Gym Floor Refinishing
| Location: | Texas |
|---|---|
| Posted: | Feb 17, 2026 |
| Due: | Mar 3, 2026 |
| Agency: | Southwest Independent School District |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 2526-103 |
| Publication URL: | To access bid details, please log in. |
Bid Information
| Type | Request for Quotes (Informal) |
| Status | Issued |
| Number | 2526-103 (Gym Floor Refinishing) |
| Issue Date & Time | 2/17/2026 02:00:01 PM (CT) |
| Close Date & Time | 3/3/2026 02:00:00 PM (CT) |
| Question Cut Off Date | 2/24/2026 02:00:00 PM (CT) |
| Notes |
Southwest Independent School District is accepting bid responses for the following equipment, products, and/or services:
Gym Floor Refinishing in accordance with the instructions, terms and conditions, and requirements/specifications contained in this Solicitation. Note the specific requirements represented by 'Attachments' and 'Attributes'. Southwest ISD strongly requests all bids be submitted electronically. Electronic bidding will eliminate errors, eliminate unnecessary work, and is friendlier to the environment. Your cooperation is appreciated. |
| Name | Jason Morgan, Director of Purchasing |
| Address |
11914 Dragon Ln
Building 400 San Antonio, TX 78252 USA |
| Phone | (210) 622-4746 |
| Fax | (210) 622-0564 |
| jmorgan7785@swisd.net |
Bid Documents
| Document name | Format | ||
|
|||
|
Bid Invitation
|
Acrobat / PDF | BINVAVL | 9094110 |
|
Public Question & Answer
|
Acrobat / PDF | BINVAVL | 9094110 |
Bid Attachments
| File Name | Description | File Size | ||
|
||||
| W-9.pdf (please login to view this document) | W-9 | 141 KB | 338775 | 7200141 |
| SWISD CIQ (Fillable).pdf (please login to view this document) | Conflict of Interest Questionnaire | 43 KB | 338775 | 7200144 |
| OUT_OF_STATE_CERTIFYING_STATEMENT - 2024-07-16T073538.446.pdf (please login to view this document) | Out of State Certifying Statement | 14 KB | 338775 | 7200152 |
| Hold Harmless Agreement.pdf (please login to view this document) | Hold Harmless Agreement | 100 KB | 338775 | 7200169 |
Attachment Preview
2526-103
Gym Floor Refinishing
Issue Date: 2/17/2026
Questions Deadline: 2/24/2026 02:00 PM (CT)
Response Deadline: 3/3/2026 02:00 PM (CT)
Contact Information
Contact: Jason Morgan, Director of Purchasing
Address: Purchasing Department
11914 Dragon Ln
Building 400
San Antonio, TX 78252
Phone: (210) 622-4746
Fax: (210) 622-0564
Email: jmorgan7785@swisd.net
Page 1 of 20 pages
Deadline: 3/3/2026 02:00 PM (CT)
2526-103
Event Information
Number:
2526-103
Title:
Gym Floor Refinishing
Type:
Request for Quotes (Informal)
Issue Date:
2/17/2026
Question Deadline: 2/24/2026 02:00 PM (CT)
Response Deadline: 3/3/2026 02:00 PM (CT)
Notes:
Southwest Independent School District is accepting bid responses for the following
equipment, products, and/or services:
Gym Floor Refinishing
in accordance with the instructions, terms and conditions, and
requirements/specifications contained in this Solicitation. Note the specific
requirements represented by 'Attachments' and 'Attributes'. Southwest ISD
strongly requests all bids be submitted electronically. Electronic bidding will
eliminate errors, eliminate unnecessary work, and is friendlier to the environment.
Your cooperation is appreciated.
