Chimney Rock Dam Downstream Toe Improvements Design

Location:	Oklahoma
Posted:	Mar 12, 2026
Due:	Mar 17, 2026
Agency:	Grand River Dam Authority
Type of Government:	State & Local
Category:	56 - Construction and Building Materials C - Architect and Engineering Services - Construction Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	RFQ 3601
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GRAND RIVER DAM AUTHORITY

RFQ/RFP# 3601

Solicitation Cover Page

1. Solicitation: 3601

2. Solicitation Issue Date: 03/12/2026

3. Brief Description of Requirement: Chimney Rock Dam Downstream Toe Improvements Design

The Grand River Dam Authority is seeking responses for Chimney Rock Dam Downstream Toe Improvements

Design

4. Response Due Date: 03/17/2026

Time: 2:00 PM Central Standard Time

5. Contracting Officer:

Name: Waylon Cook

Phone: 918-981-8452

Cell: 918-849-1154

Email: Waylon.Cook@grda.com

Grand River Dam Authority is an agency of the State of Oklahoma.

GRDA Engineering & Technology Center • 9933 E 16th Street • Tulsa, Oklahoma 74128 •918-256-5545

GRAND RIVER DAM AUTHORITY

RFQ/RFP# 3601

1. This is a standard bid. Please scan and email your quote to Waylon.Cook@grda.com. The bid

opening date for this RFQ is 3/12/2026 2:00 PM Central Standard Time.

2. A completed non-collusion certificate is required and must be submitted with your bid.

3. This form must be signed by an authorized representative of your company in the space provided

in the lower right-hand corner of this form.

4. The awarding of the successful bidder will be based on the best value bid received that meets the

specifications listed below and the requirements herein. This includes, but is not limited to, the

following in no order of precedence: price, delivery, adherence to specifications and ability to

meet the needs of the project. GRDA will take into consideration past performance and delivery

lead times in the evaluation.

Preference may be given to vendors that accept EPay as method of payment if analysis estimates

that such appears to result in a lower cost to GRDA. Additional payment terms may also be taken

into consideration in the analysis process.

****** Read the General Bidding Instructions attached to this RFQ for further instructions. ******

Grand River Dam Authority is an agency of the State of Oklahoma.

GRDA Engineering & Technology Center • 9933 E 16th Street • Tulsa, Oklahoma 74128 •918-256-5545

PO Box 669

Chouteau, OK 74337

Office: 918-981-8452

Cell: 918-849-1154

Email:

Waylon.Cook@grda.com

GRAND RIVER DAM AUTHORITY

RFQ / RFP #

CERTIFICATE OF NON-COLLUSION AND RELATIONSHIPS

The undersigned, of lawful age, being first sworn upon oath, deposes and states as follows:

A. For purposes of competitive bids, I certify:

1. I am the duly authorized agent of

(Company Name)

the bidder submitting the competitive bid which is attached to this statement, for the purpose of certifying the facts

pertaining to the existence of collusion among bidders and between bidders and state officials or employees, as well

as facts pertaining to the giving or offering of things of value to government personnel in return for special

consideration in the letting of any contract pursuant to said bid;

2. I am fully aware of the facts and circumstances surrounding the making of the bid to which this statement is attached

and have been personally and directly involved in the proceedings leading to the submission of such bid; and

3. Neither the bidder nor anyone subject to the bidder’s direction or control, has been a party:

a. To any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to

refrain from bidding;

b. To any collusion with any state official or employee as to quantity, quality or price in the prospective contract, or

as to any other terms of such prospective contract; or

c. In any discussions between bidders and any state official concerning exchange of money or other thing of value

for special consideration in connection with the prospective contract;

B. I certify, if awarded the contract, whether competitively bid or not, neither the contractor nor anyone subject to the

contractor’s direction or control has paid, given, or donated, or agreed to pay, give, or donate any officer or employee of

the State of Oklahoma any money or thing of value, either directly or indirectly, in procuring the contract to which this bid

and statement relates.

C. I certify that I have disclosed below the names of all persons and the positions they hold within their respective

companies or firms of:

1. Any partnership, joint venture or other business relationships now in effect or which existed within one (1) year

prior to the date of this statement with any architect, engineer, or other party to the project to which this bid relates;

2. Any such business relationship now in effect or which existed within the one (1) year prior to the date of this

statement between any officer or director of the bidder and any officer or director of the architectural or

engineering firm, or other party to the project to which this bid relates; or

3. If none of the above-mentioned business relationships exist, I have provided a statement to that effect.

_________________________________________________________________________________

(Names and titles of business relationships or a statement of non-existence. Use additional sheet if necessary)

D. I further certify that I have disclosed below any known business or familial relationship in effect or which existed within

one (1) year prior to the date of such statement between any officer or director of the bidding company and any employee

of the Grand River Dam Authority in accordance with 74 O.S. § 85.22C. If none of the above-mentioned relationships

exist, I have provided a statement to that effect.

