07122P0010-Shelter and Overnight Facilities for Homeless Families with Children
| Location: | New York |
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| Posted: | Sep 10, 2024 |
| Due: | Jun 30, 2026 |
| Agency: | City of New York |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 07122P0010 |
| Publication URL: | To access bid details, please log in. |
| Program: | Family Services |
| Industry: | Human/Client Service |
| EPIN: | 07122P0010 |
| Procurement Name: | 07122P0010-Shelter and Overnight Facilities for Homeless Families with Children |
| Agency: | DEPARTMENT OF HOMELESS SERVICES |
| RFx Status: | Released |
| Procurement Method: | Competitive Sealed Proposal |
| Release Date: | 9/10/2024 12:00:00 AM |
| Due Date: | |
| Main Commodity: | Shelter and Homelessness Prevention |
Show / Hide : Summary
Summary
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EPIN
07122P0010
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Release Date
9/10/2024 12:00:00 AM (Your Local Time)
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Estimated Number of Contracts
50.00
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Estimated Procurement Value
365,000,000.00
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Agency
DEPARTMENT OF HOMELESS SERVICES
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Agency Contact First Name
Cinnamon
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Agency Contact Last Name
Warner
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Agency Contact Email
ACCOContractPlanning@dss.nyc.gov
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Concept Report
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RFx Title
07122P0010-Shelter and Overnight Facilities for Homeless Families with Children
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RFx Status
Released
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Show / Hide : Description
Description
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Purpose of the Solicitation
The Department of Homeless Services works to prevent homelessness before it occurs, address street homelessness, and assist New Yorkers in transitioning from shelter and street homelessness to permanent housing. DHS collaborates with non-profit partners to provide temporary shelter and services that homeless New Yorkers need to achieve and maintain housing permanency. DHS is seeking appropriately qualified vendors to operate Tier II residences for families with children who have no other housing options available. Tier II residences, which operate in accordance with New York State Codes, Rules and Regulations, Title 18, Part 900 (18 NYCRR 900), provide temporary housing accommodations and social services to homeless families until viable housing alternatives become available. In addition to locating viable housing, the Tier II residence program stabilizes the family and promotes the move to independent living. Tier II residences must provide, at a minimum, social services, assistance in seeking permanent housing, assistance in seeking employment and linkages to child care and medical and behavioral (mental health and substance use) health care and recreation services. Services are provided on-site and/or through linkages with other community-based programs. Additionally, Non-Tier II certified residences would be expected to provide the same services as those listed above while certification as a Tier II is pending. The goals and objectives of these shelters are to provide transitional housing for families with children without other housing options, as well as services that help secure viable housing in the community and maintain independent living arrangements. These shelters shall provide structure and an atmosphere which facilitates assessment of the families' needs, the provision of case management and other social services, referrals to appropriate community-based services and assistance in securing alternative housing. The goal of this RFP is to procure high-quality, borough-based shelters for homeless families with children that will enable these families to quickly obtain viable housing within the community. Additionally, the City also seeks proposals for the Overnight Facility Program, pursuant to which contractors supply lodging to homeless families with children who apply for shelter at an intake facility during the hours of 10:00pm and 10:00am, 24 hours per day, 7 days per week. Proposed Term of the Contract(s) The term of the contract(s) will be five (5) years with a four (4) year option to renew. DHS reserves the right to adjust the contract term. Longer length engagements may be contracted to correspond with the underlying lease or funding agreement. Procurement Timeline This is an open-ended RFP. Anticipated Total Maximum Available Funding: As needed through the course of this RFP. • Anticipated Maximum Startup Funding to be negotiated. • Number of awards is to be determined by DHS in order to implement the Turning the Tide plan: nyc.gov/tide Use of PASSPort PASSPort is a web-based system maintained by the City of New York to manage procurement. To submit a proposal to the upcoming RFP, all vendors must create an account within the PASSPort system. Please visit https://passport.cityofnewyork.us/to create an account or to log into the system to view this RFP. Note on Key Dates The key dates indicated below outline the release of the solicitation for this request for proposals. The solicitation response period is represented by the “Release Date” only.
