MORROW COUNTY CLEAN WATER CONSORTIUM REQUEST FOR PROPOSALS 2025-109-PR: FOR...

Location:	Oregon
Posted:	Nov 18, 2025
Due:	Dec 22, 2025
Agency:	Morrow County
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Publication URL:	To access bid details, please log in.

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MORROW COUNTY CLEAN WATER CONSORTIUM

REQUEST FOR PROPOSALS

FOR MANAGING DIRECTOR SERVICES

RFP 2025-109-PR

PROPOSAL DUE DATE AND TIME December 22, 2025 4:00 pm PST

2025 RFP – Managing Director Services

Contents

1. INTRODUCTION AND BACKGROUND.......................................................................... 3

1.1 Introduction ........................................................................................................... 3

1.2 Background........................................................................................................... 3

2. GENERAL ....................................................................................................................... 4

2.1 Schedule of Events ............................................................................................... 4

2.2 Proposal Deadline................................................................................................. 4

2.4 Right to Retain ...................................................................................................... 4

2.5 Cost of Preparing Proposal ................................................................................... 4

3. SCOPE OF WORK.......................................................................................................... 4

4. REQUIRED SUBMITTALS .............................................................................................. 6

4.1 Quantity of Proposals............................................................................................ 6

4.2 Required Submittals................................................................................................... 7

4.2.1 COVER LETTER .................................................................................................... 7

4.2.2 COVER LETTER REQUIREMENTS ................................................................. 7

4.2.4 REFERENCES: Provide a minimum of three (3) government references

(preferably local government agencies). .......................................................................... 7

5. EVALUATION ................................................................................................................. 7

5.1 Selection and Evaluation Process......................................................................... 8

5.3 Reservation in Evaluation ..................................................................................... 8

5.6 Proposal Rejections .............................................................................................. 9

6. APPLICABLE STATUTES AND RULES ......................................................................... 9

6.1 Communications During RFP Process.................................................................. 9

6.2 Questions and Requests....................................................................................... 9

6.3 Addenda ............................................................................................................. 10

6.4 Protest Period ..................................................................................................... 10

Exhibit A - Insurance Requirements .................................................................................. 11

2025 RFP – Managing Director Services

ABSTRACT

Morrow County Clean Water Consortium (Consortium) is an ORS 190 public entity that

was created through a partnership between Morrow County and the Port of Morrow to

address the groundwater nitrate contamination issue. The Consortium is requesting

Proposals from a qualified professional, or firm, to act as the Managing Director for the

Consortium. Interested parties should submit a proposal that includes all the information

described in this RFP.

CONTACT

Interested bidders should submit their proposals to Morrow County Clean Water

Consortium RFP 2025-109-PR c/o Matt Jensen at mjensen@morrowcountyor.gov no

later than 4 :00 p.m., December 22, 2025, via email.

Contact Matt Jensen, Consortium Managing Director, for information regarding this

process by email at mjensen@morrowcountyor.gov. If proposers have questions

regarding this solicitation, questions shall be submitted in writing to Mr. Jensen. All

responses will be issued by RFP amendment and posted on the County and Port websites

at: https://www.morrowcountyor.gov/rfps & https://www.portofmorrow.com/rfps

1. INTRODUCTION AND BACKGROUND

1.1 Introduction

Nitrate pollution in groundwater is particularly concentrated in the Lower Umatilla Basin

Groundwater Management Area (LUBGWMA), which encompasses approximately 562

square miles in northern Morrow and western Umatilla Counties, including the

municipalities of Boardman and Irrigon. Around half of the land area is under cultivation,

and the region’s shallow alluvial soils allow infiltration of irrigation water, often carrying

high concentrations of nitrate. In 1990, the Oregon Department of Environmental Quality

(DEQ) declared a Groundwater Management Area in the Lower Umatilla Basin because

nitrate concentrations exceeded 7 mg/L (70 percent of the federal standard) in many

groundwater samples in the area.

Elevated nitrate levels in drinking water can cause a wide variety of health problems for

those that drink it. Many residences in unincorporated Morrow County, outside of the

reach of public water system services, depend on domestic wells that have elevated levels

of nitrates.

The Consortium is an intergovernmental entity organized in early-2025 under ORS

Chapter 190 with the support of Morrow County and the Port of Morrow. The Consortium’s

goal is to promote access to safe drinking water throughout unincorporated areas of

Morrow County Clean Water Consortium by funding, developing, and building projects to

residences affected by nitrate contamination. In the first year, the Consortium received

commitments of over $5 million to apply to its goals.

1.2 Background

Matt Jensen serves as both the Managing Director of the Consortium and the

Administrator for Morrow County. This procurement process is intended to replace Mr.

Jensen as the Managing Director for the Consortium, increasing the Consortium’s

administrative and managerial capacity. The selected Consultant will take over Mr.

