ITB 2527H106 AMHS Snow Plowing Southcoast Terminals

STATE OF ALASKA
INVITATION TO BID (ITB)
AMHS SNOW PLOWING SOUTHCOAST TERMINALS
ITB 2527H106
ISSUED OCTOBER 02, 2026
HAINES, SITKA, AUKE BAY (JUNEAU), PETERSBERG, WRANGELL, SKAGWAY AND VALDEZ AMHS TERMINALS WILL REQUIRE AS
NEEDED SNOW PLOWING AND SANDING SERVICES FOR THE WINTER OF 2026-2027. THIS WILL BE WEATHER DEPENDENT.
IMPORTANT NOTICE: If you received this solicitation from the State of Alaska's "Online Public Notice" web site, you must register with the
procurement officer listed below if you desire to receive notification of subsequent amendments to the solicitation.
BIDDER'S NOTICE: By signature on this form, the bidder certifies that they comply with the following:
(1) The bidder has a valid Alaska business license or will obtain one prior to award of any contract resulting from this ITB. If the bidder possesses a valid
Alaska business license, the license number must be written below or one the following forms of evidence must be submitted with the bid:
* a canceled check for the business license fee;
* a copy of the business license application with a receipt date stamp from the State's business license office;
* a receipt from the State's business license office for the license fee;
* a copy of the bidder's valid business license;
* a sworn notarized affidavit that the bidder has applied and paid for a business license;
(2) the price(s) submitted was arrived at independently and without collusion, under penalty of perjury, and that the bidder is complying with:
* the laws of the State of Alaska;
* the applicable portion of the Federal Civil Rights Act of 1964;
* the Equal Employment Opportunity Act and the regulations issued thereunder by the state and federal government;
* the Americans with Disabilities Act of 1990 and the regulations issued thereunder by the state and federal government;
* the bid will remain open and valid for at least 90 days;
* all terms and conditions set out in this Invitation to Bid (ITB).
If a bidder does not hold an Alaska Business License (1) at the time designated in the ITB for opening the state will disallow the Alaska Bidder Preference.
Bids must also be submitted under the name as appearing on the bidder's current Alaska business license in order to receive the Alaska Bidder Preference.
If a bidder fails to comply with (2) of this paragraph, the state may reject the bid, terminate the contract, or consider the contractor in default.
DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES
DIVISION OF PROGRAM MANAGEMENT AND ADMINISTRATION COMPANY SUBMITTING BID
AUTHORIZED SIGNATURE
PROCUREMENT OFFICER:
David Sirevog PRINTED NAME
PHONE: (907) 465-8855
EMAIL: david.sirevog@alaska.gov DATE

STATE OF ALASKA - INVITATION TO BID ITB 2527H106
AMHS SNOW PLOWING SOUTHCOAST TERMINALS
TABLE OF CONTENTS
SECTION 1. INTRODUCTION & INSTRUCTIONS ...............................................................................................4
SEC. 1.01 PURPOSE OF THE ITB ......................................................................................................................................................................................... 4
SEC. 1.02 DEADLINE FOR RECEIPT OF BIDS ........................................................................................................................................................................... 4
SEC. 1.03 REQUIRED REVIEW ............................................................................................................................................................................................. 4
SEC. 1.04 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF BIDS ............................................................................................................................................. 4
SEC. 1.05 RETURN INSTRUCTIONS ....................................................................................................................................................................................... 5
SEC. 1.06 ASSISTANCE TO BIDDERS WITH A DISABILITY ........................................................................................................................................................... 5
SEC. 1.07 AMENDMENTS TO BIDS ....................................................................................................................................................................................... 6
SEC. 1.08 AMENDMENTS TO THE ITB ................................................................................................................................................................................... 6
SEC. 1.09 ITB SCHEDULE ................................................................................................................................................................................................... 6
SEC. 1.10 ALTERNATE BIDS ................................................................................................................................................................................................ 6
SEC. 1.11 SUPPORTING INFORMATION ................................................................................................................................................................................. 7
SEC. 1.12 FIRM, UNQUALIFIED, AND UNCONDITIONAL OFFER .................................................................................................................................................. 7
SECTION 2. SCOPE OF WORK AND CONTRACT INFORMATION ........................................................................8
SEC. 2.01 SCOPE OF WORK ............................................................................................................................................................................................... 8
SEC. 2.02 CONTRACT TERM ............................................................................................................................................................................................. 22
SEC. 2.03 CONTRACT TYPE ............................................................................................................................................................................................... 22
SEC. 2.04 PAYMENT FOR STATE PURCHASES ....................................................................................................................................................................... 22
SEC. 2.05 ELECTRONIC PAYMENTS ..................................................................................................................................................................................... 22
SEC. 2.06 CONTRACT ADMINISTRATION .............................................................................................................................................................................. 22
SEC. 2.07 CONTRACT PERFORMANCE LOCATION .................................................................................................................................................................. 23
SEC. 2.08 THIRD-PARTY FINANCING AGREEMENTS NOT ALLOWED .......................................................................................................................................... 23
