Integrated Enterprise Reporting and Information Management Platform RFP-SP-585-10-22-2026 Amendment 1 - Questions, Responses, & Revised Proposal Due Date

Solicitation Number RFP-SP-585-10-22-2026
Date Issued 09/24/2026
Procurement Officer Scott Pilgrim
Request for Proposal Phone (864) 388-8698
E-Mail Address spilgrim@lander.edu
Mailing Address: Lander University
320 Stanley Avenue
Greenwood, SC 29649
DESCRIPTION: Integrated Enterprise Reporting and Information Management Platform
SUBMIT OFFER BY (Opening Date/Time): 10/22/2026 3:00 pm EST (See "Deadline For Submission Of Offer" provision)
QUESTIONS MUST BE RECEIVED BY: 10/09/2026 5:00 pm EST (See "Questions From Offerors" provision)
NUMBER OF COPIES TO BE SUBMITTED: One (1) original hard-copy Technical Proposal, one (1) electronic
Technical Proposal, one (1) redacted electronic Technical Proposal (if applicable), one (1) original hard-copy
Business/Price Proposal, and one (1) electronic Business/Price Proposal.
See Section II. A "DISCLOSURE OF YOUR BID / PROPOSAL and SUBMITTING CONFIDENTIAL DATA, Section II. B "Electronic Copies- Required
Media and Format" Initial here_____ if a redacted copy is NOT necessary. (See "Submitting Your Offer" provision)
Offers must be submitted in a sealed package. Solicitation Number & Opening Date must appear on package exterior.
(See "Submitting Your Offer" provision)
SUBMIT YOUR SEALED OFFER TO EITHER OF THE FOLLOWING ADDRESSES:
MAILING ADDRESS: PHYSICAL ADDRESS:
Lander University 204 W Henrietta Ave
Procurement Services CPO 6023 Building FO 2, Room 212
Greenwood, S.C. 29649 Greenwood, S.C. 29649
CONFERENCE TYPE: N/A LOCATION: N/A
DATE & TIME: N/A
As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site
Visit" provisions
AWARD & Award will be posted at the Physical Address stated above on 11/05/2026. The award, this solicitation, and any
AMENDMENTS amendments will be posted at the following web address: http://www.lander.edu/solicitations
You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the
Solicitation. You agree to hold Your Offer open for a minimum of one hundred eighty (180) calendar days after the
Opening Date. (See "Signing Your Offer" provision.)
NAME OF OFFEROR Any award issued will be issued to, and the contract will be formed with,
the entity identified as the Offeror. The entity named as the offeror must be
a single and distinct legal entity. Do not use the name of a branch office or
a division of a larger entity if the branch or division is not a separate legal
(full legal name of business submitting the offer) entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
AUTHORIZED SIGNATURE DATE SIGNED
(Person must be authorized to submit binding offer to contract on behalf of Offeror.)
TITLE STATE VENDOR NO.
(business title of person signing above) (Register to Obtain S.C. Vendor No. at www.procurement.sc.gov )
PRINTED NAME STATE OF INCORPORATION
(printed name of person signing above) (If you are a corporation, identify the state of incorporation.)
OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)
___ Sole Proprietorship ___ Partnership ___ Other____________________________
___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) __ Government entity (federal, state, or local)
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PAGE TWO
(Return Page Two with Your Offer)
PAYMENT ADDRESS (Address to which payments will be sent.) ORDER ADDRESS (Address to which purchase orders will be sent)
(See "Payment" clause) (See "Purchase Orders and "Contract Documents" clauses)
____Payment Address same as Home Office Address ____Order Address same as Home Office Address
____Payment Address same as Notice Address (check only one) ____Order Address same as Notice Address (check only one)
ACKNOWLEDGMENT OF AMENDMENTS
Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)
Amendment No. Amendment Amendment No. Amendment Amendment No. Amendment Amendment No. Amendment
Issue Date Issue Date Issue Date Issue Date
DISCOUNT FOR 10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)
PROMPT PAYMENT
(See "Discount for Prompt
Payment" clause)
PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): DO NOT APPLY PER SC CONSOLIDATED
PROCUREMENT CODE [11-35-1524(E)(5)]
PAGE TWO (SEP 2009) End of PAGE TWO
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Solicitation Outline
I. Scope of Solicitation
II. Instructions to Offerors
A. General Instructions
B. Special Instructions
III. Scope of Work / Specifications
IV. Information for Offerors to Submit
V. Qualifications
VI. Award Criteria
VII. Terms and Conditions
A. General
B. Special
VIII. Bidding Schedule / Cost Proposal
IX. Attachments to Solicitation
I. SCOPE OF SOLICITATION
ACQUIRE SERVICES (MODIFIED)
Lander University is soliciting proposals from qualified offerors to provide a commercial off-the-shelf enterprise-level
reporting and analytics platform to provide mission critical reporting functions. The intent of this RFP is to procure a secure,
scalable, and standardized reporting and information management solution that supports institutional reporting needs,
improves access to data, and enhances data-driven decision-making for enrollment management, academic operations,
student housing, accreditation, compliance, and executive operations, in accordance with State procurement regulations as
specified herein.
The anticipated contract term shall include an initial implementation period followed by a base contract term of three (3)
years with two (2) optional one (1) year renewal periods, subject to State procurement regulations, satisfactory performance,
and availability of funds.
MAXIMUM CONTRACT PERIOD - ESTIMATED (January 2006)
Start date: 11/05/26 End date: 11/04/2031. Dates provided are estimates only. Any resulting contract will begin on the date
specified in the notice of award. See clause entitled "Term of Contract - Effective Date/Initial Contract Period". [01-1040-1]
II. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS
DEFINITIONS, CAPITALIZATION, AND HEADINGS (MAY 2024)
CLAUSE HEADINGS USED IN THIS SOLICITATION ARE FOR CONVENIENCE ONLY AND WILL NOT BE USED
TO CONSTRUE MEANING OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING DEFINITIONS APPLY
TO ALL PARTS OF THE SOLICITATION, UNLESS EXPRESSLY PROVIDED OTHERWISE.
AMENDMENT means a document issued to supplement the original solicitation document.
AUTHORITY means the State Fiscal Accountability Authority or its successor in interest.
BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company, joint venture, or any
other legal entity. [11-35-310(3)]
CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of performance,
price, quantity, or other provisions of any contract accomplished by mutual agreement of the parties to the contract. [11-
35-310(5)]
CONTRACT See clause entitled Contract Documents & Order of Precedence.
CONTRACT MODIFICATION means a written order signed by the procurement officer, directing the contractor to make
changes which the clause of the contract titled "Changes," if included herein, authorizes the Procurement Officer to order
without the consent of the contractor. [11- 35-310(9)]
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CONTRACTOR means the Offeror receiving an award as a result of this solicitation.
COVER PAGE means the top page of the original solicitation on which the solicitation is identified by number. Offerors
are cautioned that Amendments may modify information provided on the Cover Page.
OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are used
interchangeably with the term Offer.
OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with the term Offeror.
See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.
PAGE TWO means the second page of the original solicitation, which is labeled Page Two.
PROCUREMENT OFFICER means the person, or his successor, identified as such on either the Cover Page, an
amendment, or an award notice.
YOU and YOUR means Offeror.
SOLICITATION means this document, including all its parts, attachments, and any Amendments.
STATE means the Using Governmental Unit(s) identified on the Cover Page.
SUBCONTRACTOR means any person you contract with to perform or provide any part of the work.
US or WE means the using governmental unit.
USING GOVERNMENTAL UNIT means the unit(s) of government identified as such on the Cover Page. If the Cover Page
identifies the Using Governmental Unit as "Statewide Contract," either optional or mandatory, the phrase "Using
Governmental Unit" means any South Carolina Public Procurement Unit [11-35-4610(5)] that has submitted a Purchase
Order to you pursuant to the contract resulting from this solicitation. Reference the clauses titled "Purchase Orders" and
"Statewide Contract."