Jensen’s position, although Mr. Jensen will continue to serve on the Consortium. Proposer

2025 RFP – Managing Director Services

will also be expected to work with the Consortium’s consultant team – Ducote Consulting

and GSI Water Solutions, Inc. – and Advisory Council.

The Consortium will award a contract to the individual or firm which best meets the needs

of the Consortium. The Consortium reserves the right to cancel this procurement or reject

any and all proposals received in accordance with ORS 279b.100 or to negotiate

separately with any source whatsoever in any manner necessary to serve the best

interest of the Consortium. Interested individuals or firms must meet the submittal

requirements identified in this RFP.

2. GENERAL

2.1 Schedule of Events

Request for Proposals Issued:

Deadline for Proposer’s written questions:

Final RFP amendment (answers to

questions)

Deadline for Proposals:

Review/Selection Committee Meets:

Interview Finalists, if needed:

Contract award (notice of intent to award):

November 17, 2025

December 8, 2025

December 15, 2025

December 22, 2025

January 13, 2026

January 20-23, 2026

February 10, 2026

The Schedule of Events is subject to change. The County will notify all respondents if

there are any changes to the schedule.

2.2 Proposal Deadline

Proposals may be sent to the Administrative Contact. Faxed proposals will not be

accepted. All proposals received after the date and time indicated above will not be

opened or considered.

2.4 Right to Retain

Morrow County Clean Water Consortium reserves the right to retain all proposals

submitted and to use any ideas in a proposal regardless of whether that proposal is

selected. Submission of a proposal indicates acceptance by the Proposer of the

conditions contained in this RFP, unless clearly and specifically noted in the proposal

submitted and confirmed in the contract between Morrow County Clean Water

Consortium and the Proposer selected.

2.5 Cost of Preparing Proposal

Morrow County Clean Water Consortium will not pay any costs incurred by any

Proposer in the submission or presentation of a proposal, or in making the necessary

studies for the preparation thereof.

3. SCOPE OF WORK

General Position Summary:

The Morrow County Clean Water Consortium (“Consortium”) Managing Director

coordinates Consortium activities, on behalf of the Board, within established policy and

budget; plans, supervises, directs, and carries out the Consortium projects; and oversees

consultants.

Essential Functions/Major Assignments:

2025 RFP – Managing Director Services

• Develops, implements and evaluates Consortium programs, policies and

procedures to improve the effectiveness and efficiency of the Consortium.

• Works with the Board and Advisory Committee to develop and present annual

budget request.

• Identifies and coordinates grant and revenue generating opportunities to affect the

goals of the Consortium.

• Reviews and approves purchase orders, construction standards, and plans and

specifications for systems improvements.

• Prepare reports regarding Consortium activities and coordinate personnel and

equipment needs.

• Attend meetings and seminars as requested or directed.

• Plan for and attend meetings of the Board of Directors; plan for and attend other

meetings as needed.

Project and Network Development

• Concept Development – Coordinate consultants in the development of proposed

projects

• Pre-development Coordination – Facilitate initial planning/scoping meetings by pre-

screening projects to determine the required types of permits, financing, and other

necessary resources.

• Project Oversight and Risk Mitigation – Assist in independent verification and

validation that Projects meet the terms of their agreements to ensure Projects are

implemented effectively and in compliance with approved plans.

• Capital Improvement Project Assistance – Assemble capital improvement project

groups by identifying the appropriate mix of public staff and professional

consultants to assist with strategic planning, capital improvement project

management, capital finance, auditing, and regulatory compliance.

• Community Engagement – Execute strategic messaging and public information

through project websites, social media, public meetings/stakeholder engagement,

written materials, and radio broadcasts.

• Recruit qualified consultants, contractors and/or employees. Responsible for full

recruitment process of all positions incorporating appropriate recruitment policies

and procedures and ensuring compliance with applicable State and Federal

legislation.

• Responsible for full supervision of Consortium consultants and contractors

including assigning and reviewing work, establishing work schedules, evaluating

performance, training, and recommend compensation and corrective actions.

Specific Job Knowledge, Skill and Ability:

• Knowledge of water system improvement planning and development: budgeting,

scheduling, permitting and construction, public works, including water system

management, government budget and finance principles and practices.

• Customer Service principles.

• Must have the ability to assist Consortium consultants and staff in the performance

of their duties as workload and project levels dictate.

• Must be able to communicate effectively with staff, public, contractors, and Board.

• Must be able to effectively use the Microsoft Office Suite of computer programs

including, Word, Excel, PowerPoint, and Outlook.

2025 RFP – Managing Director Services

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

MORROW COUNTY CLEAN WATER CONSORTIUM REQUEST FOR PROPOSALS 2025-109-PR: FOR MANAGING DIRECTOR SERVICES

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