SEC. 2.09 SUBCONTRACTORS............................................................................................................................................................................................ 23
SEC. 2.10 JOINT VENTURES .............................................................................................................................................................................................. 23
SEC. 2.11 EQUIPMENT INSPECTION.................................................................................................................................................................................... 23
SEC. 2.12 CONTRACT CHANGES - UNANTICIPATED AMENDMENTS .......................................................................................................................................... 23
SEC. 2.13 CONTINUING OBLIGATION OF CONTRACTOR.......................................................................................................................................................... 24
SEC. 2.14 BILLING INSTRUCTIONS ...................................................................................................................................................................................... 24
SEC. 2.15 ESTIMATED QUANTITIES .................................................................................................................................................................................... 24
SEC. 2.16 INDEMNIFICATION ............................................................................................................................................................................................ 24
SEC. 2.17 INSURANCE ..................................................................................................................................................................................................... 25
SECTION 3. BID FORMAT AND CONTENT ..................................................................................................... 26
SEC. 3.01 BID FORMS ..................................................................................................................................................................................................... 26
SEC. 3.02 PRICES ........................................................................................................................................................................................................... 26
SECTION 4. EVALUATION AND CONTRACTOR SELECTION ............................................................................. 27
SEC. 4.01 EVALUATION OF BIDS ....................................................................................................................................................................................... 27
SEC. 4.02 APPLICATION OF PREFERENCES ........................................................................................................................................................................... 27
SEC. 4.03 ALASKA BIDDER PREFERENCE .............................................................................................................................................................................. 28
SEC. 4.04 ALASKA VETERAN PREFERENCE ........................................................................................................................................................................... 28
SEC. 4.05 ALASKA MILITARY SKILLS PROGRAM PREFERENCE ................................................................................................................................................... 29
SEC. 4.06 EMPLOYMENT PROGRAM PREFERENCE ................................................................................................................................................................. 29
SEC. 4.07 ALASKANS WITH DISABILITIES PREFERENCE ........................................................................................................................................................... 29
SEC. 4.08 PREFERENCE QUALIFICATION LETTER .................................................................................................................................................................... 30
SEC. 4.09 EXTENSION OF PRICES ....................................................................................................................................................................................... 30
SEC. 4.10 METHOD OF AWARD ........................................................................................................................................................................................ 30
SEC. 4.11 NOTICE OF INTENT TO AWARD ........................................................................................................................................................................... 30
SECTION 5. GENERAL PROCESS AND LEGAL INFORMATION .......................................................................... 31
SEC. 5.01 ALASKA BUSINESS LICENSE AND OTHER REQUIRED LICENSES .................................................................................................................................... 31
SEC. 5.02 AUTHORITY ..................................................................................................................................................................................................... 31
SEC. 5.03 COMPLIANCE ................................................................................................................................................................................................... 31
SEC. 5.04 SUITABLE MATERIALS, ETC. ................................................................................................................................................................................ 32
SEC. 5.05 SPECIFICATIONS ............................................................................................................................................................................................... 32
SEC. 5.06 WORKMANSHIP AND MATERIALS ........................................................................................................................................................................ 32
SEC. 5.07 ORDER DOCUMENTS ......................................................................................................................................................................................... 32
SEC. 5.08 HUMAN TRAFFICKING ....................................................................................................................................................................................... 32
SEC. 5.09 RIGHT OF REJECTION ........................................................................................................................................................................................ 33
SEC. 5.10 STATE NOT RESPONSIBLE FOR PREPARATION COSTS ............................................................................................................................................... 33