Ship To Information
Address: 7314 Old Pearsall Road
San Antonio, TX 78242
Phone: (210) 622-4784
Fax: (210) 623-6247
Billing Information
Address: 11914 Dragon Lane
Building 400
San Antonio, TX 78252
Phone: (210) 622-4400
Fax: (210) 622-4323
Bid Attachments
W-9.pdf
W-9
SWISD CIQ (Fillable).pdf
Conflict of Interest Questionnaire
OUT_OF_STATE_CERTIFYING_STATEMENT - 2024-07-16T073538.446.pdf
Out of State Certifying Statement
Hold Harmless Agreement.pdf
Hold Harmless Agreement
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Page 2 of 20 pages
Deadline: 3/3/2026 02:00 PM (CT)
2526-103
Bid Attributes
1 Scope of Work
Southwest ISD is accepting bids to refinish competition and practice gym floors at our secondary campuses.
The work for all practice and competition gyms, except Legacy HS Practice Gym, shall include:
Sweeping and mopping the floors to remove fine dirt and dust
Scraping up of gum deposited on gym floors
Wet buffing of the gym floors by using 220-grit abrasive pads and an adhesion formula.
Applying one (1) coat of 50% solids oil-based gym finish on the floors
The work for the Legacy HS Practice Gym shall include:
Sweeping and mopping the floors to remove fine dirt and dust
Scraping up of gum deposited on gym floors
Sand floor to bare wood using coarse, medium, and fine grit sandpaper.
Apply oil based gym sealer.
Paint game lines and graphics
Apply 2 coats of 50% solids oil base gym finish.
I understand the scope of work
(Required: Check if applicable)
2 Acceptance of Attachments
The Responding proposer, by checking this box and submitting a bid response, hereby affirms that they have read
and agree to the terms and conditions as outlined in this solicitation.
Requested documentation is under 'Attachments' tab:
W-9
Conflict in Interest Questionnaire
Out of State Certifying Statement
Hold Harmless Agreement (Notarized)
Such documentation is to be uploaded under the 'Response Attachments' tab.
All required Bid documentation must be submitted. Failure to supply all requested documentation may
be grounds for bid disqualification.
I understand the requirements
(Required: Check if applicable)
3 General Terms & Conditions
TERM OF CONTRACT
Southwest ISD seeks contract services Gym Floor Refinishing from the award date through no later
than August 31, 2026.
All work must be completed by by July 23, 2026, for all gyms.
Start date (tentative to change) for Southwest High School, Southwest Legacy High School and
Crossroads/Alternative High School (formerly CAST STEM High School) gyms is June 22, 2026.
Page 3 of 20 pages
Deadline: 3/3/2026 02:00 PM (CT)
2526-103
Start date (tentative to change) for McNair Middle School, McAuliffe Middle School, Scobee Middle
School and Resnik Middle School gyms is June 1, 2026.
DISTRICT OVERVIEW
An overview of Southwest ISD can be found at https://www.swisd.net/ . This web page provides the District's profile,
demographics, schools, staffing levels, budget, vision and mission statements, strategic plan, organizational charts,
and additional information.
GOVERNING DOCUMENTS
The following instructions by the District are intended to afford Proposer(s) an equal opportunity to
participate in the proposal process and provide a predetermined set of criteria representing the
District's business and service requirements. This proposal is governed by the Texas Education Code
(TEC), other applicable State of Texas statutes and all local. Board of Education policies.
This Solicitation shall be governed by the following documents unless an exception is otherwise taken
within this Solicitation. Documents are incorporated by reference only and are not attached as part of
this Solicitation.
1) Texas Education Code 44.031 - 44.047.
2) Purchasing and Acquisition, Southwest ISD Policy CH (Legal)
3) Purchasing and Acquisition, Southwest ISD Policy CH (Local).
OFFER PERIOD
This bid is a firm offer which shall be irrevocable and open for acceptance for forty-five (45) calendar
days unless otherwise specified) from the date of submission.
AWARD
This project will be awarded to one (1) vendor based on the criteria for evaluation included in this proposal.
