Group Term Life, Accidental Death and Dismemberment, and Group Long Term Disability Benefits
| Location: | Pennsylvania |
|---|---|
| Posted: | Nov 18, 2025 |
| Due: | Nov 25, 2025 |
| Agency: | Housing Authority of the City of Pittsburgh |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP/RFQ#650-23-25 |
| Publication URL: | To access bid details, please log in. |
Group Term Life, Accidental Death and Dismemberment, and Group Long Term Disability Benefits
Oct 24, 2025
Oct 27, 2025
Nov 7, 2025
Nov 14, 2025
Nov 17, 2025
RFP/RFQ#650-23-25
OPEN
The Housing Authority of the City of Pittsburgh seeks proposals from persons or organizations qualified to provide group term life, accidental death and dismemberment and group long term disability benefits.
Issue Date:
Oct 27, 2025 08:00 amMeeting Date:
Nov 6, 2025 09:00 amDeadline Date:
Nov 25, 2025 09:00 am
Procurement Documents
Oct 24, 2025
Oct 24, 2025
Oct 27, 2025
Nov 7, 2025
Nov 7, 2025
Nov 14, 2025
Nov 14, 2025
Nov 17, 2025
Attachment Preview
Housing Authority of the City of Pittsburgh
RFP #650-23-25
GTL, AD&D, and LTD Benefits
HOUSING AUTHORITY OF THE CITY OF PITTSBURGH
REQUEST FOR PROPOSALS
Group Term Life, Accidental Death and Dismemberment and
Group Long Term Disability Benefits
RFP #650-23-25
Due:
November 14, 2025
9:00 A.M.
To: Mr. Brandon Havranek
Associate Director of
Procurement/Contracting Officer
Procurement Department
412 Boulevard of the Allies
6th Floor Procurement Department
Pittsburgh, PA 15219
Housing Authority of the City of Pittsburgh
RFP #650-23-25
GTL, AD&D, and LTD Benefits
SECTION I
INTRODUCTION
The HACP is a municipal corporation, formed under the U.S. Housing Act of 1937, codified at
42 U.S.C. Section 1401 et seq. as amended and the Housing Authority Law of Commonwealth of
Pennsylvania codified at 35 P.C. 1542, et. seq. as amended. As such, the HACP is charged with
providing “affordable decent, safe and sanitary housing for low-income persons.”
The HACP has approximately 300 employees and services over 10,000 residents. The
Authority, its partners and subsidiaries operate approximately 4000 units of rental housing; and,
through its Housing Choice Voucher Program, funds housing assistance for the rental of more
than 6000 other units of privately owned housing.
Major operational departments include Asset and Site Management, Facility Services,
Occupancy, Housing Choice Voucher, and Modernization & Development. Major administrative
departments include Legal, Finance, Information Technology, and Human Resources. Our
public and community relations departments are Community Affairs and Resident Self-
Sufficiency. All departments work together to achieve the goals of the Authority that are set by
the Board of Commissioners. Day-to-day decision-making rests with the Executive Director,
who reports to the Board of Commissioners on a regular basis.
The Housing Authority of the City of Pittsburgh seeks proposals from persons or organizations
qualified to provide group term life, accidental death and dismemberment and group long term
disability benefits.
The Authority is contemplating the award of a professional service contract, or contracts, for an
initial term of three (3) years with two (2), one (1) year extension options, for a total of five
(5) years, in the form of the Contract (Attachment A) through this solicitation process. If
submitting alterations to the HACP contract for review and acceptance by HACP, please submit
an electronic version in MS Word format with your proposal. If submitting your company
contract for review and acceptance by HACP, please submit an electronic version in MS Word
format with your proposal. If your contract is not included with your proposal, it is assumed that
HACP’s contract will be used and is binding.
Any questions regarding this Request for Proposals should be in writing and directed to:
Mr. Brandon Havranek
Associate Director of Procurement/Contracting Officer
Housing Authority of the City of Pittsburgh
412 Boulevard of the Allies
6th Floor, Procurement Department
Pittsburgh, PA 15219
412-456-5000 Ext 2890
412-456-5007 Fax
If submitting questions via email, please send to brandon.havranek@hacp.org
2
Housing Authority of the City of Pittsburgh
RFP #650-23-25
GTL, AD&D, and LTD Benefits
A complete proposal package may be obtained from:
Business Opportunities Section of the HACP website, www.hacp.org
Following are the Key Dates associated with this Request for Proposals:
November 14, 2025
9:00 a.m.
Deadline for Submission of Proposals
Mr. Brandon Havranek
Associate Director of Procurement
Housing Authority of the City of Pittsburgh
412 Boulevard of the Allies
6th Floor, Procurement Department
Pittsburgh, PA 15219
November 6, 2025
9:00 a.m.