WORK means all labor, materials, equipment, services, or property of any type, provided or to be provided by the
Contractor to fulfill the Contractor's obligations under the Contract. [02-2A003-4]
AMENDMENTS TO SOLICITATION (MODIFIED)
(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the
following web site for the issuance of amendments: http://www.lander.edu/solicitations (b) Offerors shall acknowledge
receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment
number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in
some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are
not modified remain unchanged.
AUTHORIZED AGENT (FEB 2015)
All authority regarding this procurement is vested solely with the responsible Procurement Officer. Unless specifically
delegated in writing, the Procurement Officer is the only government official authorized to bind the government with regard
to this procurement or the resulting contract. [02-2A007-1]
AWARD NOTIFICATION (MAR 2024)
Notice regarding any award, cancellation of award, or extension of award will be posted at the location and on the date
specified on the Cover Page or, if applicable, the most recent notice of extension of award. Should the contract resulting from
this Solicitation have a total or potential value more than one hundred thousand dollars, such notice will be sent electronically
to all Offerors responding to the Solicitation. Unless a written notice of intent to protest is timely filed pursuant to Section 11-
35-4210(1)(b) or the award is otherwise suspended or canceled, the award will be effective on the calendar day (including
weekends and holidays) immediately following the seventh business day after such notice is given. [02-2A010-3]
BID / PROPOSAL AS OFFER TO CONTRACT (MODIFIED)
By submitting Your Bid or Proposal, You are offering to enter into a contract with Lander University. Without further action
by either party, a binding contract shall result upon final award. Any award issued will be issued to, and the contract will be
formed with, the entity identified as the Offeror on the Cover Page. An Offer may be submitted by only one legal entity;
"joint bids" are not allowed. [02-2A015-1]
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BID ACCEPTANCE PERIOD (JAN 2004)
In order to withdraw Your Offer after the minimum period specified on the Cover Page, You must notify the Procurement
Officer in writing. [02-2A020-1]
BID IN ENGLISH & DOLLARS (JAN 2004)
Offers submitted in response to this solicitation shall be in the English language and in US dollars, unless otherwise permitted
by the Solicitation. [02-2A025-1]
CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (MAR 2024)
GIVING FALSE, MISLEADING, OR INCOMPLETE INFORMATION ON THIS CERTIFICATION MAY RENDER
YOU SUBJECT TO PROSECUTION UNDER SECTION 16-9-10 OF THE SOUTH CAROLINA CODE OF LAWS AND
OTHER APPLICABLE LAWS.
(a) By submitting an offer, the offeror certifies that- (1) The prices in this offer have been arrived at independently, without,
for the purpose of restricting competition, any consultation, communication, or agreement with any other offeror or
competitor relating to- (i) Those prices; (ii) The intention to submit an offer; or (iii) The methods or factors used to
calculate the prices offered. (2) The prices in this offer have not been and will not be knowingly disclosed by the offeror,
directly or indirectly, to any other offeror or competitor before bid opening (in the case of a sealed bid solicitation) or
contract award (in the case of a negotiated solicitation) unless otherwise required by law; and (3) No attempt has been made
or will be made by the offeror to induce any other concern to submit or not to submit an offer for the purpose of restricting
competition. (b) Each signature on the offer is considered to be a certification by the signatory that the signatory- (1) Is the
person in the offeror's organization responsible for determining the prices being offered in this bid or proposal, and that the
signatory has not participated and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this
certification; or (2)(i) Has been authorized, in writing, to act as agent for the offeror's principals in certifying that those
principals have not participated, and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this
certification [As used in this subdivision (b)(2)(i), the term "principals" means the person(s) in the offeror's organization
responsible for determining the prices offered in this bid or proposal]; (ii) As an authorized agent, does certify that the
principals referenced in subdivision (b)(2)(i) of this certification have not participated, and will not participate, in any action
contrary to paragraphs (a)(1) through (a)(3) of this certification; and (iii) As an agent, has not personally participated, and
will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this certification. (c) If the offeror deletes or
modifies paragraph (a)(2) of this certification, the offeror must furnish with its offer a signed statement setting forth in detail
the circumstances of the disclosure. [02-2A032-1]
CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS (JAN 2004)
(a) (1) By submitting an Offer, Offeror certifies, to the best of its knowledge and belief, that-(i) Offeror and/or any of its
