Elevator Maintenance-DOTD-D02-Site Visit

Location:	Louisiana
Posted:	Aug 13, 2026
Due:	Sep 9, 2026
Agency:	State Government of Louisiana
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	3000026501
Publication URL:	To access bid details, please log in.

Bid Number	Description	Date Issued	Bid Open Date/Time
3000026501	Elevator Maintenance-DOTD-D02-Site Visit Original: 3000026501 Attachments: Attachment A - Special Terms and Conditions - Pages 1-13 Attachment B - Elevator Specifications - Pages 1-19 Attachment C - Hydraulic Passenger Elevators - Pages 1-4 Attachment D - Elevator Maintenance Logs - Pages 1-4 Attachment E - Contractor's License Certification Form - Page 1 Attachment F - Online Bidding Instructions - Pages 1-10	08/13/2026	09/09/2026 10:00:00 AM CT

Contact Information for Bid # 3000026501

Department	* State Procurement *
Section	Office of State Purchasing
Dept Code	107001
Contact	LaPAC Help Group
Address	P.O. Box 94095 Baton Rouge, LA 70804-9095
Phone	(225)342-8010
Fax	(225)342-8688
Email	doa-osphelpdesk@la.gov
URL	http://www.doa.la.gov/osp

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STATE OF LOUISIANA

Office of State Procurement

INVITATION TO BID

RESPONSES WILL BE

PUBLICLY OPENED AT THE

PHYSICAL ADDRESS BELOW

09/09/2026

10:00 AM CST

TO SUBMIT AN ELECTRONIC ONLINE

RESPONSE CLICK THE LINK BELOW

Vendor No.:___________________

Solicitation: 3000026501

Opening Date: 09/09/2026

Vendor Name and Address: (to be completed by Vendor)

SUBMIT NON-ELECTRONIC RESPONSE TO:

Office of State Procurement

1201 N. Third Street, Suite 2-160

Baton Rouge, LA 70802

RFx Number: 3000026501

Version: 1

Buyer: DORIAN ALLEN

Buyer Phone: 225-342-8038

E-Mail: dorian.allen@la.gov

Scheduled Begin Date:

Scheduled End Date:

T-Number:

Ship To Address:

DOTD ORLEANS MU

1410 1 OLD GENTILLY ROAD

NEW ORLEANS, LA 70129

ONLINE BID RESPONSE LINK

https://lagoverpvendor.doa.louisiana.gov/rfx?sapsrm_boid=567620E9FB021FD19FF5B08F3CD90E95

QUESTIONS TO BE COMPLETED BY VENDOR

1.______ Have you reviewed all attachments to the bid invitation and answered all questions?

2.______ Have you entered pricing, or attached the pricing sheet (if applicable) to the bid

response?

3.______ Have you attached / included all required files to the bid response?

4.______ Have you attached the signature page to the bid response?

5.______ Delivery will be made this number of days After Receipt of Order (ARO)

Required

YES

6.______ %discount for payment made within 30 days. Discounts for payment made in less than

30 days, of less than 1%, or applicable to an indefinite quantity contract will be accepted

but will not be an award consideration.

EOT

Name of Solicitation: Elevator Maintenance-DOTD-D02-Site Visit

RFx text:

The Office of State Procurement has suspended in-person attendance by vendors at public bid

openings for bids published by our office.

VENDOR TELEPHONE NUMBER:

EMAIL ADDRESS:

Signature of Authorized Bidder

TITLE

Name of Bidder

(Typed or printed)

DATE

Invitation to bid: 3000026501

Open Date: 09/09/2026

T-Number:

Bidder:

Page 2 of 10

Any vendor who would like to view the opening of this bid can access the following link, at the date

and time of this bid opening:

https://doa-ospla.zoom.us/j/2697438343

This link will provide you with live audio and video access to this bid opening. The link will be live at

9:45 AM (Central Time) on the date of bid opening.

===========================================================================

This is an online bid opportunity. Bidders are invited to submit bids online via the link on this bid

invitation. Online bidding instructions are attached to this bid invitation. All vendors must be registered

in the LaGov system in order to: submit an online bid, have their bids tabulated by our office, and to

receive automatic email notifications of bid opportunities.