__________________________________________________________________________________

(Names and description of relationship or a statement of non-existence. Use additional sheet if necessary)

I hereby swear or affirm, under penalty of perjury, that the forgoing information is true and correct.

________________________________________

Bidder Signature

________________________________________

Bidder Printed Name

________________________________________

Bidder Printed Title

________________________________________

Date

GENERAL BIDDING INSTRUCTIONS

FOR STANDARD & EMERGENCY BIDS

GRAND RIVER DAM AUTHORITY

Bids shall be submitted to the designated purchasing agent at the Grand River Dam Authority (hereinafter referred to as

“GRDA” or “the Authority”) at the address on the attached RFQ or RFP form on or before the date (and time, if

applicable) indicated. Bids shall be in conformity with these and any additional instructions to bidders and shall be

submitted on GRDA’s form. The RFQ (Request for Quote) or RFP (Request for Proposal) form must be completed

in full and signed by the bidder. If your bid response necessitates additional space, you may attach additional pages;

however, the RFQ or RFP form must be completed, signed and reference the additional pages. All bid responses shall

be typewritten or handwritten in ink, and any corrections to bids shall be initialed in ink. Quotations or proposals

submitted in pencil shall not be accepted.

Quotations or proposals may be submitted to GRDA via postal mail, delivery service, DQGe-mail, provided all required

signatures can be transmitted successfully.

Non-Collusion Certificate: RFQs or RFPs anticipated to exceed a total amount of $5,000 shall be accompanied by

aNon-Collusion Certificate. This certificate shall be completed by the bidder and include a signature in ink of

anauthorized company representative (preferably the bidder) with full knowledge and acceptance of the bid proposal.

Purchaseorders in excess of $5,000 will not be released to the successful bidder without receipt of a properlysigned

certificatefor the bid.

In the event the unit price and line total extension do not agree, the unit price shall be considered the quoted price

accepted for evaluation.

Freight Terms: All prices shall be quoted ''3 'HVWLQDWLRQ. All packaging, handling, shipping anddelivery charges

shall be included in the unit price quoted for each line item. No exceptions shall be granted unlessapproved by the

guidelines of the GRDA Chief Financial Officer or designee.

Other Surcharges: Any additional surcharges (such as HazMat charges, fuel surcharges, set-up fees, etc.) shall be

included in the unit price quoted for each line item. All additional charges are considered a part of the cost of the goods,

and bids shall be evaluated to include these additional charges.

Tax-Exempt Status: GRDA is an agency of the state of Oklahoma and is specifically exempt from the payment of

sales tax by Oklahoma state statute, Title 68 O.S.A. § 1356 (10). An excerpt from the statute shall be furnished upon

request.

Questions arising during the bidding process should be submitted via email to the GRDA purchasing agent

named on the RFQ or RFP. The GRDA purchasing agent shall coordinate a reply from the end user to ensure that all

potential bidders are provided the same information. Under no circumstances shall a bidder discuss pricing with any

GRDA employee prior to the bid opening.

All bids submitted shall be subject to GRDA’s Purchasing Policy and Procedures, General Terms and Conditions, the

bidding instructions and specifications, the Oklahoma Open Records Act, other statutory regulations as applicable, and

any other terms and conditions listed or attached herein – all of which are made part of this Request for Quote or

Request for Proposal.

GRDA reserves the right to waive any informalities, reject any and all bids, and to award a contract, as applicable, in the

best interests of the Authority. All bid responses become the property of GRDA and are subject to the Oklahoma Open

Records Act. GRDA shall endeavor to protect technical information designated by the bidder as proprietary information;

however, only technical information (i.e., “trade secrets”) may be considered proprietary – pricing and other non-

technical aspects of the quote shall be considered non-proprietary.

“Sole Brand” or “No Sub” Items: Items with a “Sole Brand” or “No Sub” designation in the description shall be

furnished as the specified manufacturer and model/part number. No exception may be taken to the specification, and no

alternate shall be accepted. In those cases where a manufacturer has discontinued the specified model/part number,

the bidder shall indicate so on the RFQ. If a replacement item is available, the new model/part number shall be

indicated on the RFQ form and the price quoted. It shall also be noted whether the replacement item is a direct

replacement for the obsolete part number originally requested. If not, or if the specifications differ in any way, the bidder

shall explain in detail, and corresponding drawings or descriptive literature shall be included with the quote.

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GRDA Finance Form 003 (Rev)

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Chimney Rock Dam Downstream Toe Improvements Design

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