Principals-(A) Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of
contracts by any state or federal agency;(B) Have not, within a three-year period preceding this offer, been convicted of or
had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public(Federal, state, or local) contract or subcontract; violation of Federal or state
antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, tax evasion, or receiving stolen property; and(C) Are not presently indicted
for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated
in paragraph (a)(1)(i)(B) of this provision.(ii) Offeror has not, within a three-year period preceding this offer, had one or
more contracts terminated for default by any public (Federal, state, or local) entity.(2) "Principals," for the purposes of this
certification, means officers; directors; owners; partners; and, persons having primary management or supervisory
responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business
segment, and similar positions).(b) Offeror shall provide immediate written notice to the Procurement Officer if, at any time
prior to contract award, Offeror learns that its certification was erroneous when submitted or has become erroneous by reason
of changed circumstances.(c) If Offeror is unable to certify the representations stated in paragraphs (a)(1), Offeror must
submit a written explanation regarding its inability to make the certification. The certification will be considered in
connection with a review of the Offeror's responsibility. Failure of the Offeror to furnish additional information as requested
by the Procurement Officer may render the Offeror non responsible.(d) Nothing contained in the foregoing shall be construed
5

to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of
this provision. The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a
prudent person in the ordinary course of business dealings.(e) The certification in paragraph (a) of this provision is a material
representation of fact upon which reliance was placed when making award. If it is later determined that the Offeror
knowingly or in bad faith rendered an erroneous certification, in addition to other remedies available to the State, the
Procurement Officer may terminate the contract resulting from this solicitation for default.[02-2A035-1
CODE OF LAWS AVAILABLE (JAN 2006)
The South Carolina Code of Laws, including the Consolidated Procurement Code, is available at:
http://www.scstatehouse.gov/code/statmast.php
The South Carolina Regulations are available at: http://www.scstatehouse.gov/coderegs/statmast.php
[02-2A040-2]
DISCLOSURE OF CONFLICTS OF INTEREST OR UNFAIR COMPETITIVE ADVANTAGE (JUL 2023)
("OCI FAQ for Contractors" is available at www.procurement.sc.gov)
You certify that, after reasonable inquiry, to the best of your knowledge and belief: (1) your offer identifies any services that
relate to either this solicitation or the work and that have already been performed by you, a proposed subcontractor, or an
affiliated business or consultant of either; and (2) there are no relevant facts or circumstances that may give rise to an actual
or potential organizational conflict of interest, as defined in S.C. Code Ann. Reg. 19-445.2127, or that your offer identifies
and explains any unfair competitive advantage you may have in competing for the proposed contract and any actual or
potential conflicts of interest that may arise from your participation in this competition or your receipt of an award.
If you, a proposed subcontractor, or an affiliated business or consultant of either, have an unfair competitive advantage or an
actual or potential conflict of interest, the State may withhold award. Before withholding award on these grounds, the State
will notify you of the concerns and provide a reasonable opportunity for you to respond. The State may consider efforts to
avoid or mitigate such concerns, including restrictions on future activities. The certification in paragraph (a) of this provision
is a material representation of fact upon which the State will rely when considering your offer for award. [02-2A047-3]
DEADLINE FOR SUBMISSION OF OFFER (JAN 2004)
Any offer received after the Procurement Officer of the governmental body or his designee has declared that the time set for
opening has arrived, shall be rejected unless the offer has been delivered to the designated purchasing office or the
governmental body's mail room which services that purchasing office prior to the opening.[R.19-445.2070(G)] [02-2A050-1]
DRUG FREE WORK PLACE CERTIFICATION (JAN 2004)
By submitting an Offer, Contractor certifies that, if awarded a contract, Contractor will comply with all applicable provisions
of The Drug-free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as amended. [02-2A065-1]
DUTY TO INQUIRE (FEB 2015)
Offeror, by submitting an Offer, represents that it has read and understands the Solicitation and that its Offer is made in
compliance with the Solicitation. Offerors are expected to examine the Solicitation thoroughly and should request an
explanation of any ambiguities, discrepancies, errors, omissions, or conflicting statements in the Solicitation. Failure to do so
will be at the Offeror's risk. All ambiguities, discrepancies, errors, omissions, or conflicting statements in the Solicitation