Purpose of the Solicitation
The Department of Homeless Services works to prevent homelessness before it occurs, address street homelessness, and assist New Yorkers in transitioning from shelter and street homelessness to permanent housing. DHS collaborates with non-profit partners to provide temporary shelter and services that homeless New Yorkers need to achieve and maintain housing permanency. DHS is seeking appropriately qualified vendors to operate Tier II residences for families with children who have no other housing options available. Tier II residences, which operate in accordance with New York State Codes, Rules and Regulations, Title 18, Part 900 (18 NYCRR 900), provide temporary housing accommodations and social services to homeless families until viable housing alternatives become available. In addition to locating viable housing, the Tier II residence program stabilizes the family and promotes the move to independent living. Tier II residences must provide, at a minimum, social services, assistance in seeking permanent housing, assistance in seeking employment and linkages to child care and medical and behavioral (mental health and substance use) health care and recreation services. Services are provided on-site and/or through linkages with other community-based programs. Additionally, Non-Tier II certified residences would be expected to provide the same services as those listed above while certification as a Tier II is pending. The goals and objectives of these shelters are to provide transitional housing for families with children without other housing options, as well as services that help secure viable housing in the community and maintain independent living arrangements. These shelters shall provide structure and an atmosphere which facilitates assessment of the families' needs, the provision of case management and other social services, referrals to appropriate community-based services and assistance in securing alternative housing. The goal of this RFP is to procure high-quality, borough-based shelters for homeless families with children that will enable these families to quickly obtain viable housing within the community. Additionally, the City also seeks proposals for the Overnight Facility Program, pursuant to which contractors supply lodging to homeless families with children who apply for shelter at an intake facility during the hours of 10:00pm and 10:00am, 24 hours per day, 7 days per week. Proposed Term of the Contract(s) The term of the contract(s) will be five (5) years with a four (4) year option to renew. DHS reserves the right to adjust the contract term. Longer length engagements may be contracted to correspond with the underlying lease or funding agreement. Procurement Timeline This is an open-ended RFP. Anticipated Total Maximum Available Funding: As needed through the course of this RFP. • Anticipated Maximum Startup Funding to be negotiated. • Number of awards is to be determined by DHS in order to implement the Turning the Tide plan: nyc.gov/tide Use of PASSPort PASSPort is a web-based system maintained by the City of New York to manage procurement. To submit a proposal to the upcoming RFP, all vendors must create an account within the PASSPort system. Please visit https://passport.cityofnewyork.us/to create an account or to log into the system to view this RFP. Note on Key Dates The key dates indicated below outline the release of the solicitation for this request for proposals. The solicitation response period is represented by the “Release Date” only. |
Show / Hide : Key Dates
Key Dates
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Anticipated Contract Start Date
(M/d/yyyy)
7/1/2021
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Anticipated Contract End Date
(M/d/yyyy)
6/30/2026
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Release Date
(M/d/yyyy)
9/10/2024
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Bid Opening Date
(M/d/yyyy)
12:00:00 AM
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Questions Due Date
(M/d/yyyy)
Agency Users may not respond to your question if it is submitted after this date.
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Show / Hide : Documents
Documents
13 Result(s)
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Show / Hide : Pre-response/Pre-bid conferences
Pre-response/Pre-bid conferences
1 Result(s)
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Attachment Preview
Scope of Work
Shelter and Overnight Facilities for Homeless
Families with Children
EPIN: 07122P0010
Table of Contents
1. Program Background
A. Program Goals and Objectives
2. Program Expectations and Proposal Instructions
A. Experience
B. Intake, Case Management and Residential Services
C. Supportive Services
D. Housing and Employment Placement Services
E. Staffing Plan
F. Partnerships
G. Security, Facilities, and Building Management
H. Data Monitoring and Reporting
I. Budget Management
3. Basis for Contract Award and Procedures
A. Proposal Evaluation
B. Evaluation Criteria
C. Contract Award
1
Basic Information
General Guidelines
Anticipated
Contract Term
Anticipated Funding
and Payment Structure
• To respond to this RFP and all other Human/Client Services RFPs,
organizations must have an account and an Approved HHS Accelerator
PQL qualification status in PASSPort. Proposals and Prequalification
applications will ONLY be accepted through PASSPort. If you do not have
a PASSPort account or Approved PASSPort HHS Accelerator PQL
Application, please visit nyc.gov/passport to get started.
• This is an open-endedRFP. Therefore,there is no prescribed due date for
submission. All proposals will be reviewed by the agency on an on-going
basis as they are received until all agency requirements have been
addressed.
• Please allow sufficient time to complete and submit proposals, which
includes entering information, uploading documents, and entering log-in
credentials.
• Providers are responsible for the timely electronic submission of
proposals.
• Resources such as user guides and videos are listed on
www.nyc.gov/passport. For more information about submitting a
proposal through the PASSPort system, please contact
help@mocs.nyc.gov.
The term of the contract(s) will be five (5) years with a four (4) year option to
renew. DHS reserves the right to adjust the contract term. Longer length
engagements may be contracted to correspond with the underlying lease or
funding agreement.
Anticipated Total Maximum Available Funding: As needed through the course
of this RFP.
• Anticipated Maximum Startup Funding to be negotiated.
• Number of awards is to be determined by DHS in order to implement
the Turning the Tide plan: nyc.gov/tide
Minimum
Qualifications
Questions Regarding
this RFP
Anticipated Payment Structure: Line Item Budget
• To propose for this RFP, the proposer must have a 501(c)(3) IRS
determination Letter 501(c)(3) to be eligible
• Questions regarding the RFP must be transmitted in writing to the Agency
Contact Person.
• Questions received prior to the Pre-Proposal Conference will be answered
at the conference.
