Modular Furniture Systems Moving Services

Location:	California
Posted:	Nov 7, 2025
Due:	Jan 9, 2026
Agency:	South Coast Air Quality Management District
Type of Government:	State & Local
Category:	71 - Furniture V - Transportation, Travel and Relocation Services
Solicitation No:	Q2026-01
Publication URL:	To access bid details, please log in.

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SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT

REQUEST FOR QUOTATION (RFQ) FOR MODULAR FURNITURE

SYSTEMS MOVING SERVICES

Q2026-01

PURPOSE

South Coast Air Quality Management District (South Coast AQMD) invites sealed quotes from qualified

firms interested in providing modular furniture systems moving services at the Diamond Bar

headquarters. In the preparation of this Request for Quotes (RFQ), the word “Proposer,” “Contractor,”

“Vendor,” and “Consultant” are used interchangeably.

INDEX - The following are contained in this RFQ.

Section I

Section II

Section III

Section IV

Section V

Section VI

Section VII

Section VIII

Background/Information/Schedule of Events

Participation in the Procurement Process

Scope of Work

Response Submittal Requirements

Evaluation and Selection Criteria

Request for Quotation/Title Page

References

Company Information Questionnaire

Attachment A

Attachment B

Attachment C

Terms and Conditions

Participation in the Procurement Process

Certifications and Representations

SECTION I:

BACKGROUND/INFORMATION/SCHEDULE OF EVENTS

South Coast AQMD is a regional governmental agency responsible for meeting air quality health

standards in Orange County and parts of Los Angeles, Riverside and San Bernardino counties.

The object of this RFQ is to obtain quotations from qualified vendors to provide the disassembly and

reassembly of existing modular furniture systems at South Coast AQMD Diamond Bar headquarters’ third

floor. This project may include, but not limited to, the procurement of moving supplies, coordination with

South Coast AQMD’s Business Services Manager or designated staff, and removal and disposal or

recycling of outdated or surplus items.

SOUTH COAST AQMD CONTACT PERSONS:

Questions regarding the content or intent of this RFQ or on procedural matters should be addressed to:

Administrative:

Procurement Unit

South Coast Air Quality Management District

21865 Copley Drive

Diamond Bar, CA 91765

909-396-3520

Technical:

Victoria Leung, Business Services Manager

South Coast Air Quality Management District

21865 Copley Drive

Diamond Bar, CA 91765

909-396-3027

vleung@aqmd.gov

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SCHEDULE OF EVENTS

November 7, 2025

December 4, 2025

January 9, 2026

January 10-23, 2026

April 3, 2026

April 17, 2026

Release of RFQ

Mandatory Zoom Bidder’s Conference*

RFQ Closes at 2:00 P.M.

Quotation Evaluation

Anticipated Governing Board Approval

Anticipated Issue Purchase Order

Please note that South Coast AQMD is closed on Monday and cannot receive bid submittals

accordingly.

*MANDATORY ZOOM BIDDER’S CONFERENCE

A bidder’s conference will be held on:

Date: December 4, 2025

Time: 11:00 a.m.

Participation in the Zoom bidder’s conference is mandatory. Questions may be asked and answered at

that time. Additional information or amendments may also be provided. Those interested in participating

will need to contact Jacqueline Gonzalez at jgonzalez1@aqmd.gov no later than December 2, 2025, at

5:00 p.m. for the Zoom ID/link.

Proposals will not be accepted from business(es) that do not send an authorized representative to

the mandatory Zoom bidder’s conference.

An OPTIONAL walkthrough may be requested for those who are interested. Please contact Jacqueline

Gonzalez at jgonzalez1@aqmd.gov to set up an in-person walkthrough after the Zoom Bidder’s

Conference on December 4, 2025.

SECTION II:

PARTICIPATION IN THE PROCUREMENT PROCESS

It is the policy of South Coast AQMD to ensure that all businesses including minority business enterprises,

women business enterprises, disabled veteran business enterprises and small businesses have a fair and

equitable opportunity to compete for and participate in South Coast AQMD contracts. Attachments B and

C to this RFQ contain definitions and further information.