shall be interpreted to require the better quality or greater quantity of work and/or materials, unless otherwise directed by
amendment. Offeror assumes responsibility for any patent ambiguity in the Solicitation that Offeror does not bring to the
State's attention. See clause entitled "Questions from Offerors." [02-2A070-2]
ETHICS CERTIFICATE (MAY 2008)
6

By submitting an offer, the offeror certifies that the offeror has and will comply with, and has not, and will not, induce a
person to violate Title 8, Chapter 13 of the South Carolina Code of Laws, as amended (ethics act). The following statutes
require special attention: Section 8-13-700, regarding use of official position for financial gain; Section 8-13-705, regarding
gifts to influence action of public official; Section 8-13-720, regarding offering money for advice or assistance of public
official; Sections 8-13-755 and 8-13-760, regarding restrictions on employment by former public official; Section 8-13-775,
prohibiting public official with economic interests from acting on contracts; Section 8-13-790, regarding recovery of
kickbacks; Section 8-13-1150, regarding statements to be filed by consultants; and Section 8-13-1342, regarding restrictions
on contributions by contractor to candidate who participated in awarding of contract. The state may rescind any contract and
recover all amounts expended as a result of any action taken in violation of this provision. If contractor participates, directly
or indirectly, in the evaluation or award of public contracts, including without limitation, change orders or task orders
regarding a public contract, contractor shall, if required by law to file such a statement, provide the statement required by
Section 8-13-1150 to the procurement officer at the same time the law requires the statement to be filed. [02-2A075-2]
MULTIPLE OFFERS (MAR 2024)
Offerors may submit more than one Offer, provided that each Offer has significant differences other than price. Each separate
Offer must satisfy all Solicitation requirements. If this solicitation is an Invitation for Bids, each separate offer must be
submitted or uploaded as a separate document and must clearly indicate that it is a separate offer. If this solicitation is a
Request for Proposals, multiple offers may be submitted or uploaded as one document, provided that you clearly differentiate
between each offer and you submit a separate cost proposal for each offer, if applicable. [02-2A079-1]
OMIT TAXES FROM PRICE (JAN 2004)
Do not include any sales or use taxes in Your price that the State may be required to pay. [02-2A080-1
PRICING (MODIFIED)
(a) Fixed Price. If a fixed price is required, award will not be made on an Offer if the total possible price to Lander cannot be
determined. (b) Price Reasonableness: Any offer may be rejected if the Procurement Officer determines in writing that it is
unreasonable as to price. (c) Unbalanced Pricing. Lander will analyze all offers with separately priced line items or subline
items to determine if the prices are unbalanced. Unbalanced pricing exists when, despite an acceptable total evaluated price,
the price of one or more line items is significantly over or understated. The responsible procurement officer may reject an
offer as unreasonably priced if she determines that unbalanced pricing increases performance risk (e.g., it is so unbalanced as
to be tantamount to allowing an advance payment) or could result in payment of unreasonably high prices. S.C. Code Ann.
Reg. 19-445.2122C. [02-2A082-2]
OPEN TRADE REPRESENTATION (JUN 2015)
By submitting an Offer, Offeror represents that Offeror is not currently engaged in the boycott of a person or an entity based
in or doing business with a jurisdiction with whom South Carolina can enjoy open trade, as defined in SC Code Section 11-
35-5300. [02-2A083-1]
PROTESTS (MAY 2024)
(a) If you are aggrieved in connection with the solicitation or award of the contract, you may be entitled to protest, but only
as provided in Section 11-35-4210. To protest the solicitation or an amendment, your written protest must be received within
fifteen Days of the date the applicable solicitation document is issued. To protest an award, (i) written notice of your intent to
protest must be received within seven Business Days of the date the award notice is posted, and (ii) your actual written
protest must be received within fifteen Days of the date the award notice is posted. Time periods are computed in accordance
with Section 11-35-310(13) and the definitions for Day and Business Day. Both protests and notices of intent to protest must
be received by the appropriate Chief Procurement Officer (CPO). See clause entitled "Protest-CPO." (b) Pursuant to Section
11-35-410, documents directly connected to a procurement activity may be available within five days after request. All
document requests should be directed to spilgrim@lander.edu . If a protest is pending, the protestant's lawyer may access
7

otherwise unavailable information by applying to the CPO for the issuance of a protective order. Additional information is
available at www.procurement.sc.gov/legal [02-2A085-3]
PROHIBITED COMMUNICATIONS AND DONATIONS (FEB 2015)
Violation of these restrictions may result in disqualification of your offer, suspension or debarment, and may constitute a
violation of law.