SEC. 5.11 DISCLOSURE OF BID CONTENTS .......................................................................................................................................................................... 34
SEC. 5.12 ASSIGNMENTS ................................................................................................................................................................................................. 34
SEC. 5.13 FORCE MAJEURE (IMPOSSIBILITY TO PERFORM) ..................................................................................................................................................... 35
SEC. 5.14 DEFAULT ........................................................................................................................................................................................................ 35
SEC. 5.15 DISPUTES ........................................................................................................................................................................................................ 35
SEC. 5.16 SEVERABILITY ................................................................................................................................................................................................... 35
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STATE OF ALASKA - INVITATION TO BID ITB 2527H106
AMHS SNOW PLOWING SOUTHCOAST TERMINALS
SEC. 5.17 CONTRACT CANCELLATION ................................................................................................................................................................................. 35
SEC. 5.18 GOVERNING LAW; FORUM SELECTION ................................................................................................................................................................... 35
SEC. 5.19 QUALIFIED BIDDERS .......................................................................................................................................................................................... 36
SEC. 5.20 FEDERALLY IMPOSED TARIFFS ............................................................................................................................................................................. 36
SEC. 5.21 PROTEST ......................................................................................................................................................................................................... 37
SECTION 6. ATTACHMENTS ......................................................................................................................... 38
SEC. 6.01 ATTACHMENTS ................................................................................................................................................................................................ 38
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STATE OF ALASKA - INVITATION TO BID ITB 2527H106
AMHS SNOW PLOWING SOUTHCOAST TERMINALS
SECTION 1. INTRODUCTION & INSTRUCTIONS
SEC. 1.01 PURPOSE OF THE ITB
The Department of Transportation and Public Facilities, Division of Program Management and Administration, is
soliciting bids for snow plowing in Haines, Sitka, Auke Bay (Juneau), Petersberg, Wrangell, Skagway and Valdez
Alaska Marine Highway (AMHS) terminals (that don't already have contracts) will require as needed snow plowing
and sanding services for the winter of 2026-2027 with four (4) optional one year renewals. This will be weather
dependent, and the contractor will be compensated on an hourly basis when services are performed.
SEC. 1.02 DEADLINE FOR RECEIPT OF BIDS
Bids must be received no later than 2:00pm Alaska Time on October 16, 2026, at which time they will be publicly
opened. Late bids or amendments will be considered non-responsive and will not be opened or accepted for
evaluation.
SEC. 1.03 REQUIRED REVIEW
Bidders shall carefully review this ITB for defects and questionable or objectionable material. Comments
concerning defects and questionable or objectionable material in the ITB should be made in writing and received
by the procurement officer at least ten days before the deadline for receipt of bids. This will allow time for an
amendment to be issued if one is required. It will also help prevent the opening of a defective bid, upon which
award cannot be made, and the resultant exposure of bidders' prices.
SEC. 1.04 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF BIDS
All questions must be in writing and directed to the procurement officer. The interested party must confirm
telephone conversations in writing. Two types of questions generally arise. One may be answered by directing the
questioner to a specific section of the ITB. These questions may be answered over the telephone. Other questions
may be more complex and may require a written amendment to the ITB. The procurement officer will make that
decision.
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STATE OF ALASKA - INVITATION TO BID ITB 2527H106
AMHS SNOW PLOWING SOUTHCOAST TERMINALS
SEC. 1.05 RETURN INSTRUCTIONS
If you are submitting a response through IRIS Vendor Self-Service (VSS), you may ignore the following return
instructions.
Bidders must submit one hard copy of their entire bid, in writing, to the procurement officer in a sealed package.
The sealed bid package must be addressed as follows:
Department of Transportation and Public Facilities
Division of Program Management and Administration
Attention: David Sirevog
Invitation to Bid (ITB) Number: 2527H106
ITB Title: AMHS Snow Plowing Southcoast Terminals
P.O. Box 112500
Juneau, AK 99811-2500
If using a delivery service, please use the following address:
Department of Transportation and Public Facilities
Division of Program Management and Administration
Attention: David Sirevog
Invitation to Bid (ITB) Number: 2527H106
ITB Title: AMHS Snow Plowing Southcoast Terminals
3132 Channel Drive, Suite 350
Juneau, AK 99801
If submitting your bid via email, the entire bid may be emailed to dotstatewideprocurement@alaska.gov and must
contain the ITB number in the subject line of the email. The maximum size of a single email (including all text and
attachments) that can be received by the state is 20mb (megabytes). If the email containing the bid exceeds this
size, the bid must be sent in multiple emails that are each less than 20 megabytes and each email must comply
with the requirements described above.
Please note that email transmission is not instantaneous. Like sending a hard copy bid, if you are emailing your
bid, the state recommends sending it enough ahead of time to ensure the email is delivered by the deadline for
receipt of bids.
It is the bidder's responsibility to contact the issuing agency at 907-465-8855 to confirm that the entire bid has
been received. The state is not responsible for unreadable, corrupt, or missing attachments.
SEC. 1.06 ASSISTANCE TO BIDDERS WITH A DISABILITY
The State of Alaska complies with Title II of the Americans with Disabilities Act of 1990. Individuals with
disabilities who may need auxiliary aids, services, and/or special modifications to submit a bid should contact
the Procurement Officer no later than ten days prior to the closing of the bid to make any necessary
arrangements.
