Undergraduate Enrollment Strategy and Operations Discovery RFP-SP-593-11-05-2026

Solicitation Number RFP-SP-593-11-05-2026
Date Issued 10/02/2026
Request for Proposal
Procurement Officer Scott Pilgrim
Phone (864) 388-8698
E-Mail Address spilgrim@lander.edu
DESCRIPTION: Undergraduate Enrollment Strategy and Operations Discovery
SUBMIT OFFER BY (Opening Date/Time): 11/05/2026 3:00 pm EST (See "Deadline For Submission Of Offer" provision)
QUESTIONS MUST BE RECEIVED BY: 10/19/2026 12:00 Noon (See "Questions From Offerors" provision)
NUMBER OF COPIES TO BE SUBMITTED: One (1) Technical marked "Original", three (3) Technical copies, one (1) Electronic
Technical, one (1) Fee/Cost Proposal, one (1) redacted copy of both Technical & Fee/Cost proposal (unless redaction is not necessary).
Initial here_____ if a redacted copy is NOT necessary.
See Section II. A "DISCLOSURE OF YOUR BID / PROPOSAL and SUBMITTING CONFIDENTIAL DATA, Section II. B "Electronic Copies- Required Media and
Format" (See "Submitting Your Offer" provision)
Offers must be submitted in a sealed package. Solicitation Number & Opening Date must appear on package exterior.
(See "Submitting Your Offer" provision)
SUBMIT YOUR SEALED OFFER TO EITHER OF THE FOLLOWING ADDRESSES:
MAILING ADDRESS: PHYSICAL ADDRESS:
Lander University 204 W Henrietta Ave
Procurement Services CPO 6023 Building FO 2, Room 212
Greenwood, S.C. 29649 Greenwood, S.C. 29649
CONFERENCE TYPE: N/A LOCATION: N/A
DATE & TIME: N/A
As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site
Visit" provisions
AWARD & Award will be posted at the Physical Address stated above on 11/16/2026. The award, this solicitation, and any amendments
AMENDMENTS will be posted at the following web address: http://www.lander.edu/solicitations
You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation.
You agree to hold Your Offer open for a minimum of one hundred eighty (180) calendar days after the Opening Date. (See "Signing Your
Offer" provision.)
NAME OF OFFEROR Any award issued will be issued to, and the contract will be formed with, the
entity identified as the Offeror. The entity named as the offeror must be a single
and distinct legal entity. Do not use the name of a branch office or a division of
a larger entity if the branch or division is not a separate legal entity, i.e., a
(full legal name of business submitting the offer) separate corporation, partnership, sole proprietorship, etc.
AUTHORIZED SIGNATURE DATE SIGNED
(Person must be authorized to submit binding offer to contract on behalf of Offeror.)
TITLE STATE VENDOR NO.
(business title of person signing above) (Register to Obtain S.C. Vendor No. at www.procurement.sc.gov )
PRINTED NAME STATE OF INCORPORATION
(printed name of person signing above) (If you are a corporation, identify the state of incorporation.)
OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)
___ Sole Proprietorship ___ Partnership ___ Other____________________________
___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) __ Government entity (federal, state, or local)
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PAYMENT ADDRESS (Address to which payments will be sent.) (See ORDER ADDRESS (Address to which purchase orders will be sent) (See
"Payment" clause) "Purchase Orders and "Contract Documents" clauses)
____Payment Address same as Home Office Address ____Order Address same as Home Office Address
____Payment Address same as Notice Address (check only one) ____Order Address same as Notice Address (check only one)
ACKNOWLEDGMENT OF AMENDMENTS
Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)
Amendment No. Amendment Amendment No. Amendment Issue Date Amendment Amendment Amendment No. Amendment Issue Date
Issue Date No. Issue Date
DISCOUNT FOR 10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)
PROMPT PAYMENT
(See "Discount for Prompt
Payment" clause)
PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): DO NOT APPLY PER SC CONSOLIDATED PROCUREMENT
CODE [11-35-1524(E)(5)]
(Return Page Two with your Offer)
2

Solicitation Outline
I. Scope of Solicitation
II. Instructions to Offerors
A. General Instructions
B. Special Instructions
III. Scope of Work / Specifications
IV. Information for Offerors to Submit
V. Qualifications
VI. Award Criteria
VII. Terms and Conditions
A. General
B. Special
VIII. Bidding Schedule / Cost Proposal
IX. Attachments to Solicitation
I. SCOPE OF SOLICITATION
ACQUIRE SERVICES (JAN 2006)
The purpose of this solicitation is to acquire services complying with the enclosed description and/or
specifications and conditions. [01-1010-1]
Lander University seeks proposals from qualified firms to provide undergraduate enrollment
management consulting, student recruitment and engagement strategy, CRM optimization, staff
development, and technology-enabled enrollment support services for on-campus undergraduate
student recruitment and enrollment.