(a) During the period between publication of the solicitation and final award, you must not communicate, directly or
indirectly, with the Using Governmental Unit or its employees, agents or officials regarding any aspect of this
procurement activity, unless otherwise approved in writing by the Procurement Officer. All communications must be solely
with the Procurement Officer. [R. 19-445.2010]
(b) You are advised to familiarize yourself with Regulation 19-445.2165, which restricts donations to a governmental entity
with whom you have or seek to have a contract. You represent that your offer discloses any gifts made, directly or through
an intermediary, by you or your named subcontractors to or for the benefit of the Using Governmental Unit during the
period beginning eighteen months prior to the Opening Date. [R. 19-445.2165] [02-2A087-1]
PUBLIC OPENING (JAN 2004)
Offers will be publicly opened at the date/time and at the location identified on the Cover Page, or last Amendment,
whichever is applicable. [02-2A090-1]
QUESTIONS FROM OFFERORS (FEB 2015)
a) Any prospective offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must
request it in writing. Questions regarding the original solicitation or any amendment must be received by the Procurement
Officer no later than five (5) days prior to opening unless an earlier date is stated on the Cover Page. Label any
communication regarding your questions with the name of the procurement officer, and the solicitation's title and number.
Oral explanations or instructions will not be binding. [See R. 19-445.2042(B)] Any information given a prospective offeror
concerning a solicitation will be furnished promptly to all other prospective offerors as an Amendment to the solicitation, if
that information is necessary for submitting offers or if the lack of it would be prejudicial to other prospective offerors. See
clause entitled "Duty to Inquire." We will not identify you in our answer to your question. (b) The State seeks to permit
maximum practicable competition. Offerors are urged to advise the Procurement Officer -- as soon as possible -- regarding
any aspect of this procurement, including any aspect of the Solicitation that unnecessarily or inappropriately limits full and
open competition. [See R. 19-445.2140] [02-2A095-2]
SUBMISSION OF QUESTIONS
NOTE: All questions must be in writing and received by email with the Solicitation number referenced in the Subject Line to
the appropriate procurement officer no later than the date stated on the Cover Page of this Solicitation or as may be revised
on any proceeding Amendments to this Solicitation.
From the issue date of this RFP until a determination is made regarding the selection of a supplier, all contacts
concerning this RFP must be made through the Procurement Officer. Any violation of this condition is cause for the
University to reject a supplier's proposal. If it is later discovered that any violations have occurred, the University
may reject any proposal.
REJECTION/CANCELLATION (JAN 2004)
The State may cancel this solicitation in whole or in part.
