Bulk Soilless Media Compatible with NGL Ellepot Machinery
| Location: | Ohio |
|---|---|
| Posted: | Jan 22, 2026 |
| Due: | Feb 13, 2026 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | SRC0000036518 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000036518 |
| Solicitation Name: | Bulk Soilless Media Compatible with NGL Ellepot Machinery |
| Original Begin Date: | 1/22/2026 8:45:00 AM |
| Begin Date: | 1/22/2026 8:45:00 AM |
| End Date: | 2/13/2026 8:45:00 AM |
| Inquiry End Date: | 2/11/2026 5:00:00 PM |
| Commodity: | Soil |
| MBE Set Aside: | MBE Set Aside |
| Agency: | DNR150000 DNR-Division of Forestry DNRCOL |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Request for Quote (RFQ) |
Solicitation General Information
|
In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
|
|||
|
Solicitation ID
SRC0000036518
|
|||
|
Solicitation Name
Bulk Soilless Media Compatible with NGL Ellepot Machinery
|
RFx Type
Request for Quote (RFQ)
|
||
|
Lot #
1
|
Solicitation Status
Open for Bidding
|
||
|
Round #
1
|
MBE Set Aside
|
||
|
Begin Date
1/22/2026 8:45:00 AM (ET)
|
Amendment?
|
||
|
End Date
2/13/2026 8:45:00 AM (ET)
|
Inquiry End Date
2/11/2026 5:00:00 PM
|
||
|
Summary
|
Predecessor Contract
|
||
|
Process
The Buckeye State Tree Nursery is seeking quotes for the supply of high-quality soilless media specifically engineered for use in NGL Ellepot machinery. To ensure compatibility with our automated filling systems, the media must meet the following technical specifications:
|
|||
|
Ship To
|
|||
1 Record(s)
|
0 Record(s)
|
Solicitation Documents
2 Record(s)
|
Attachment Preview
REQUEST FOR QUOTE
The Ohio Department of Natural Resources is requesting bids for: Soilless Media Compatible with NGL
Ellepot Machinery
Name or Title of the Service or Supply: Bulk Soilless Media
Ordering Division and Address: Division of Forestry, Buckeye State Tree Nursery, 5940 Memory Road.,
Zanesville, OH 43701
Specifications: The Buckeye State Tree Nursery is seeking quotes for the supply of high-quality soilless
media specifically engineered for use in NGL Ellepot machinery. To ensure compatibility with our
automated filling systems, the media must meet the following technical specifications:
1. Composition: A uniform blend consisting of traditional high-grade Sphagnum Peat Moss
combined with Wood Fiber.
2. Processing: All media must be pre-screened to a fine/consistent texture to prevent clogging or
bridging in automated Ellepot dispensers.
3. Physical Properties: The material must be free of large debris, sticks, or oversized aggregates
that could interfere with the paper-potting process.
4. Volume and Packaging
a. Quantity: 60 Compressed Bales.
b. Bale Size: 110 ft^3 (compressed).
c. Expansion Rate: Media must yield an approximate decompressed volume of 220–230
ft^3 per bale upon processing.
Required Properties: Material must be within the below ranges.
Elements
pH **
E.C. (mmhos/cm)
Nitrate – NO3- (ppm)
Ammonium – NH4+ (ppm)
Phosphorus – P (ppm)
Boron – B (ppm)
Potassium – K (ppm)
Sodium – Na (ppm)
Calcium – Ca (ppm)
Magnesium – Mg (ppm)
Copper – Cu (ppm)
Manganese – Mn (ppm)
Iron – Fe (ppm)
Zinc – Zn (ppm)
Range
Min
5.4
0.75
30
0
2
0.1
30
14
0
0.2
0.5
0
0
0
Max
6.2
1.6
86
20
24
0.55
98
50
0.3
1.1
2.2
0.5
0.5
0.06
Aluminium – Al (ppm)
Molybdenum – Mo (ppm)
REQUEST FOR QUOTE
NA
NA
<5
Physical Characteristics
Dry Density (g/L)
Bulk Density (lbs/cft)
Moisture Content (%) Loose
Moisture Content (%) Compressed
Water Retention (x dry weight)
Coarse Fiber > 10 mesh
Min
70
7.5
50
41
8
25
Max
100
11
55
46
12
35
Soilless Media Components % Volume
1. Coarse Peat Moss 80%
2. NF Wood 15%
3. Horticultural Perlite 5%
4. Dolomitic Lime <1%
5. Calcitic Lime <1%
6. Non-ionic Wetting Agent <1%
7. Starter Charge <1%
Estimated Order Information:
1. Minimum order quantity: 10 bales per order
2. Estimated Seasonal orders: 70-120 Bales
Deliverables:
1. Offeror’s quotes should be in price per bale inclusive of all shipping and handling fees.
2. Offeror’s quotes should also be able to handle minor changes to product composition within
established ranges. Major changes will require amendments to the agreement.