The selected contractor shall provide strategic consulting, training, implementation support,
communication planning, data analysis, CRM optimization, and technology services designed to
improve recruitment effectiveness, student engagement, application conversion, yield management,
and enrollment outcomes.
All services shall integrate with the Institution's existing enrollment processes and systems and
support continuous improvement throughout the student recruitment and enrollment life cycle.
II. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS
DEFINITIONS, CAPITALIZATION, AND HEADINGS (MAY 2024) CLAUSE HEADINGS USED IN
THIS SOLICITATION ARE FOR CONVENIENCE ONLY AND WILL NOT BE USED TO CONSTRUE
MEANING OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING DEFINITIONS APPLY TO
ALL PARTS OF THE SOLICITATION, UNLESS EXPRESSLY PROVIDED OTHERWISE.
AMENDMENT means a document issued to supplement the original solicitation document.
AUTHORITY means the State Fiscal Accountability Authority or its successor in interest.
BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock
company, joint venture, or any other legal entity. [11-35-310(3)]
CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery,
period of performance, price, quantity, or other provisions of any contract accomplished by mutual
agreement of the parties to the contract. [11-35-310(5)]
CONTRACT See clause entitled Contract Documents & Order of Precedence.
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CONTRACT MODIFICATION means a written order signed by the procurement officer, directing
the contractor to make changes which the clause of the contract titled "Changes," if included herein,
authorizes the Procurement Officer to order without the consent of the contractor. [11- 35-310(9)]
CONTRACTOR means the Offeror receiving an award as a result of this solicitation.
COVER PAGE means the top page of the original solicitation on which the solicitation is identified
by number. Offerors are cautioned that Amendments may modify information provided on the
Cover Page.
OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and
Proposal are used interchangeably with the term Offer.
OFFEROR means the single legal entity submitting the offer. The term Bidder is used
interchangeably with the term Offeror. See bidding provisions entitled Signing Your Offer and
Bid/Proposal As Offer To Contract.
PAGE TWO means the second page of the original solicitation, which is labeled Page Two.
PROCUREMENT OFFICER means the person, or his successor, identified as such on either the
Cover Page, an amendment, or an award notice.
YOU and YOUR means Offeror.
SOLICITATION means this document, including all its parts, attachments, and any Amendments.
STATE means the Using Governmental Unit(s) identified on the Cover Page.
SUBCONTRACTOR means any person you contract with to perform or provide any part of the work.
US or WE means the using governmental unit.
USING GOVERNMENTAL UNIT means the unit(s) of government identified as such on the Cover
Page. If the Cover Page identifies the Using Governmental Unit as "Statewide Contract," either
optional or mandatory, the phrase "Using Governmental Unit" means any South Carolina Public
Procurement Unit [11-35-4610(5)] that has submitted a Purchase Order to you pursuant to the
contract resulting from this solicitation. Reference the clauses titled "Purchase Orders" and
"Statewide Contract."
WORK means all labor, materials, equipment, services, or property of any type, provided or to be
provided by the Contractor to fulfill the Contractor's obligations under the Contract.