The State may reject any or all proposals in whole or in part. [SC Code Section 11-35-1710 & R.19-445.2065] [02-2A100-1]
RESPONSIVENESS (MAR 2024)
8

(a) Award will not be made on a nonresponsive offer. An offer is nonresponsive (i) if it does not constitute an unambiguous
offer to enter into a contract with the State, or (ii) if it imposes conditions inconsistent with, or does not unambiguously agree
to, the solicitation's material requirements. (b) Bid as Specified. Offers for supplies or services other than those specified will
not be considered unless authorized by the Solicitation. [02-2A1053]
SIGNING YOUR OFFER (JAN 2004)
Every Offer must be signed by an individual with actual authority to bind the Offeror. (a) If the Offeror is an individual, the
Offer must be signed by that individual. If the Offeror is an individual doing business as a firm, the Offer must be submitted
in the firm name, signed by the individual, and state that the individual is doing business as a firm. (b) If the Offeror is a
partnership, the Offer must be submitted in the partnership name, followed by the words by its Partner, and signed by a
general partner. (c) If the Offeror is a corporation, the Offer must be submitted in the corporate name, followed by the
signature and title of the person authorized to sign. (d) An Offer may be submitted by a joint venturer involving any
combination of individuals, partnerships, or corporations. If the Offeror is a joint venture, the Offer must be submitted in the
name of the Joint Venture and signed by every participant in the joint venture in the manner prescribed in paragraphs (a)
through (c) above for each type of participant. (e) If an Offer is signed by an agent, other than as stated in subparagraphs (a)
through (d) above, the Offer must state that is has been signed by an Agent. Upon request, Offeror must provide proof of the
agent's authorization to bind the principal. [02-2A115-1]
STATE OFFICE CLOSINGS (JAN 2004)
If an emergency or unanticipated event interrupts normal government processes so that offers cannot be received at the
government office designated for
receipt of bids by the exact time specified in the solicitation, the time specified for receipt of offers will be deemed to be
extended to the same time of day specified in the solicitation on the first work day on which normal government processes
resume. In lieu of an automatic extension, an Amendment may be issued to reschedule bid opening. If state offices are closed
at the time a pre-bid or pre-proposal conference is scheduled, an Amendment will be issued to reschedule the conference.
Useful information may be available at: http://www.scemd.org [02-2A120-3]
DISCLOSURE OF YOUR BID / PROPOSAL & SUBMITTING CONFIDENTIAL DATA (FEB 2021)
According to Section 11-35-410, any person submitting a document in response or with regard to any solicitation or other
request must "comply with instructions provided in the solicitation for marking information exempt from public disclosure.
Information not marked as required by the applicable instructions may be disclosed to the public." IF YOU IDENTIFY
YOUR ENTIRE RESPONSE AS EXEMPT FROM PUBLIC DISCLOSURE, OR IF YOU DO NOT SUBMIT A
REDACTED COPY AS REQUIRED, THE STATE MAY, IN ITS SOLE DISCRETION, DETERMINE YOUR BID OR
PROPOSAL NONRESPONSIVE AND INELIGIBLE FOR AWARD.
By submitting a response to this solicitation or request, Offeror agrees to the public disclosure of every page, or portion
thereof, of every document regarding this solicitation or request that was submitted at any time prior to entering into a
contract (including, but not limited to, documents contained in a response, documents submitted to clarify a response, and
documents submitted during negotiations), unless the page, or portion thereof, was redacted and conspicuously marked
"Trade Secret" or "Confidential" or "Protected," (2) agrees that any information not redacted and marked, as required by
these bidding instructions, as a "Trade Secret" is not a trade secret as defined by the Trade Secrets Act, and (3) agrees that,
notwithstanding any claims or markings otherwise, any prices, commissions, discounts, or other financial figures used to
determine the award, as well as the final contract amount, are subject to public disclosure.
If your offer includes any information that you claim is exempt from public disclosure, you must submit one complete copy
of your offer from which you have removed or concealed such information (the redacted copy). Except for the information
removed or concealed, the redacted copy must be identical to your original offer.
Do not mark your entire response (bid, proposal, quote, etc.) as confidential, trade secret, or protected. If only portions of a
page are subject to some protection, do not redact the entire page. The redacted copy must reflect the same pagination as the
original and show the empty space from which information was redacted. The Procurement Officer must be able to view,
search, copy and print the redacted copy without a password. If your response, or any part thereof, is improperly marked as
confidential or trade secret or protected, the State may, in its sole discretion, determine it nonresponsive.