Contract Term: Notwithstanding any renewals, automatic or otherwise, provided in the attached Quote,
this Agreement shall terminate as of, and shall not extend beyond June 30, 2027. Upon mutual, written
consent and subject to appropriation, the parties may renew this Agreement on the same terms and
conditions. Any changes to the terms and conditions, except performance completion and termination
dates, may require a separate agreement.
Delivery: Delivery for 2026 Purchases must be no later than March 13, 2026. ODNR Contact: William
Barnhill, Buckeye State Tree Nursery, 5940 Memory Road., Zanesville, OH 43701
F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this
Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering
Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne
and paid by the Contractor unless otherwise stated.
REQUEST FOR QUOTE
All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable
passes to the State. Unless otherwise provided in this Contract, the State will determine whether the
Contractor provided each Deliverable required in this Contract and has fully met all work requirements
of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.
Evaluation: The contract will be awarded to the lowest responsive and responsible bidder as
determined by the State. All Proposals must be submitted through Ohio Buys. Proposals received
outside of Ohio Buys will not be considered.
Contract Award: The contract will be awarded to the lowest responsive and responsible bidder by low lot
total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the
bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items
may result in the bidder being deemed not responsive
Preferences:
The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.
Following the initial evaluation and scoring, all Proposals will be considered for preferences. Preferences
will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the
second and third preferences. The preferences shall be combined and applied as a total percentage of
the original Proposal to determine the score for evaluation purposes.
Preferences will only be applied if there is at least one Offeror that does not qualify for that particular
preference. For purposes of qualifying for a preference, an Offeror failing to complete the certification
for each preference will be deemed as not qualifying for that preference.
(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end
product, the State will add the applicable percentage of the total available points to the total score of
each Offeror offering a domestic source end product.
(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State
will add the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.
(c) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible
to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost
for products and services. A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based
on its significant economic presence in Ohio or a border state.
(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total
available points to any certified veteran-friendly business Offeror’s total score.
Bill to information:
All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).
There are two options available to submit invoices to FSS:
•
EMAIL the invoice to: invoices@ohio.gov
•
MAIL the invoice to:
REQUEST FOR QUOTE
OBM Shared Services
Attn: Accounts Payable
PO Box 182880
Columbus, Ohio 43218-2880
To ensure the payment process is not delayed, invoices should be complete, accurate, and contain the
following information:
•
Invoice must include Origin-DNR-N18
•
Must include the Purchase Order (PO) number assigned. You may shorten it to the last five
digits.
•
Supplier full name as it appears on your PO.
•
The Ship to and/or service facility name and full address
•
Unique invoice number
•
Date of service or date work was completed.
•
Complete itemization of services performed, materials or goods supplied and/or labor
furnished.
•
Line charge(s). If parts are included, please break out the line charges with product and charges
separately.
•
No State of Ohio sales tax
•
Remit to address must match our records for payment
•
This PO is only valid for the goods and/or services received through June 30, 2026.
•
Any goods/services received after June 30, 2026 will require a new PO.
All fields mentioned above are required to count as a correct invoice; failure to provide this information
will result in a returned invoice and delayed payment.
Economic Price Adjustment
The Contract prices(s) will remain firm for the initial term of the Contract. Thereafter, the Contractor may
submit a request to increase its price(s) to be effective 30 calendar days after acceptance by the State. No
price adjustment will be permitted prior to the effective date of the increase received by the Contractor from
its suppliers; on purchase orders that are already being processed; or on purchase orders that have been
filled and are awaiting shipment. If the Contractor receives orders requiring quarterly delivery, the increase
will apply to all deliveries made after the effective date of the price increase.
The price increase must be supported by a general price increase in the cost, e.g., increases in the cost of
raw materials, labor, freight, workers’ compensation and/or unemployment insurance. Detailed
documentation, to include a comparison list of the contract items and proposed price increases, must be
submitted to support the requested increase. Supportive documentation includes, but is not limited to:
copies of the old and the current price lists or similar documents which indicate the original base cost of the
product to the Contractor and the corresponding increase, and/or copies of correspondence sent by the
Contractor's supplier on the supplier's letterhead, which contain the above price information and explains
the source of the increase in such areas as raw materials, freight, fuel or labor, etc.
Should there be a decrease in the cost of the finished product due to a general decline in the market or
some other factor, the Contractor is responsible to notify the State immediately. The price decrease
adjustment will be incorporated into the contract and will be effective on all purchase orders issued after
the effective date of the decrease. If the price decrease is a temporary decrease, such should be noted on
the invoice. In the event that the temporary decrease is revoked, the contract pricing will be returned to the
REQUEST FOR QUOTE
pricing in effect prior to the temporary decrease. For quarterly deliveries, any decrease will be applied to
deliveries made after the effective date of the decrease. Failure to comply with this provision will be
considered as a default and will be subject section VI I. - Standard Terms and Conditions.
Suspension/Termination and the Contract Remedies sections.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.