Rebid of Supplemental Snow Removal Labor Services

Project Description: I.1 Overview
This Invitation for Bids (IFB) provides interested suppliers with sufficient information to prepare and submit bids for consideration by West Chester University of Pennsylvania (hereinafter “State System”, “University”, or “WCU”) is seeking qualified contractors to provide supplemental snow removal labor during the 2026-2027 winter season. The State System is requesting firm fixed pricing.
I.2 Issuing Office
This IFB is being issued for the State System by the Issuing Office listed below. The Issuing Office is the sole point of contact for this IFB. Please refer all inquiries to:
Kate McCoy Bill Smith
Purchasing Agent Assistant Purchasing Manager
West Chester University of PA West Chester University of PA
610-436-1013 610-436-2604
kmccoy2@wcupa.edu wsmith2@wcupa.edu
All questions and clarifications shall be submitted to the issuing office via the “Ask a Question” feature in PennBid only. From the Publication Date of this IFB until a determination is made regarding the selection of a bid, all contacts concerning this IFB must be made through the Issuing Office and only information supplied by the Issuing Office via the PennBid Portal, including responses to questions regarding the IFB, should be used in preparing bids. Any and all other contacts or information received regarding the subject prior to the release of this IFB should be disregarded in preparing responses. Any violation of this condition is cause for the State System to reject a bid. If it is later discovered that any violations have occurred, the State System may reject the bid.
Tentative Key Dates
Publication Date 09/29/2026
Deadline for Questions 09/30/2026; 2:00 PM EPT
Amendment Issue Date On or before 10/02/2026
Submission Date/Time 10/05/2026; 10:00 AM EPT
Award TBD
I.3 Rejection of Bids
The State System reserves the right to reject any and all responses received from bidders as a result of this IFB, and to cancel this solicitation at any time prior to the execution of any contract. Bids will be rejected if they are not prepared in accordance with the IFB instructions listed herein. All tie bids will be broken by the Director of Strategic Sourcing or a designee.
I.4 Response Date
To be considered, bids must be received by the Issuing Office on or before the Submission Date/Time listed above. Late submissions will not be accepted.
I.5 Bid Submission/Basis for Award
Bids must consist of a complete response to the requirements outlined herein and shall be submitted via PennBid at https://pennbid.bonfirehub.com no later than the required Submission Date. No other distribution of bids will be made by the bidder.
A. The bid must remain valid for at least 90 days.
B. All prices quoted must be tax exempt.
C. All prices quoted must be FOB Destination/Freight Prepaid.
D. Bids will be evaluated for compliance with the specified requirements. Award(s) will be made to the responsive, responsible bidder(s) whose bid provides the lowest total cost to the State System.
E. The Evaluated Bid Price will be calculated by applying each bidder's quoted rates and fees to the same hypothetical evaluation scenario, which will be applied uniformly to all responsive bidders.
F. Bidder will provide three (3) recent business references to verify your firm's experience, expertise, and resources, as well as its ability to meet WCU's objectives upon request.
G. Payment Terms of WCU are Net 30 days after receipt and inspection of material and/or services.
H. Bidder will be required to sign a Commonwealth of Pennsylvania Standard Contract (PASSHE-SC-1.2). The State System reserves the right to amend its Standard Contract Terms and Conditions and will post any amendments at the State System’s website.
I. All pricing data must be submitted electronically via the Pricing Section Bid Table in PennBid. Failure to meet this requirement may result in automatic disqualification of the bid.