Aircraft Listing and Marketing Agreement

Location:	Florida
Posted:	Aug 3, 2026
Due:	Sep 9, 2026
Agency:	Health Care District of Palm Beach County
Type of Government:	State & Local
Category:	16 - Aircraft Components and Accessories J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	RFP #2026HELOB01 (PDF)
Publication URL:	To access bid details, please log in.

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NOTICE

REQUEST FOR PROPOSALS #2026HELOB01

AIRCRAFT LISTING AND MARKETING AGREEMENT

Notice is hereby given that Health Care District of Palm Beach County (DISTRICT) is seeking

proposals from qualified individuals or firms to provide comprehensive aircraft listing and

marketing services for the sale of the DISTRICT’s two (2) 1999 Sikorsky S-76C+ Helicopters

(serial numbers 760494 and 760503) and associated spare parts.

It is anticipated that one (1) Responder will be selected for an exclusive contract with a term of six

(6) months (180 Days)

The Request for Proposals (RFP) may be downloaded from the DISTRICT’s Purchasing Website

at: www.hcdpbc.org/resources/purchasing, or interested parties may obtain a copy of the RFP for

this solicitation by emailing rgutierr@hcdpbc.org. Include the words “Helo BROKER RFP

#2026HELOB01” in the subject line of any e-mail regarding this solicitation.

Proposals are due by September 09, 2026 at 2:00 P.M. at the Health Care District of Palm

Beach County, 1515 N. Flagler Dr. #101, West Palm Beach, FL 33401.

Mandatory Pre-Proposal Conference. Respondents must attend a mandatory pre-proposal

conference to be held on August 26, 2026 at 2:00 P.M. at the following location: 1515 N. Flagler

Dr. #101, West Palm Beach, FL 33401. Respondents may attend virtually by contacting

rgutierr@hcdpbc.org no later than August 21, 2026 at 2:00 P.M. to obtain participation details.

The purpose of this conference is for the DISTRICT to receive comments, provide clarifications,

and consider Proposer-requested changes to the RFP requirements. A Respondent’s failure to attend

the Pre-Proposal Conference will result in rejection of that Respondent’s proposal.

Responses will be evaluated based on the selection criteria set out in the RFP.

As part of the proposal submittal document, any Respondent must be properly certified and licensed

in the State of Florida and/or Palm Beach County, as applicable, for the purpose of performing the

specified work.

DISTRICT reserves the right to waive any irregularities or reject any and all proposals.

HEALTH CARE DISTRICT OF PALM BEACH COUNTY

Helo Broker RFP#2026HeloB0 Page 1 of 12

REQUEST FOR PROPOSALS

AIRCRAFT LISTING AND MARKETING AGREEMENT

TABLE OF CONTENTS

Section 1 - General

Section 2 – Scope of Work

Section 3 – Criteria for Shortlisting and Final Selection

Section 4 – Terms and Conditions

Section 5 – Proposal Submission Requirements

Section 6 – Award of Contract

Section 7 – Lobbying

ATTACHMENTS

Attachment A – Proposal Certification Form

Attachment B – Conflict of Interest Disclosure Form

Attachment C – Pricing Page

Attachment D – Sample Contract

Helo Broker RFP#2026HeloB0 Page 2 of 12

SECTION 1. GENERAL

A. Project Description

The Health Care District of Palm Beach County (DISTRICT) is an independent special

taxing district created with the intent of maximizing the health and well-being of Palm Beach

County residents by providing comprehensive planning, funding, and coordination of health care

service delivery and serving as the health care “safety net” for residents of Palm Beach County.

As an independent taxing district of the State, the DISTRICT has the authority to make the

determination that assets should be retired and are designated as surplus property. The DISTRICT

can dispose of surplus assets pursuant to Florida Statute 274 and its own disposal procedures. In

summary, these laws and procedures require that surplus assets be presented to the Board for

approval prior to disposal, and once approved, be competitively disposed of to the highest

responsive bidder that meets all applicable legal and District eligibility requirements.

The District determined that the Sikorsky S-76C+ Helicopters (serial numbers 760494 and 760503),

together “Surplus Assets”, should be retired due to the following reasons: the assets were obsolete

and getting near the end of their useful life to the DISTRICT, and it has become more cost

effective/mission critical to replace the assets than repair.

The DISTRICT is seeking proposals from qualified Respondents to provide aviation listing and

marketing services (BROKER) described in this RFP for the disposal of the Surplus Assets. It is

anticipated that one (1) Respondent will be selected for a six (6) month exclusive contract.

Specifically, the Surplus Assets consist of two (2) Sikorsky S-76C+ Helicopters (serial numbers

760494 and 760503) and associated spare parts (collectively, Surplus Assets). These assets are

non-flyable and are not being sold as a flying asset. All surplus assets will be sold "as-is. The

DISTRICT will not make any warranties or guarantees.

B. Mandatory Pre-Proposal Conference.

Respondents must attend a mandatory pre-proposal conference to be held on August 26, 2026 at

2:00 P.M. EST at the following location: 1515 N. Flagler Dr., West Palm Beach, FL 33401. The

purpose of this conference is for the DISTRICT to receive comments, provide clarifications, and

consider Respondent-requested changes to the RFP requirements. Respondents are strongly

encouraged to submit any questions in advance of the Mandatory Pre-Proposal Conference so that

the DISTRICT can be prepared with answers to share during the Mandatory Pre-Proposal

Conference. Respondents may attend virtually by contacting rgutierr@hcdpbc.org no later than

August 21, 2026 at 2:00 P.M. A Respondent’s failure to attend the Pre-Proposal Conference will

result in rejection of that Proposer’s proposal.