[02-2A003-4]
AMENDMENTS TO SOLICITATION (MODIFIED)
(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors
should monitor the following web site for the issuance of amendments:
http://www.lander.edu/solicitations (b) Offerors shall acknowledge receipt of any amendment to this
solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number
and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid
that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended,
then all terms and conditions which are not modified remain unchanged.
AUTHORIZED AGENT (FEB 2015)
All authority regarding this procurement is vested solely with the responsible Procurement Officer.
Unless specifically delegated in writing, the Procurement Officer is the only government official
authorized to bind the government with regard to this procurement or the resulting contract.
[02-2A007-1]
AWARD NOTIFICATION (MAR 2024)
Notice regarding any award, cancellation of award, or extension of award will be posted at the
location and on the date specified on the Cover Page or, if applicable, the most recent notice of
extension of award. Should the contract resulting from this Solicitation have a total or potential value
4

more than one hundred thousand dollars, such notice will be sent electronically to all Offerors
responding to the Solicitation.
Unless a written notice of intent to protest is timely filed pursuant to Section 11-35-4210(1)(b) or the
award is otherwise suspended or canceled, the award will be effective on the calendar day (including
weekends and holidays) immediately following the seventh business
day after such notice is given. [02-2A010-3]
BID / PROPOSAL AS OFFER TO CONTRACT (JAN 2004)
By submitting Your Bid or Proposal, You are offering to enter into a contract with the Using
Governmental Unit(s). Without further action by either party, a binding contract shall result upon final
award. Any award issued will be issued to, and the contract will be formed with, the entity identified as
the Offeror on the Cover Page. An Offer may be submitted by only one legal entity; "joint bids" are not
allowed. [02-2A015-1]
BID ACCEPTANCE PERIOD (JAN 2004)
In order to withdraw Your Offer after the minimum period specified on the Cover Page, You must
notify the Procurement Officer in writing. [02-2A020-1]
BID IN ENGLISH & DOLLARS (JAN 2004)
Offers submitted in response to this solicitation shall be in the English language and in US dollars,
unless otherwise permitted by the Solicitation. [02-2A025-1]
CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (May 2008)
GIVING FALSE, MISLEADING, OR INCOMPLETE INFORMATION ON THIS CERTIFICATION MAY
RENDER YOU SUBJECT TO PROSECUTION UNDER SECTION 16-9-10 OF THE SOUTH
CAROLINA CODE OF LAWS AND OTHER APPLICABLE LAWS.
(a) By submitting an offer, the offeror certifies that-
(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting
competition, any consultation, communication, or agreement with any other offeror or competitor
relating to-
(i) Those prices;
(ii) The intention to submit an offer; or
(iii) The methods or factors used to calculate the prices offered.
(2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or
indirectly, to any other offeror or competitor before bid opening (in the case of a sealed bid
solicitation) or contract award (in the case of a negotiated solicitation) unless otherwise required by
law; and
(3) No attempt has been made or will be made by the offeror to induce any other concern to submit or
not to submit an offer for the purpose of restricting competition.
(b) Each signature on the offer is considered to be a certification by the signatory that the signatory-
(1) Is the person in the offeror's organization responsible for determining the prices being offered in
this bid or proposal, and that the signatory has not participated and will not participate in any action
contrary to paragraphs (a)(1) through (a)(3) of this certification; or
(2)(i) Has been authorized, in writing, to act as agent for the offeror's principals in certifying that those
principals have not participated, and will not participate in any action contrary to paragraphs (a)(1)
through (a)(3) of this certification [As used in this subdivision (b)(2)(i), the term "principals" means the
person(s) in the offeror's organization responsible for determining the prices offered in this bid or
proposal];
5

(ii) As an authorized agent, does certify that the principals referenced in subdivision (b)(2)(i) of this
certification have not participated, and will not participate, in any action contrary to paragraphs (a)(1)
through (a)(3) of this certification; and
(iii) As an agent, has not personally participated, and will not participate, in any action contrary to
paragraphs (a)(1) through (a)(3) of this certification.