• Substantive information / responses to questions will be released in an
addendum to the RFP, unless in the opinion of the Agency, the question is
of proprietary nature.
2
Subcontracting
Information
Subcontracting is permissible under the following conditions:
• The proposer will identify any proposed subcontractor in the
proposal.
• All contractors and subcontractors shall be subject to DHS approval
before expenses are incurred and payments made.
Proposal Documents
Document Type
Key Staff Resumes
Organizational Chart
Required Documents
Note: A complete and separate
proposal, including all
required documents
must be submitted for
each site proposed.
Budget
Site Control
Required Documents
(continued)
Optional Documents
Property Management Plan
IRS Determination Letter
[501(c)(3)]
Letters of Reference
Annual Report
Certificate(s) of Occupancy
Medical Linkage Agreement(s)
Description
Resumes and/or descriptions of
qualifications for key staff
positions.
Program organizational chart
showing how the proposed
services fit with the Proposer’s
organization.
Completed Proposal Budget
Summary, including Start-up
budget (if applicable).
• Proof of site control for a
minimum of the initial term
of contract (five (5) years)
• Letter of intent from owner
or landlord OR other proof
of ownership or site control,
such as a deed, executed
contract of sale, site control
letter for City-owned
property, and/or executed
long term lease
Completed Property Management
Plan Narrative.
IRS 501(c)(3) Determination
Letter.
Three (3) letters of reference from
non-governmental entities.
Financial Audit Report or Certified
Financial Statement or letter
explaining why no financial
statement is currently available.
Certificate(s) of Occupancy states
a building’s legal use and/or type
of permitted occupancy.
Linkage agreement(s) from
medical organizations providing
services that support the
achievement of program
participants’ service plan goals.
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Additional
Requirements
for Documents
Community Linkages and
Partnerships
Linkage agreement from
organizations providing services
that support the achievement of
program participants’ service plan
goals.
• Proposal document file size cannot exceed 12MB
• Proposal documents must be in one of the following file formats:
Word (.doc, .docx), PDF (.pdf), and Excel (.xls, .xlsx).
• Only one document file can be added to each required document
slot. If you need to combine documents, complete on of the
following steps:
o For Word documents: Cut and paste contents of all
resumes into one Word document.
o For PDF documents: Combine files into a single PDF.
o For Printed documents: Scan the multiple documents
into a single document.
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Section I – Program Background
A. Program Goals and Objectives
The Department of Homeless Services works to prevent homelessness before it occurs, address
street homelessness, and assist New Yorkers in transitioning from shelter and stre et homelessness
to permanent housing. DHS collaborates with non-profit partners to provide temporary shelter and
services that homeless New Yorkers need to achieve and maintain housing permanency. In April
2016, Mayor de Blasio announced a major restructuring of homeless services in New York City by
creating an integrated and streamlined management structure for DHS and the Human Resource s
Administration (HRA) under the Commissioner of the Department of Social Services. In February
2017, the Mayor announced his comprehensive plan to turn the tide on homelessness,
neighborhood by neighborhood. The plan’s guiding principle is community and p eople first, and
giving homeless New Yorkers, who come from every community across the five boroughs, the
opportunity to be sheltered closer to their support networks and anchors of life, including schools,
jobs, medical care, family, houses of worship, and communities they called home in order to more
quickly stabilize their lives. Learn more about how DHS is turning the tide on homelessness,
neighborhood by neighborhood, at nyc.gov/tide.
As outlined in our plan and as demonstrated over the past year, the City is seeking to identify high-
quality borough-based capacity in community districts that:
• currently have cluster sites and/or commercial hotels that are closing during the “Turning
the Tide” plan, requiring a smaller number of high-quality borough-based replacement
locations to provide sufficient shelter capacity for families and individuals who become
homeless to be sheltered near to their community supports and the anchors of their lives;
and/or
• do not have enough existing shelter capacity for families or individuals who become
homeless to be sheltered near to their community supports and the anchors of their lives
like schools, jobs, medical care, houses of worship and families as they get back on their
feet.
DHS is seeking appropriately qualified vendors to operate Tier II residences for families with children
who have no other housing options available. Tier II residences, which operate in accordance with
New York State Codes, Rules and Regulations, Title 18, Part 900 (18 NYCRR 900), provide temporary
housing accommodations and social services to homeless families until viable housing alternatives
become available. In addition to locating viable housing, the Tier II residence program stabilizes the
family and promotes the move to independent living. Tier II residences must provide, at a minimum,
social services, assistance in seeking permanent housing, assistance in seeking employment and
linkages to childcare and medical and behavioral (mental health and substance use) health care and
recreation services. Services are provided on-site and/or through linkages with other community-
based programs. Additionally, Non-Tier II certified residences would be expected to provide the
same services as those listed above while certification as a Tier II is pending.
The goals and objectives of these shelters are to provide transitional housing for families with
children without other housing options, as well as services that help se cure viable housing in the
community and maintain independent living arrangements. These shelters shall provide structure
5
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