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STATE OF ALASKA - INVITATION TO BID ITB 2527H106
AMHS SNOW PLOWING SOUTHCOAST TERMINALS
SEC. 1.07 AMENDMENTS TO BIDS
Amendments to or withdrawals of bids will only be allowed if acceptable requests are received prior to the
deadline that is set for receipt of bids, in accordance with 2 AAC 12.140. No amendments or withdrawals will be
accepted after the deadline unless the delay is due to an error of the contracting agency, in accordance with 2
AAC 12.160.
SEC. 1.08 AMENDMENTS TO THE ITB
If an amendment is issued before the deadline for receipt of bids, the amendment will be posted on the State of
Alaska Online Public Notice (OPN) website. The link to the posting of the amendment will be provided to all who
were notified of the ITB and to those who have registered with the procurement officer after receiving the ITB
from the OPN.
SEC. 1.09 ITB SCHEDULE
The ITB schedule below represents the State of Alaska's best estimate of the schedule that will be followed. If a
component of this schedule, such as the deadline for receipt of bids, is delayed, the rest of the schedule may be
shifted accordingly. All times are Alaska Standard Time (AST).
ACTIVITY TIME DATE
Issue Date / ITB Released N/A October 2, 2026
Deadline for Receipt of Bids / Bid Due Date 2:00 PM AST October 16, 2026
Bid Evaluations Complete N/A October 19, 2026
Notice of Intent to Award N/A October 19, 2026
Contract Issued N/A October 30, 2026
This ITB does not, by itself, obligate the state. The state's obligation will commence when the contract is approved
by the Commissioner of the Department of Transportation and Public Facilities, or the Commissioner's designee.
Upon written notice to the contractor, the state may set a different starting date for the contract. The state will
not be responsible for any work done by the contractor, even work done in good faith, if it occurs prior to the
contract start date set by the state.
SEC. 1.10 ALTERNATE BIDS
Bidders may only submit one bid for evaluation. In accordance with 2 AAC 12.830 alternate bids (bids that offer
something different than what is asked for) will be rejected.
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STATE OF ALASKA - INVITATION TO BID ITB 2527H106
AMHS SNOW PLOWING SOUTHCOAST TERMINALS
SEC. 1.11 SUPPORTING INFORMATION
Provided a bid meets the requirements for a definite, firm, unqualified, and unconditional offer, the state reserves
the right to request supplemental information from the bidder, after the bids have been opened, to ensure that
the products or services offered completely meet the ITB requirements. The requirement for such supplemental
information will be at the reasonable discretion of the state and may include the requirement that a bidder will
provide a sample product(s) so that the state can make a first-hand examination and determination.
A bidder's failure to provide this supplemental information or the product sample(s), within the time set by the
state, may cause the state to consider the offer non-responsive and reject the bid.
SEC. 1.12 FIRM, UNQUALIFIED, AND UNCONDITIONAL OFFER
To be responsive a bid must constitute a definite, firm, unqualified and unconditional offer to meet all the material
terms of the ITB. Material terms are those that could affect the price, quantity, quality, or delivery. Also included
as material terms are those which are clearly identified in the ITB, and which must be complied with at risk of bid
rejection for non-responsiveness.
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STATE OF ALASKA - INVITATION TO BID ITB 2527H106
AMHS SNOW PLOWING SOUTHCOAST TERMINALS
SECTION 2. SCOPE OF WORK AND CONTRACT INFORMATION
SEC. 2.01 SCOPE OF WORK
SPECIFICATIONS
LOT 1: SNOW PLOWING AND SANDING FOR THE AMHS FERRY TERMINAL IN HAINES,
ALASKA
Bidders are encouraged to attend pre-bid site visits to the location(s) they will be bidding on to see actual
location and size of service area prior to bidding. To confirm a site visit for this location, please contact Terminal
Manager Ryan Ackerman at (907)766-2111 or by email at ryan.ackerman@alaska.gov.
1. SUMMARY:
When a minimum of 2 to 3 inches of snow has accumulated prior to normal working days, the
Contractor shall furnish all labor, materials, and equipment to plow snow from and sand the
designated areas at the Haines Ferry Terminal parking. The Contractor must check in with the Terminal
Manager and shall not sand unless directed by the Terminal Manager.