SECTION III:

SCOPE OF WORK

The request for modular furniture systems moving services is located at South Coast AQMD Diamond Bar

headquarters’ third floor of approximately 19,000 sq. ft. South Coast AQMD currently uses a Haworth

modular office furniture system. The disassembly and reassembly will cover approximately 140

workstations, including, but not limited to, cubicle panels, overhead shelves, pedestals, cabinets,

worksurfaces, chairs, keyboards, and moving boxes. The current and proposed floor plans for this project

will be presented during the Mandatory Zoom Bidder’s Conference to be held on December 4, 2025, at

11:00 a.m.

South Coast AQMD’s business hours are Tuesday through Friday, 7:00 a.m. to 5:30 p.m. All services

shall be performed during these hours unless prior written approval is obtained for work outside of this

schedule.

This project will be completed in multiple phases to align with renovation and infrastructure upgrades being

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managed by other departments. The schedule for moving services will be contingent upon coordination

with the Building Maintenance division and Information Management department.

The awarded vendor will be required to remain flexible and responsive to project scheduling needs. Precise

dates for each phase will be communicated as they are confirmed, and vendors should be prepared to

adjust for minimal lead time.

Contractor must provide all necessary labor, materials, and equipment for the modular furniture system

moving services. Contractor must provide reusable keyboard bags for the disassembly and reassembly of

the Haworth modular office furniture system.

Contractor must ensure that all personnel assigned to this project are trained and qualified to safely

reconnect power to modular furniture systems in accordance with manufacturer specifications and

applicable safety standards. Contractor is also responsible for testing each connect to confirm that power

is functioning properly upon reassembly. Any issues identified during testing must be promptly addressed

before the area is considered complete.

SECTION IV:

RESPONSE SUBMITTAL REQUIREMENTS

QUOTES - All quotes must be submitted according to specifications set forth in this RFQ.

SIGNATURE- Quotes must be signed by an authorized representative of the vendor.

DUE DATE - Four (4) complete copies of the quotes must be submitted. Quotes must be typewritten

and submitted in a sealed envelope, plainly marked in the upper, left-hand corner with the name and

address of the vendor with the words, “Request for Quotation Q2026-01". It should be addressed to:

Procurement Unit

South Coast Air Quality Management District

21865 Copley Drive

Diamond Bar, CA 91765

Quotes are due no later than 2:00 p.m. on January 9, 2026. Any corrections or resubmissions of the

quote will not be sufficient reason to extend the deadline.

No late quotations will be accepted under any circumstances.

Grounds for rejection: A quote may be rejected if:

1. It is not prepared in the format described, or

2. It is signed by an individual not authorized to represent the firm.

FORMAT - the content and format of the quote will adhere to the specifications listed below. Failure to

follow this format may result in quote disqualification.

1. A typed cover letter must be included, with the name, address, telephone number, e-mail

address, and face number (if available) of the vendor. The letter must also include the name, title,

and telephone number of the vendor’s designated contact person and must be signed by the

person authorized to submit a response for the vendor.

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2. The proposal must be completed as indicated in the RFQ and submitted in its entirety, including:

a. Section VI – RFQ/Title Page

b. Section VII – References

c. Section VIII – Company Information Questionnaire

d. Attachment C – Certification and Representations

3. Submit four (4) complete copies of the RFQ response.

SECTION V:

EVALUATION AND SELECTION CRITERIA

Award will be made to the vendor submitting the lowest cost quotation which is fully responsive to

the specifications set forth in the RFQ, and/or providing the best value to the South Coast AQMD in

accordance with the South Coast AQMD Procurement Policy and Procedure.

It is the policy of the South Coast AQMD to receive at least as favorable pricing, warranties, conditions,

benefits and terms as other customers or clients making similar purchases or receiving similar services. To

this purpose, formal bidding procedures, sole source awards, and RFP/RFQ processes will include a

certification for “most favored customer” status. South Coast AQMD will give preference, where appropriate,

to vendors who certify that they will provide “most favored customer” status to the South Coast AQMD.