(c) If the offeror deletes or modifies paragraph (a)(2) of this certification, the offeror must furnish with
its offer a signed statement setting forth in detail the circumstances of the disclosure. [02-2A032-1]
CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS (JAN
2004)
(a) (1) By submitting an Offer, Offeror certifies, to the best of its knowledge and belief, that-(i) Offeror
and/or any of its Principals-(A) Are not presently debarred, suspended, proposed for debarment, or
declared ineligible for the award of contracts by any state or federal agency;(B) Have not, within a
three-year period preceding this offer, been convicted of or had a civil judgment rendered against
them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain,
or performing a public(Federal, state, or local) contract or subcontract; violation of Federal or state
antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, tax evasion, or receiving
stolen property; and(C) Are not presently indicted for, or otherwise criminally or civilly charged by a
governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of
this provision.(ii) Offeror has not, within a three-year period preceding this offer, had one or more
contracts terminated for default by any public (Federal, state, or local) entity.(2) "Principals," for the
purposes of this certification, means officers; directors; owners; partners; and, persons having
primary management or supervisory responsibilities within a business entity (e.g., general manager;
plant manager; head of a subsidiary, division, or business segment, and similar positions).(b) Offeror
shall provide immediate written notice to the Procurement Officer if, at any time prior to contract
award, Offeror learns that its certification was erroneous when submitted or has become erroneous
by reason of changed circumstances.(c) If Offeror is unable to certify the representations stated in
paragraphs (a)(1), Offeror must submit a written explanation regarding its inability to make the
certification. The certification will be considered in connection with a review of the Offeror's
responsibility. Failure of the Offeror to furnish additional information as requested by the Procurement
Officer may render the Offeror non responsible.(d) Nothing contained in the foregoing shall be
construed to require establishment of a system of records in order to render, in good faith, the
certification required by paragraph (a) of this provision. The knowledge and information of an Offeror
is not required to exceed that which is normally possessed by a prudent person in the ordinary course
of business dealings.(e) The certification in paragraph (a) of this provision is a material representation
of fact upon which reliance was placed when making award. If it is later determined that the Offeror
knowingly or in bad faith rendered an erroneous certification, in addition to other remedies available
to the State, the Procurement Officer may terminate the contract resulting from this solicitation for
default.[02-2A035-1
CODE OF LAWS AVAILABLE (JAN 2006)
The South Carolina Code of Laws, including the Consolidated Procurement Code, is available
at:http://www.scstatehouse.gov/code/statmast.php The South Carolina Regulations are available at:
http://www.scstatehouse.gov/coderegs/statmast.php [02-2A040-2]
DISCLOSURE OF CONFLICTS OF INTEREST OR UNFAIR COMPETITIVE ADVANTAGE (JUL
2023)
("OCI FAQ for Contractors" is available at www.procurement.sc.gov)
6

You certify that, after reasonable inquiry, to the best of your knowledge and belief: (1) your offer
identifies any services that relate to either this solicitation or the work and that have already been
performed by you, a proposed subcontractor, or an affiliated business or consultant of either; and (2)
there are no relevant facts or circumstances that may give rise to an actual or potential organizational
conflict of interest, as defined in S.C. Code Ann. Reg. 19-445.2127, or that your offer identifies and
explains any unfair competitive advantage you may have in competing for the proposed contract and
any actual or potential conflicts of interest that may arise from your participation in this competition or
your receipt of an award.
If you, a proposed subcontractor, or an affiliated business or consultant of either, have an unfair
competitive advantage or an actual or potential conflict of interest, the State may withhold award.
Before withholding award on these grounds, the State will notify you of the concerns and provide a
reasonable opportunity for you to respond. The State may consider efforts to avoid or mitigate such
concerns, including restrictions on future activities.