On the redacted copy, you must identify the basis of your claim by marking each redaction as follows: You must
separately mark with the word "CONFIDENTIAL" every page, or portion thereof, that you redacted and claim as exempt
from public disclosure because it is either (1) a trade secret as defined in Section 30-4-40(a)(1) of the Freedom of
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Information Act, or (2) privileged and confidential, as that phrase is used in Section 11-35-410. You must separately mark
with the words "TRADE SECRET" every page, or portion thereof, that you redacted and claim as exempt from public
disclosure as a trade secret pursuant to Section 39-8-20 of the Trade Secrets Act. You must separately mark with the word
"PROTECTED" every page, or portion thereof, that you redacted and claim as exempt from public disclosure pursuant to
Section 11-35- 1810. All markings must be conspicuous; use color, bold, underlining, or some other method in order to
conspicuously distinguish the mark from the other text.
(f) In determining whether to release documents, the State will detrimentally rely on your redaction and marking of
documents, as required by these bidding instructions, as being either "Confidential" or "Trade Secret" or "Protected." By
submitting a response, you agree to defend, indemnify and hold harmless the State of South Carolina, its agencies, officers
and employees, from every claim, demand, loss, expense, cost, damage or injury, including attorney's fees, arising out of or
resulting from withholding information by the State of South Carolina or any of its agencies, that you have redacted or
marked as "Confidential" or "Trade Secret" or "Protected." (All references to S.C. Code of Laws.) [02-2A125-3]
SUBMITTING A PAPER OFFER OR MODIFICATION (MODIFIED)
Paper offers are required. You must submit a paper offer or modification and the following instructions apply. (a) All prices
and notations should be printed in ink or typewritten. Errors should be crossed out, corrections entered and initialed by the
person signing the bid. Do not modify the solicitation document itself (including bid schedule). (b) (1) All copies of the offer
or modification, and any other documents required to be submitted with the offer shall be enclosed in a sealed, opaque
envelope or package. (2) Submit your offer or modification to the address on the Cover Page. (3) The envelope or package
must show the time and date specified for opening, the solicitation number, and the name and address of the bidder.
If the offer or modification is sent by mail or special delivery service (UPS, Federal Express, etc.), the outermost envelope or
wrapper must be labeled "OFFER ENCLOSED" on the face thereof. (c) If you are responding to more than one solicitation,
submit each offer in a separate envelope or package. (d) Submit the number of copies indicated on the Cover Page. (e)
Facsimile or e-mail offers, modifications, or withdrawals, will not be considered unless authorized by the Solicitation.
VENDOR REGISTRATION MANDATORY (MAY 2024)
You must have a state vendor number to be eligible to submit an offer. To obtain a state vendor number, visit
www.procurement.sc.gov and select Doing Business with Us. Then select New Vendor Registration. (To determine if your
business is already registered, go to "Vendor Search"). Upon registration, you will be assigned a state vendor number. Note
that your vendor registration submission may take up to 30 days to process due to high numbers of registrants. Vendors must
keep their vendor information current. If you are already registered and know your User ID and Password, you can update
your information by selecting Update Vendor Registration. If you need to update information but do not have your User
ID/Password, you must complete a new vendor registration and On Step 9 - Messages to Administration indicate "Update
vendor number" with your existing 10-digit vendor number. (Please note that vendor registration does not substitute for any
obligation to register with the S.C. Secretary of State or S.C. Department of Revenue. You can register with the agencies at
South Carolina Business One Stop, http://scbos.sc.gov) [02-2A145-2]
WITHDRAWAL OR CORRECTION OF OFFER (JAN 2004)
Offers may be withdrawn by written notice received at any time before the exact time set for opening. If the Solicitation
authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for opening.
A bid may be withdrawn in person by a bidder or its authorized representative if, before the exact time set for opening, the
identity of the person requesting withdrawal is established and the person signs a receipt for the bid. The withdrawal and
correction of Offers is governed by S.C. Code Section 11-35-1520 and Regulation 19-445.2085. [02-2A150-1]
II. INSTRUCTIONS TO OFFERORS - B. SPECIAL INSTRUCTIONS
CONTENTS OF OFFER (RFP) (FEB 2015)
(a) Offers should be complete and carefully worded and should convey all of the information requested.
(b) Offers should be prepared simply and economically, providing a straightforward, concise description of offeror's
capabilities to satisfy the requirements of the RFP. Emphasis should be on completeness and clarity of content.
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