Disabled Veteran Business Enterprises (DVBE’s), Small Businesses, Zero or Near-Zero Emission

Vehicle Businesses, Off-Peak Hours Delivery Businesses, Local Businesses and businesses offering

the South Coast AQMD most favored customer pricing status, meeting the definitions contained in

Attachments B and C of this RFQ shall be granted a preference in an amount equal to the percentage

listed below of the lowest cost responsive quote (preference percentage points):

Small Business or Small Business Joint Venture

DVBE or DVBE Joint Venture

Zero or Near-Zero Emission Vehicle Business

Local Business (Non-EPA Funded Projects only)

Off-Peak Hours Delivery Business

Most Favored Customer Pricing Status

To receive additional preference percentage points in the evaluation process for the categories of Small

Business or Small Business Joint Venture, DVBE or DVBE Joint Venture or Local Business (for non-EPA

funded projects), the bidder must submit a self-certification at the time of quotation submission certifying

that the bidder meets the requirements set forth Attachments B and C. To receive preference percentage

points for the use of DVBE and/or Small Business subcontractors, at least 25 percent of the total contract

value must be subcontracted to DVBEs and/or Small Businesses. To receive preference percentage points

as a Zero or Near-Zero Emission Vehicle Business, the bidder must demonstrate to the Executive Officer,

or designee, that supplies and materials delivered to South Coast AQMD are delivered in vehicles that

operate on clean-fuels. To receive percentage points as a Local Business, the bidder must affirm that it has

an ongoing business within the South Coast AQMD at the time of the bid/quotation submittal and that 90%

of the work related to the contract/purchase order will be performed in the South Coast AQMD. Federally

funded projects are not eligible for local business percentage points. To receive preference percentage

points as an Off-Peak Hours Delivery Business, the proposer must submit, at quotation submission,

certification of its commitment to delivering supplies and materials to South Coast AQMD between the hours

of 10:00 a.m. and 3:00 p.m. Businesses offering Most Favored Customer status shall be granted a

preference in an amount equal to 2 percent of the lowest cost responsive bid. The cumulative preference

percentage points awarded for Small Business, DVBE, use of Small Business or DVBE Subcontractors,

Local Business, Zero or Near-Zero Vehicle Business and Off-Peak Hour Delivery Business shall not exceed

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15 preference percentage points.

Specify Yes/No next to the applicable categories as they pertain to price and delivery of the

item(s) on this RFQ only. In order to receive eligible business preference/percentage points,

vendor must complete this section:

Disabled Veteran Business Enterprise

Joint Venture

Small Business

Small Business Joint Venture

Local Business*

Zero or Near-Zero Vehicle

Business**

Off-Peak Hours Delivery

Business

Most Favored Customer Pricing

Status

*Local business preference will be awarded to eligible vendors when procurements are not funded in whole

or in part by federal grant funds.

**If you answered “yes” for above Zero or Near-Zero Emission Vehicle Business, complete section below.

Check the type of vehicle that qualifies your business as a Zero or Near-Zero Emission Vehicle Business

in conducting deliveries to South Coast AQMD. If a common carrier is used, please list the carrier name.

This information is subject to verification.

Type of Zero or Near-Zero Emission Vehicle:

Electric Powered Vehicle

Compressed Natural Gas (CNG) Powered

Vehicle

Liquefied Natural Gas (LNG) Powered Vehicle

Liquefied Petroleum (LPG) Powered Vehicle

Ethanol Powered Vehicle

Methanol Powered Vehicle

Hydrogen Powered Vehicle

Check

Vehicle

Type

Name of Common Carrier

(if applicable)

The Procurement Section will be responsible for monitoring compliance of suppliers awarded purchase

orders based upon use of low-emission vehicles or off-peak traffic hour delivery commitments through the

use of vendor logs which will identify the contractor awarded the incentive. The purchase order shall

incorporate terms which obligate the supplier to deliver materials in low-emission vehicles or deliver during

off-peak traffic hours. The Receiving department will monitor those qualified supplier deliveries to ensure

compliance to the purchase order requirements. Suppliers in non-compliance will be subject to a two

percent of total purchase order value penalty. The Procurement Manager will adjudicate any disputes

regarding either low-emission vehicle or off-peak hour deliveries.

The Governing Board has approved a Bid Protest Procedure which provides a process for a bidder or

prospective bidder to submit a written protest to South Coast AQMD Procurement Manager in recognition

of two types of protests: Protest Regarding Solicitation and Protest Regarding Award of a Contract. Copies

of the Bid Protest Policy can be secured through a request to South Coast AQMD Procurement Department.

If quotations submittal is for a Public Works project as defined by State of California Labor Code

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Title	Bidder's Conference	Closing Date	Contact Person	Document
Q2026-01	Modular Furniture Systems Moving Services	Mandatory Zoom Bidders’ Conference 12/4/25 11:00 AM	1/9/2026 02:00 PM	Vickie Leung (909) 396-3027	Q2026-01

Modular Furniture Systems Moving Services

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See also