The certification in paragraph (a) of this provision is a material representation of fact upon which the
State will rely when considering
your offer for award. [02-2A047-3]
DEADLINE FOR SUBMISSION OF OFFER (JAN 2004)
Any offer received after the Procurement Officer of the governmental body or his designee has
declared that the time set for opening has arrived, shall be rejected unless the offer has been
delivered to the designated purchasing office or the governmental body's mail room which services
that purchasing office prior to the opening. [R.19-445.2070(G)] [02-2A050-1]
DRUG FREE WORK PLACE CERTIFICATION (JAN 2004)
By submitting an Offer, Contractor certifies that, if awarded a contract, Contractor will comply with all
applicable provisions of The Drug-free Workplace Act, Title 44, Chapter 107 of the South Carolina
Code of Laws, as amended. [02-2A065-1]
DUTY TO INQUIRE (FEB 2015)
Offeror, by submitting an Offer, represents that it has read and understands the Solicitation and that
its Offer is made in compliance with the Solicitation. Offerors are expected to examine the Solicitation
thoroughly and should request an explanation of any ambiguities, discrepancies, errors, omissions, or
conflicting statements in the Solicitation. Failure to do so will be at the Offeror's risk. All ambiguities,
discrepancies, errors, omissions, or conflicting statements in the Solicitation shall be interpreted to
require the better quality or greater quantity of work and/or materials, unless otherwise directed by
amendment. Offeror assumes responsibility for any patent ambiguity in the Solicitation that Offeror
does not bring to the State's attention. See clause entitled "Questions from Offerors." [02-2A070-2]
ETHICS CERTIFICATE (MAY 2008)
By submitting an offer, the offeror certifies that the offeror has and will comply with, and has not, and
will not, induce a person to violate Title 8, Chapter 13 of the South Carolina Code of Laws, as
amended (ethics act). The following statutes require special attention: Section 8-13-700, regarding
use of official position for financial gain; Section 8-13-705, regarding gifts to influence action of public
official; Section 8-13-720, regarding offering money for advice or assistance of public official; Sections
8-13-755 and 8-13-760, regarding restrictions on employment by former public official; Section 8-13-
775, prohibiting public official with economic interests from acting on contracts; Section 8-13-790,
regarding recovery of kickbacks; Section 8-13-1150, regarding statements to be filed by consultants;
and Section 8-13-1342, regarding restrictions on contributions by contractor to candidate who
participated in awarding of contract. The state may rescind any contract and recover all amounts
7

expended as a result of any action taken in violation of this provision. If contractor participates,
directly or indirectly, in the evaluation or award of public contracts, including without limitation, change
orders or task orders regarding a public contract, contractor shall, if required by law to file such a
statement, provide the statement required by Section 8-13-1150 to the procurement officer at the
same time the law requires the statement to be filed. [02-2A075-2]
MULTIPLE OFFERS (MAR 2024)
Offerors may submit more than one Offer, provided that each Offer has significant differences other
than price. Each separate Offer must satisfy all Solicitation requirements. If this solicitation is an
Invitation for Bids, each separate offer must be submitted or uploaded as a separate document and
must clearly indicate that it is a separate offer. If this solicitation is a Request for Proposals, multiple
offers may be submitted or uploaded as one document, provided that you clearly differentiate
between each offer and you submit a separate cost proposal for each offer, if applicable. [02-2A079-1]
OMIT TAXES FROM PRICE (JAN 2004)
Do not include any sales or use taxes in Your price that the State may be required to pay. [02-2A080-1]
PRICING (MAR 2024)
(a) Fixed Price. If a fixed price is required, award will not be made on an Offer if the total possible
price to the State cannot be determined. (b) Price Reasonableness: Any offer may be rejected if the
Procurement Officer determines in writing that it is unreasonable as to price. (c) Unbalanced Pricing.