Helo Broker RFP#2026HeloB0 Page 3 of 12

SECTION 2. SCOPE OF WORK

General. The DISTRICT is seeking proposals from qualified Respondents to provide

aviation listing and marketing services described in this RFP for the disposal of the Surplus

Assets. The selected BROKER will serve in a marketing and transaction coordination

capacity, responsible for advertising the aircraft, managing inquiries, and facilitating the

sales process. The BROKER will not serve as a representative for the DISTRICT.

The awarded BROKER shall provide reasonable assistance to the DISTRICT in the

preparation and coordination of all documents necessary to complete the transaction,

including, but not limited to, bills of sale, assignments, transfer documents, affidavits, and

other customary or pertinent closing documents. Such assistance shall be provided in a

timely manner and in accordance with applicable law and the requirements of the

DISTRICT. The BROKER shall cooperate with the DISTRICT, legal counsel,

representatives, and other transaction participants to facilitate an orderly closing process.

All final decisions and direction with the sales process remain solely with the DISTRICT.

1) The BROKER’s Scope of Work. The anticipated work may include, but is not limited

to:

a) Asset Review and Due Diligence:

• Review maintenance records, logbooks, and current inspection status.

• Develop a comprehensive inventory of aircraft, spare parts, and

associated equipment.

• Identify documentation gaps and recommend corrective actions.

b) Marketing and Listing Assets:

• Conduct valuation and market analysis to determine current market

positioning.

• Assist the DISTRICT with a sales process which will maximize revenue

received from the Surplus Assets while maintaining strict compliance

with all statutory and DISTRICT requirements.

• Review DISTRICT’s proposed bill of sale and buyer agreement terms

and conditions and offer comments for consideration by the DISTRICT,

prior to advertising the availability of the Surplus Assets.

• Collaborate with the DISTRICT to establish a listing strategy and pricing

approach.

• Develop and implement marketing strategies, including identification of

appropriate listing platforms and public notice of sale in a local

publication (i.e., Palm Beach Post).

c) Buyer Management:

• After consultation with the DISTRICT, respond to questions of

prospective buyers and ensure that all prospective buyers have the

benefit of the same information throughout the sales process.

• Coordinate inspections, site visits, and related activities in collaboration

with the DISTRICT.

• Maintain and provide detailed records of buyer inquiries,

communications, and engagement activities.

• Review all offers received to provide BROKER’s comments on Buyer’s

responsiveness and/or responsibility.

d) Sales/Transaction Support:

• Shall cooperate with, provide support, and coordinate the transaction

Helo Broker RFP#2026HeloB0 Page 4 of 12

activities through closing with the DISTRICT, legal counsel,

representatives, and other transaction participants to facilitate an orderly

closing process. Shall provide reasonable assistance to the DISTRICT in

the preparation and coordination of all documents necessary to complete

the transaction, including, but not limited to, bills of sale, assignments,

transfer documents, affidavits, and other customary or pertinent closing

documents. Such assistance shall be provided in a timely manner and in

accordance with applicable law and the requirements of the DISTRICT.

• Coordinate and facilitate the timely removal, transfer, and delivery of

sold aircraft and associated assets within seven (7) calendar days

following closing, or as identified in the Terms and Conditions/Buyers

Agreement.

e) General Management/ Coordination

• Serve as the DISTRICT’s primary point of contact for all Listing and

Marketing-related activities.

• Identify the primary person responsible for this engagement. The

DISTRICT expects continuity in the assigned lead personnel. Any

changes to the lead personnel shall require prior written approval from

the DISTRICT.

• Provide regular status updates, including marketing activity, buyer

interest, and transaction progress.

• Advise the DISTRICT on market conditions, buyer trends, and strategy

adjustments as appropriate.

f) Perform other related services as requested by the DISTRICT to support the

marketing and sale of the aircraft.

2) Location of Work, DISTRICT Representative and Reimbursable Expenses. The

DISTRICT shall not provide any workspace or office for the BROKER; however, the

BROKER will be permitted escorted access to the DISTRICT’s facilities necessary to

conduct work required by this Contract. The BROKER must email requesting on-site

notice 5 days in advance to perform those work-related tasks/activities or prospective

vetted buyer viewing. The BROKER will be expected to provide their own cell phone,

computer, and vehicle to travel to project site(s) and other project-related site(s). The

DISTRICT will appoint a Project Representative upon Contract execution. The

DISTRICT’s Project Representative will provide the BROKER with the contact

information of other DISTRICT employees, as required for the BROKER to complete

the work. No reimbursable expenses are anticipated under this contract.

3) Restrictions.

a) The DISTRICT is restricted from selling the assets to a buyer that meets any of

the following criteria:

• If valued over $50,000 to any DISTRICT employee or family member

(per internal procedure).

• To a person or company who has been placed on the convicted vendor

list following a conviction for a public entity crime, or is excluded or

debarred, as provided in Section 287.133, Florida Statutes.

• To a third-party who is owned or controlled by the People’s Republic of

China, the Russian Federation, the Islamic Republic of Iran, the

Democratic People’s Republic of Korea, the Republic of Cuba, the

Venezuelan regime of Nicolás Maduro, or the Syrian Arab Republic, as

provided in Section 287.138, Florida Statutes, subject to any regulatory

changes.

Helo Broker RFP#2026HeloB0 Page 5 of 12

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

OPEN RFQ / RFP / BID NUMBER	TITLE	ACTION	SELECTION / EVALUATION MEETINGS:
RFP #2026HELOB01 ( PDF )	Aircraft Listing and Marketing Agreement	Due September 09, 2026 at 2:00 P.M.	Health Care District - October 14, 2026

Aircraft Listing and Marketing Agreement

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