2. SERVICES:
The Contractor shall perform the following tasks:
Task 1: Snow Plowing the Haines Ferry Terminal parking lot, the handicapped parking area,
and the vehicle staging area:
When a minimum of 2 to 3 inches of snow has accumulated prior to normal working days, the
Contractor shall furnish trucks with drivers to plow snow from the Haines Ferry Terminal
parking lot, the handicapped parking area, and the vehicle staging area. Snow shall be plowed
to the designated staging area as directed by the Terminal Manager or Designee.
Task 2: Sanding around the luggage carts, the handicapped parking area, at the top of the
ramp, between the ramp and the exit gate, and the vehicle staging areas:
The Contractor shall sand areas around the terminal when directed by the Terminal Manager.
When directed, sanding shall be done around the luggage carts, the handicapped parking area,
at the top of the ramp, between the ramp and the exit gate, and the vehicle staging areas.
Sanding may be done by hand.
3. SERVICE TERM:
Service is ancipated to be from October through April of each year, or when there is snowfall that
requires plowing.
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STATE OF ALASKA - INVITATION TO BID ITB 2527H106
AMHS SNOW PLOWING SOUTHCOAST TERMINALS
4. PERFORMANCE:
a. Work will normally be performed prior to arrival of the vessel, or prior to normal business
hours. However, the Contractor may be directed to perform services within designated hours
by the Terminal Manager. As much as possible, the Contractor shall perform work without
disrupng normal use of the facilies.
b. The Contractor shall observe all noise-control ordinances and comply with reasonable schedule
changes.
c. Contractor shall plow when a minimum of 2 to 3 inches of snow has accumulated prior to
normal working days.
d. The Contractor shall not sand unless directed by the Terminal Manager.
e. The Contractor shall maintain a telephone contact to receive noficaon of emergency callouts
and other informaon related to this contract. The Contractor's on-site supervisor shall have a
working cellular telephone to facilitate communicaon during snow plowing operaons.
f. The Contractor will be given a minimum one (1) hour advance noce for emergency callouts. It
is the intent that plowing will be completed two (2) hours before ferry arrival.
g. Subcontracng work on this project is not permited. The Contractor may have employees
perform the work.
h. When snow plowing is completed, the Contractor shall contact the Terminal Manager or other
designated person for approval before releasing any equipment.
i. The Contractor shall report hours worked per call out to the terminal manager within twenty-
four (24) hours of the work being completed.
j. Equipment furnished under this contract shall be kept in good repair and safe operang
condion. Breakdown me will not be counted as hours worked.
k. The State will only pay for actual hours worked.
The AMHS vessel sailing schedule is available at the AMHS website or at:
htp://www.dot.state.ak.us/amhs/schedules.shtml
Variations to scheduled port calls can occur due to weather or mechanical issues.
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STATE OF ALASKA - INVITATION TO BID ITB 2527H106
AMHS SNOW PLOWING SOUTHCOAST TERMINALS
SPECIFICATIONS (cont.)
LOT 2: SNOW PLOWING AND SANDING FOR THE AMHS FERRY TERMINAL IN SITKA,
ALASKA
Bidders are encouraged to attend pre-bid site visits to the location(s) they will be bidding on to see actual
location and size of service area prior to bidding. To confirm a site visit for this location, please contact Terminal
Manager Melissa Mossburg at (907) 747-8737 or by email at melissa.mossburg@alaska.gov.
1. SUMMARY:
When a minimum of 2 to 3 inches of snow has accumulated prior to normal working days, the
Contractor shall furnish all labor, materials, and equipment to plow snow from and sand the
designated areas at the Sitka Ferry Terminal parking. The Contractor must check in with the Terminal
Manager and shall not sand unless directed by the Terminal Manager.
2. SERVICES:
The Contractor shall perform the following tasks:
Task 1: Snow Plowing the Sitka Ferry Terminal parking lot, the handicapped parking area, and
the vehicle staging area:
When a minimum of 2 to 3 inches of snow has accumulated prior to normal working days, the
Contractor shall furnish trucks with drivers to plow snow from the Sitka Ferry Terminal parking
lot, the handicapped parking area, and the vehicle staging area. Snow shall be plowed to the
designated staging area as directed by the Terminal Manager or Designee.
Task 2: Sanding around the luggage carts, the handicapped parking area, at the top of the
ramp, between the ramp and the exit gate, and the vehicle staging areas:
The Contractor shall sand areas around the terminal when directed by the Terminal Manager.
When directed, sanding shall be done around the luggage carts, the handicapped parking area,
at the top of the ramp, between the ramp and the exit gate, and the vehicle staging areas.
Sanding may be done by hand.
3. SERVICE TERM:
Service is ancipated to be from October through April of each year, or when there is snowfall that
requires plowing.
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