The State will analyze all offers with separately priced line items or subline items to determine if the
prices are unbalanced. Unbalanced pricing exists when, despite an acceptable total evaluated price,
the price of one or more line items is significantly over or understated. The responsible procurement
officer may reject an offer as unreasonably priced if she determines that unbalanced pricing increases
performance risk (e.g., it is so unbalanced as to be tantamount to allowing an advance payment) or
could result in payment of unreasonably high prices. S.C. Code Ann. Reg. 19-445.2122C. [02-2A082-2]
OPEN TRADE REPRESENTATION (JUN 2015)
By submitting an Offer, Offeror represents that Offeror is not currently engaged in the boycott of a
person or an entity based in or doing business with a jurisdiction with whom South Carolina can enjoy
open trade, as defined in SC Code Section 11-35-5300. [02-2A083-1]
PROTESTS (MAY 2019)
If you are aggrieved in connection with the solicitation or award of the contract, you may be entitled to
protest, but only as provided in Section 11-35-4210. To protest a solicitation, you must submit a
protest within fifteen days of the date the applicable solicitation document is issued. To protest an
award, you must (i) submit notice of your intent to protest within seven business days of the date the
award notice is posted, and (ii) submit your actual protest within fifteen days of the date the award
notice is posted. Days are calculated as provided in Section 11-35-310(13). Both protests and notices
of intent to protest must be in writing and must be received by the appropriate Chief Procurement
Officer within the time provided. See clause entitled "Protest-CPO". The grounds of the protest and
the relief requested must be set forth with enough particularity to give notice of the issues to be
decided. [02-2A085-2]
PROHIBITED COMMUNICATIONS AND DONATIONS (FEB 2015)
Violation of these restrictions may result in disqualification of your offer, suspension or debarment,
and may constitute a violation of law.
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(a) During the period between publication of the solicitation and final award, you must not
communicate, directly or indirectly, with the Using Governmental Unit or its employees,
agents or officials regarding any aspect of this procurement activity, unless otherwise approved
in writing by the Procurement Officer. All communications must be solely with the Procurement
Officer. [R. 19-445.2010]
(b) You are advised to familiarize yourself with Regulation 19-445.2165, which restricts donations to a
governmental entity with whom you have or seek to have a contract. You represent that your offer
discloses any gifts made, directly or through an intermediary, by you or your named
subcontractors to or for the benefit of the Using Governmental Unit during the period
beginning eighteen months prior to the Opening Date. [R. 19-445.2165] [02-2A087-1]
PUBLIC OPENING (JAN 2004)
Offers will be publicly opened at the date/time and at the location identified on the Cover Page, or last
Amendment, whichever is applicable. [02-2A090-1]
QUESTIONS FROM OFFERORS (FEB 2015)
(a) Any prospective offeror desiring an explanation or interpretation of the solicitation, drawings,
specifications, etc., must request it in writing. Questions regarding the original solicitation or any
amendment must be received by the Procurement Officer no later than five (5) days prior to opening
unless an earlier date is stated on the Cover Page. Label any communication regarding your
questions with the name of the procurement officer, and the solicitation's title and number. Oral
explanations or instructions will not be binding. [See R. 19-445.2042(B)] Any information given a
prospective offeror concerning a solicitation will be furnished promptly to all other prospective offerors
as an Amendment to the solicitation, if that information is necessary for submitting offers or if the lack
of it would be prejudicial to other prospective offerors. See clause entitled "Duty to Inquire." We will
not identify you in our answer to your question. (b) The State seeks to permit maximum
practicable competition. Offerors are urged to advise the Procurement Officer -- as soon as possible -
- regarding any aspect of this procurement, including any aspect of the Solicitation that unnecessarily
or inappropriately limits full and open competition. [See R. 19-445.2140] [02-2A095-2]
From the issue date of this RFP until a determination is made regarding the selection of a
supplier, all contacts concerning this RFP must be made through the Procurement Officer.
Any violation of this condition is cause for the University to reject a supplier's proposal. If it
is later discovered that any violations have occurred, the University may reject any proposal.
REJECTION/CANCELLATION (JAN 2004)
The State may cancel this solicitation in whole or in part.