To register as a vendor, access the following link:

https://lagoverpvendor.doa.louisiana.gov/irj/portal/anonymous?guest_user=self_reg

Please include a W-9 form with your bid if you are newly registered. Do not register again if you are

already registered in the system.

****************************************************************************************************************

This solicitation is to establish a contract to furnish Elevator Maintenance and Repair Service for the

Louisiana Department of Transportation and Development (DOTD), District 02, New Orleans East

Area Office located at 14101 Old Gentilly Road, New Orleans, LA 70129.

The contract shall be effective for a 36 month period beginning with date of award and ending June

30, 2029.

At the option of the State of Louisiana and acceptance by the Contractor, the contract may be

extended for two additional twelve 12 month periods at the same prices, terms and conditions. Total

contract time may not exceed sixty 60 months.

Due to fiscal constraints, the initial award of the contract will be for a 12 month period. A new purchase

order will be issued at the beginning of each new fiscal year at the same prices, terms, and conditions.

Please print all attachments to ensure all documents related to this solicitation are reviewed prior to

bidding.

All documents associated with this solicitation should be included in the bidder’s submission.

Bid Documents Include:

Attachment A - Special Terms and Conditions - Pages 1-13

Attachment B - Elevator Specifications - Pages 1-19

Attachment C - Hydraulic Passenger Elevators - Pages 1-4

Attachment D - Elevator Maintenance Logs - Pages 1-4

Attachment E - Contractor's License Certification Form - Page 1

Attachment F - Online Bidding Instructions - Pages 1-10

Bid delivery instructions for the Office of State Procurement:

Invitation to bid: 3000026501

Open Date: 09/09/2026

T-Number:

Bidder:

Page 3 of 10

Refer to page one in Attachment A – Special Terms and Conditions

******************************************************************************************************

A jobsite visit is mandatory for all bidders. Failure to comply will eliminate your bid from award

consideration. Please refer to page 12 in Attachment A - Special Terms & Conditions for complete

details.

************ Current contract holder is exempt from jobsite visit requirement. ****************

The Bidder and its mechanics shall be licensed by the Louisiana Office of State Fire Marshal (OSFM)

in accordance with LA R.S. 40:1664.1 et seq. The Bidder should include a copy of their license with

their bid. Any bidder who fails to include a copy of the license with their bid must provide a copy to the

Office of State Procurement within 10 business days of a written request. Failure to do so shall result

in the rejection of their bid. Any questions regarding licensing should be directed to La'Nicka Albert

with the Office of State Fire Marshal, at La'Nicka.Albert@la.gov.

******************************************************************************************************

For DOTD Only: At this time, DOTD accepts electronic payments for Electronic Funds Transfer (EFT).

DOTD strongly encourages vendors to participate in accepting EFT payments.

Invitation to bid: 3000026501

Open Date: 09/09/2026

T-Number:

Bidder:

Page 4 of 10

LINE

Description

1 Product Category:72101506

Elevator Maintenance - EC Elevator

Elevator Controls Hydraulic Passenger Elevator

Maintenance for elevator located at the below address:

DOTD District 02 New Orleans East Unit

14101 Old Gentilly Road

New Orleans, La 70129

2500 lbs. capacity with two stops, ground level and office.

Model Name: Elevator Controls

Model No. H900

Serial No. 19286

2 Product Category:72101506

Emergency Overtime Callbacks and Repairs

Emergency overtime callbacks and repair for elevator

only.

2 hours and one person maximum unless approved.

Quantity Unit

Unit

Price

Extended

Amount

MON __________ ________________

H __________ ________________

EOT

Invitation to bid: 3000026501

Open Date: 09/09/2026

T-Number:

Bidder:

Page 5 of 10

INSTRUCTIONS TO BIDDERS

1. READ THE ENTIRE BID, INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS.

2. ALL BID PRICES MUST BE TYPED, WRITTEN IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.

ANY CORRECTIONS, ERASURES OR OTHER FORMS OF ALTERATION TO UNIT PRICES SHOULD BE INITIALED BY THE BIDDER.

3. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.

4. BID PRICES SHALL INCLUDE DELIVERY OF ALL ITEMS F.O.B. DESTINATION OR AS OTHERWISE PROVIDED. BIDS CONTAINING

"PAYMENT IN ADVANCE" OR "C.O.D" REQUIREMENTS MAY BE REJECTED. PAYMENT IS TO BE MADE WITHIN 30 DAYS AFTER RECEIPT

OF PROPERLY EXECUTED INVOICE OR DELIVERY, WHICHEVER IS LATER.

5. AMOUNT OF BID BOND REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.

6. AMOUNT OF PERFORMANCE BOND, IF REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION.

7. DESIRED DELIVERY: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION.

8. TO ASSURE CONSIDERATION OF YOUR BID, ALL BIDS AND ADDENDA SHOULD BE RETURNED IN AN ENVELOPE OR PACKAGE

CLEARLY MARKED WITH THE BID OPENING DATE AND THE BID NUMBER, OR SUBMITTED ONLINE VIA THE VENDOR PORTAL,

WHICHEVER IS APPLICABLE.

9. BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA INCLUDING BUT NOT LIMITED TO

L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS; EXECUTIVE ORDERS; STANDARD TERMS AND CONDITIONS; SPECIAL

TERMS AND CONDITIONS; AND SPECIFICATIONS LISTED IN THIS SOLICITATION.

10. IMPORTANT: BY SIGNING THE BID OR SUBMITTING THE BID ONLINE VIA THE VENDOR PORTAL (WHICHEVER IS APPLICABLE) THE

BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS, TERMS, CONDITIONS AND SPECIFICATIONS, AND FURTHER

CERTIFIES THAT THIS BID IS MADE WITHOUT COLLUSION OR FRAUD. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED

ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE, BY A PERSON AUTHORIZED TO BIND THE VENDOR. ALL BID

INFORMATION SHALL BE IN INK, TYPEWRITTEN, OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.

11. ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO THE BUYER AT THE PHONE NUMBER AND ADDRESS SHOWN ABOVE.

12. CONFERENCE: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.

13. BID FORMS

ALL WRITTEN BIDS, UNLESS OTHERWISE PROVIDED FOR, MUST BE SUBMITTED ON, AND IN ACCORDANCE WITH, FORMS PROVIDED

AND PROPERLY SIGNED (SEE NO. 30). BIDS SUBMITTED IN THE FOLLOWING MANNER WILL NOT BE ACCEPTED:

A. BID SUBMITTED ON PAPER CONTAINS NO SIGNATURE INDICATING INTENT TO BE BOUND;

B. BID FILLED OUT IN PENCIL; AND

C. BID NOT SUBMITTED ON THE STATE'S STANDARD FORMS.

BIDS MUST BE RECEIVED AT THE ADDRESS SPECIFIED IN THE SOLICITATION OR SUBMITTED ONLINE VIA THE VENDOR PORTAL,

WHICHEVER IS APPLICABLE, PRIOR TO BID OPENING TIME IN ORDER TO BE CONSIDERED. FAX ALTERATIONS, NOT INVOLVING

PRICING, TO BIDS RECEIVED BEFORE BID OPENING TIME WILL BE CONSIDERED PROVIDED BID FORM AND FAXED ALTERATION

HAVE BEEN RECEIVED AND TIME-STAMPED BEFORE BID OPENING. ALTERATIONS TO PRICE MUST BE RECEIVED IN A SEALED

ENVELOPE WITH THE BID NUMBER, OPENING DATE AND TIME DISPLAYED ON THE OUTSIDE OF THE ENVELOPE AND TIME STAMPED

BEFORE BID OPENING OR VIA THE ONLINE VENDOR PORTAL, WHICHEVER IS APPLICABLE. ENTIRE BID SHOULD BE RETURNED,

EXCEPT ITEM PAGES NOT BID.

14. STANDARDS OF QUALITY

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Elevator Maintenance-DOTD-D02-Site Visit

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