PRE-AWARD INQUIRIES
All requests for clarification, interpretations, and/or questions for this solicitation shall be through this
electronic solicitation. This ability can be found under the ”Question” tab. All requests must be
submitted prior to the date indicated by the ”Question Cutoff Date”. Only fully completed requests for
valid and current solicitation will receive a response; late or delinquent requests will not be entertained
or answered.
Each question, clarification or interpretation request must include all pertinent information required to
receive a response. Failure to provide all information may delay a response from the District. The
District reserves the right to inform the requester that the response to their request will be submitted
through an addendum to all interested vendors and not be addressed directly through their request.
The respondent is discouraged from contacting the District’s staff directly unless necessary.
NOTE: Contact with other employees of the District outside the Southwest ISD Purchasing Office is
prohibited during the solicitation process unless directed by the District Purchasing staff. Respondents
that fail to adhere to this requirement risk having their response disqualified.
Page 4 of 20 pages
Deadline: 3/3/2026 02:00 PM (CT)
2526-103
PRICING
Pricing shall be based on the square footage of the gyms. See Line Items tab to see gym location, square footage
and provide pricing. Proposer is to type in the price in the box under the word “PRICE”. All costs associated with
providing the total service to the District (e.g.- sweeping, mopping, scraping, buffing, finish application, etc.) shall be
included in the price bid.
RESERVATION OF RIGHT
Southwest ISD expressly reserves the right to:
1) Waive minor deviations from specifications, if the District determines that the overall cost of the goods
or services will be lower and the overall function is improved or not impaired
2) Waive any minor informality or deficiency in any Solicitation procedure
3) Reject any or all Solicitation Responses
4) Cancel the Solicitation
5) Reissue a Solicitation
6) Extend the Solicitation opening time and date, the Contract Award date, or both
7) Specify approximate quantities
8) Increase or decrease the quantity specified in the Solicitation
9) Consider and accept alternate Solicitations, if specified in the Solicitation, when it is considered in the
best interest of the District
10) Procure any goods or services by other means
The vendor understands and agrees that the above general bid specifications and specific terms and
conditions are terms and conditions of the contract between the Southwest ISD and the vendor. These
general bid specifications and terms and conditions shall control and govern in the event of any conflict with
any other terms and conditions submitted by the vendor.
AUTHORIZED PURCHASE
The successful Proposer will not begin services or deliver the product without a purchase
order. Southwest ISD will neither be responsible nor make payment for any goods delivered or
services performed without a valid purchase order.
LEGAL VENUE
The vendor understands and agrees that venue for any litigation arising from this award or contract
shall lie in San Antonio, Bexar County, Texas and that any dispute shall be governed by the laws of the
State of Texas.
CONTRACT RELATIONSHIP
The proposer is not an employee of the District and is not entitled to fringe benefits. Furthermore,
the District will not deduct Federal Income Taxes, FICA or any other funds required to be deducted by
an employer as this is the responsibility of the Proposer. The Proposer is an independent contractor,
and District and Proposer have not entered into a joint venture or partnership in providing the
services herein and nothing contained herein shall constitute or designate the vendor or any of his
employees as employees of the Southwest ISD. The bid and any eventual award may not be assigned
or any right hereunder transferred to a third party.
CONFLICT OF INTEREST DISCLOSURES
Any individual or business entity that contracts or seeks to contract for the sale or purchase of
Page 5 of 20 pages
Deadline: 3/3/2026 02:00 PM (CT)
2526-103
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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See also
Bid Information Type Request for Proposal Status Issued Number 2025-1019 (Athletic Equipment, Supplies,
Mc Allen Independent School District
Bid Due: 6/30/2027
Bid Number Bid Title Bid Type Organization Bid Issue Date Bid Close Date
Mc Allen Independent School District
Bid Due: 6/30/2027
Bid Number Bid Title Bid Type Organization Bid Issue Date Bid Close Date
Mc Allen Independent School District
Bid Due: 6/30/2027
Bid Number Bid Title Bid Type Organization Bid Issue Date Bid Close Date
Mc Allen Independent School District
Bid Due: 6/30/2027
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