The State may reject any or all proposals in whole or in part. [SC Code Section 11-35-1710 & R.19-
445.2065] [02-2A100-1]
RESPONSIVENESS (MAR 2024)
(a) Award will not be made on a nonresponsive offer. An offer is nonresponsive (i) if it does not
constitute an unambiguous offer to enter into a contract with the State, or (ii) if it imposes conditions
inconsistent with, or does not unambiguously agree to, the solicitation's material requirements. (b) Bid
as Specified. Offers for supplies or services other than those specified will not be considered unless
authorized by the Solicitation. [02-2A1053]
SIGNING YOUR OFFER (JAN 2004)
Every Offer must be signed by an individual with actual authority to bind the Offeror. (a) If the Offeror
is an individual, the Offer must be signed by that individual. If the Offeror is an individual doing
9

business as a firm, the Offer must be submitted in the firm name, signed by the individual, and state
that the individual is doing business as a firm. (b) If the Offeror is a partnership, the Offer must be
submitted in the partnership name, followed by the words by its Partner, and signed by a general
partner. (c) If the Offeror is a corporation, the Offer must be submitted in the corporate name,
followed by the signature and title of the person authorized to sign. (d) An Offer may be submitted by
a joint venturer involving any combination of individuals, partnerships, or corporations. If the Offeror is
a joint venture, the Offer must be submitted in the name of the Joint Venture and signed by every
participant in the joint venture in the manner prescribed in paragraphs (a) through (c) above for each
type of participant. (e) If an Offer is signed by an agent, other than as stated in subparagraphs (a)
through (d) above, the Offer must state that is has been signed by an Agent. Upon request, Offeror
must provide proof of the agent's authorization to bind the principal. [02-2A115-1]
STATE OFFICE CLOSINGS (JAN 2004)
If an emergency or unanticipated event interrupts normal government processes so that offers cannot
be received at the government office designated for
receipt of bids by the exact time specified in the solicitation, the time specified for receipt of offers will
be deemed to be extended to the same time of day specified in the solicitation on the first work day
on which normal government processes resume. In lieu of an automatic extension, an Amendment
may be issued to reschedule bid opening. If state offices are closed at the time a pre-bid or pre-
proposal conference is scheduled, an Amendment will be issued to reschedule the conference.
Useful information may be available at: http://www.scemd.org [02-2A120-3]
DISCLOSURE OF YOUR BID / PROPOSAL & SUBMITTING CONFIDENTIAL DATA (FEB 2021)
According to Section 11-35-410, any person submitting a document in response or with regard to any
solicitation or other request must "comply with instructions provided in the solicitation for marking
information exempt from public disclosure. Information not marked as required by the applicable
instructions may be disclosed to the public." IF YOU IDENTIFY YOUR ENTIRE RESPONSE AS
EXEMPT FROM PUBLIC DISCLOSURE, OR IF YOU DO NOT SUBMIT A REDACTED COPY AS
REQUIRED, THE STATE MAY, IN ITS SOLE DISCRETION, DETERMINE YOUR BID OR
PROPOSAL NONRESPONSIVE AND INELIGIBLE FOR AWARD.
By submitting a response to this solicitation or request, Offeror agrees to the public disclosure of
every page, or portion thereof, of every document regarding this solicitation or request that was
submitted at any time prior to entering into a contract (including, but not limited to, documents
contained in a response, documents submitted to clarify a response, and documents submitted during
negotiations), unless the page, or portion thereof, was redacted and conspicuously marked "Trade
Secret" or "Confidential" or "Protected," (2) agrees that any information not redacted and marked, as
required by these bidding instructions, as a "Trade Secret" is not a trade secret as defined by the
Trade Secrets Act, and (3) agrees that, notwithstanding any claims or markings otherwise, any prices,
commissions, discounts, or other financial figures used to determine the award, as well as the final
contract amount, are subject to public disclosure.
If your offer includes any information that you claim is exempt from public disclosure, you must submit
one complete copy of your offer from which you have removed or concealed such information (the
redacted copy). Except for the information removed or concealed, the redacted copy must be
identical to your original offer.
Do not mark your entire response (bid, proposal, quote, etc.) as confidential, trade secret, or
protected. If only portions of a page are subject to some protection, do not redact the entire page. The
redacted copy must reflect the same pagination as the original and show the empty space from which
information was redacted. The Procurement Officer must be able to view, search, copy and print the
redacted copy without a password. If your response, or any part thereof, is improperly marked as
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