Pre-submission Meeting:
will be held via Zoom Meeting:
Join Zoom Meeting
https://hacp-
org.zoom.us/j/82365816067?pwd=HSkjd0s8Y
dw46W1Hf2bOqmzZJNM133.1
Meeting ID: 823 6581 6067
Passcode: 718909
Dial by your location:
+1 301 715 8592 US (Washington D.C)
November 7, 2025
9:00 a.m.
Deadline for the submission of written
questions.
**Deadlines are subject to extension at HACP discretion and will be communicated as an
addendum to this solicitation.
HACP will also accept online submissions for this Request for Proposals in addition to accepting
submissions at our 412 Boulevard of the Allies office. For respondents wishing to submit online,
please go to the following web address to upload documents:
https://www.dropbox.com/request/vYKmypPthdarqp9smIkQ
Please include your name and email address when prompted before submitting and upload all
relevant attachments in the same document. Formatting for online submission should be
organized in the same manner as if submitting the information via flash drive. The title of the
uploaded bid shall be as follows:
[Full Company Name]_RFP #650-23-25__Technical
[Full Company Name]_RFP #650-23-25__Fee Proposal
3
Housing Authority of the City of Pittsburgh
RFP #650-23-25
GTL, AD&D, and LTD Benefits
In the unlikely event your bid is too large to be uploaded as a single file, add: _Part-1, _Part-2…
etc. to the end of the file name.
In addition to the electronic submittal above, The Housing Authority of the City of Pittsburgh
will only be accepting physical proposals dropped off in person from 8:00 AM until the
closing time of 9:00 A.M. on November 14, 2025, in the lobby of the One Stop Shop at 412
Boulevard of the Allies, Pittsburgh, PA 15219. Proposals may still be mailed via USPS at which
time they will be time and date stamped in the Procurement Department at 412 Boulevard of the
Allies, 6th Floor Procurement Department, Pittsburgh, PA 15219. All proposals must be
received at the above address no later than 9:00 A.M. on November 14, 2025, regardless of the
selected delivery mechanism.
4
Housing Authority of the City of Pittsburgh
RFP #650-23-25
GTL, AD&D, and LTD Benefits
SECTION II
SCOPE OF SERVICES
The Housing Authority employs approximately 327 full-time and part-time individuals as of August
2025. Of those, approximately 313 full-time employees are eligible to participate in Group Term
Life, Accidental Death and Dismemberment (AD&D), and Group Long Term Disability (LTD)
(part-time employees are not eligible to participate in benefits). Of the eligible employees,
approximately 313 participate in the Group Term Life and 313 in the Accidental Death and
Dismemberment and approximately 227 participate in Group Long Term Disability being solicited
by this RFP. Please see details provided in our census (Attachment K). We will begin labor
negotiations with all unions shortly. There are six (6) labor contracts covering all union employees
at the Housing Authority. All six (6) labor contracts expire December 31, 2025.
The Housing Authority is soliciting proposals directly from providers (broker services are not
engaged and broker fees/commission should not be included in rate proposals) for Group Term Life,
Accidental Death and Dismemberment (AD&D) and Group Long Term Disability (LTD) Benefits
for its work force. Election/participation in any of these benefits is optional. Regular full time
employees may elect participation in these benefits upon hire and temporary full time employees
may elect participation after completing 90 consecutive days of employment. Full time employees
are not required to participate in our benefit offerings for Group Term Life, Accidental Death and
Dismemberment (AD&D) and Group Long Term Disability (LTD) coverage. Part time employees
are not eligible to participate in any of the benefits. The effective date for coverage is always the
first (1st) of the month and termination of coverage is always effective the last day of the month.
Contracts for Group Term Life, Accidental Death and Dismemberment (AD&D) and Group Long
Term Disability (LTD) coverage will be awarded and administered through the Department of
Human Resources.
The proposer who is awarded a contract under this RFP must be committed to providing cost-
effective employee benefits and will be required to meet with, report to, and address the needs of
administration of the HACP in providing Group Term Life, Accidental Death and Dismemberment
(AD&D) and Group Long Term Disability (LTD) Benefit Insurance Programs. The Chief Human
Resources Officer will have overall responsibility for contract administration.
Day-to-day enrollment, processing, bill reconciliation/payment and communication will be handled
by the Benefits & HRIS Manager.
The Housing Authority is seeking to contract directly with insurance providers (without broker
services/fees) to provide Group Term Life, Accidental Death and Dismemberment (AD&D) and
Group Long Term Disability (LTD) benefits to its full time employees. Our current contract for
Group Term Life, Accidental Death and Dismemberment (AD&D) and Group Long Term Disability
(LTD) benefits expires December 31, 2025. Our current provider is:
Insurance Type
Group Term Life
Accidental Death and
Dismemberment (AD&D)
Group Long Term Disability (LTD)
Provider
The Hartford
Participation Structure
Employee
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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State Government of Pennsylvania
Bid Due: 9/30/2026
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