TO: PROSPECTIVE BIDDERS
November 7, 2025
RE: South Shore Village Business Improvement District (BID) Gateway Signs
PROJECT OVERVIEW
The South Shore Village Business Improvement District (BID) Board is seeking a qualified
contractor to design and install two gateway signs to identify the district. The signs should
incorporate the district’s new logo and brand standards and meet the requirements for a
Neighborhood Commercial District Identifier Sign, as defined in UDO Section 39-8.05.C.1-7.
The board is interested in exploring different sign styles, construction types, and the potential
for illumination at this early stage, as they formulate a budget for the project.
South Shore Village is a vibrant commercial district located on the southern shore of Lake
Macatawa, less than a mile southwest of Holland’s downtown. It is a unique point of
connection between downtown and the waterfront, with an eclectic mix of shopping, dining,
public art, and services that reflect its nautical and local vibe.
Prospective consultants are encouraged to review the South Shore Village Neighborhood
Vision and Engagement Plan for additional insights about the area and its goals.
SUBMISSION DETAILS
The bids will be received until JANUARY 5, 2026.
Bids must include the “BID SPECIFICATION FORM” provided.
The City of Holland distributes bid documents through the Michigan Intergovernmental Trade
Network (MITN) website https://www.bidnetdirect.com/mitn/cityofholland/ and through the Bids
and RFPs page on the City’s website https://www.cityofholland.com/Bids.aspx.
Questions pertaining to the specifications or bid document should be directed to Community &
Neighborhood Services (CNS), Anna Schutter a.schutter@cityofholland.com.
A South Shore Village BID Board meeting will be held to answer questions and provide
information to potential bidders on November 18 at 1:00pm in Holland City Hall. This
optional meeting is in addition to the required meeting, to be held after bid selection.
If planning to attend, please RSVP to Anna Schutter by November 14 at 12:00pm.
Questions and answers from the November 18, 2025 meeting will be published at
https://www.bidnetdirect.com/mitn/cityofholland/ on Friday, November 21, 2025 by 5pm.
Bids are to be irrevocable for a period of thirty (30) days from the date of the bid opening and
shall not be withdrawn, modified or altered after the bid opening.
Contracts and Purchase orders shall be awarded to the lowest responsible bidder. In
determining the lowest responsible bidder, in addition to price, the items set forth in Section 2-
48 of the Ordinance Code of the City of Holland shall be considered.
GENERAL CONDITIONS
1. Project Scope and Deliverables
• Design and install two (2) gateway signs for the South Shore Village BID.
o Tentatively located at the convergence of 16th, 17th, and South
Shore Drive; and at 16th and Kollen Park Drive.
• After bid is awarded, attend at least one BID Board meeting to gather thoughts, feedback,
and inspiration from board members. This is separate from the optional information
meeting offered on November 18, 2025.
• Communicate with City Staff throughout the process to keep updated and provide drafts
as necessary for reflection and feedback.
• Ensure signs meet the requirements for a Neighborhood Commercial District Identifier
Sign, as defined in UDO Section 39-8.05.C.1-7. Including, but not limited to:
o Sign shall be located on private property
o Freestanding signs shall not exceed a maximum of 6 feet in height
and 25 square feet in area and shall not create a visibility hazard for
motorists or pedestrians.
• Secure all permits and approvals required for installation.
• All work shall be subject to inspection by the City of Holland and shall meet recognized
standards of good workmanship.
2. Completion
The work shall be completed by April 1, 2026.
3. Payments
The contractor shall be paid the total contract price upon completion of the work and its
acceptance by the City.
4. Proposal Requirements
• Completed Bid Form (attached)
• Resume and/or portfolio which includes examples of past work
• Project Proposal
• Project Timeline
5. Submission of Proposals
An electronic copy of your proposal may be submitted via the MITN website:
https://www.bidnetdirect.com/mitn/cityofholland/ or a thumb drive may be mailed/or
dropped off in a sealed envelope by JANUARY 5, 2026.
City of Holland
Attn Finance/Purchasing
270 River Ave.
Holland MI 49423
6. Selection Process
City of Holland staff reserves the right to designate proposers as qualified and to prepare
a list ranking those designated as qualified based on the City of Holland’s determination,
in its sole discretion, of the best interest of the City. City of Holland staff will evaluate
proposals in a fair, consistent, and objective manner. Selection of the firm shall be based
on the response to questions or requirements identified in this RFP and potential
negotiations related to scope of project in consideration of available budget resources.
The City of Holland reserves the right to require interviews as staff feels is needed.
Selection criteria will require a good fit with the City of Holland team. The final staff
recommendation will be made to the City Council for consideration and approval.
7. Proposed Timeline
RFP Published
Information Meeting w/ SSV BID Board
Proposals Due
Bid Awarded
Brainstorm Meeting w/ SSV BID Board
Project Completed
November 7, 2025
November 18, 2025
January 5, 2026
January 12, 2026
January 20, 2026
April 1, 2026
South Shore Village Business Improvement District (BID)
Gateway Signs Design and Installation
Bid Specification Page
Business Name:
Address:
Contractor Name:
Phone #:
Email:
Supervisor Name & Phone #:
Requirements: Submit a completed bid for the project scope, including a project
proposal and timeline. Please give a total project bids on the lines provided.
Project Scope: (please attach additional sheets if needed)
____________________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
Project Timeline:
__________________________________________________________
__________________________________________________________
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BID TOTAL FOR SIGN DESIGN $_________________
BID TOTAL FOR SIGN MANUFACTURING $_________________
BID TOTAL FOR SIGN INSTALLATION $_________________
BID TOTAL FOR ILLUMINATION $_________________
Anticipated Completion Date: ___________________________
Date of Bid __________________
We, the undersigned, being familiar with specifications and conditions for bidding,
propose to design and install two gateway signs for the South Shore Village
Business Improvement District in accordance with the scope of work.
This bid is NET and includes all costs associated with the deliverables.
This bid is firm for a period of thirty (30) days from the date of the bid opening and will
not be withdrawn, modified or altered after the bid opening.
Signature of Bidder_________________________________________
Company Represented_______________________________________
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
