903) 731-8419

E-Mail: plantech@palestine-tx.org

Notice

Any notice provided by this RFP or required by law is to be given by the City of Palestine. Any

interpretations, corrections, or changes to this Request of Qualifications will be made by addenda. The sole

issuing authority of addenda shall be the City of Palestine City Secretary. The addenda will be mailed to all

who have received a copy of this request for proposal.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP 2025-001 DEVELOPMENT OF THE OLD MEMORIAL HOSPITAL LOT- REVISED (PDF)

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