Bid Frcrsp Janitorialservices
| Location: | Pennsylvania |
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| Posted: | Jun 24, 2026 |
| Due: | Jul 9, 2026 |
| Agency: | State Government of Pennsylvania |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 6100066227 |
| Publication URL: | To access bid details, please log in. |
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General Information |
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Department for this solicitation: |
Procurement | ||||||
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Date Prepared: |
06/24/26 |
Types: |
IFB | ||||
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Advertisement Type: |
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Solicitation/Project#: |
6100066227 |
Solicitation/Project Title: |
BID FRCRSP JanitorialServices | ||||
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Description: |
The Pennsylvania Department of Conservation and Natural Resources, Bureau of State
Parks, French Creek State Park requires janitorial services for the cleaning of ten (10) family cabins, three (3) cottages, and two (2) yurts, located at 843 Park Road, Elverson, PA, Berks County. Please note due to an administrative error 6100066172 has been canceled and all bids must be placed under the solicitation (6100066227). |
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Department Information |
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Department/Agency: |
Department of Conservation and Natural Resources |
Delivery Location: |
French Creek State Park 843 Park Road Elverson Pa 19520 9523 |
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County: |
Berks |
Duration: |
The Contract shall commence upon receipt of a Fully Executed Purchase Order or October 1, 2026, whichever is later, and terminates September 30, 2027. |
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Contact Information |
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First Name: |
Jenna |
Last Name: |
English |
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Phone Number: (XXX-XXX-XXXX) |
717-787-3278 |
Email: |
Jenenglish@pa.gov |
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Solicitation Information |
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Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation. |
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Solicitation Start Date: |
06/24/26 | ||
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Solicitation Due Date: |
07/09/26 |
Solicitation Due Time: |
10:00 AM |
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Solicitation Opening Date: |
07/09/26 |
Solicitation Opening Time: |
10:01 AM |
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Opening Location: |
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No. of Addendums: |
0 | ||
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Amended Date: |
06/24/26 |
Attachment Preview
STATEMENT OF WORK
Janitorial Services
Cabins, Camping Cottages, and Yurts
Commonwealth of Pennsylvania
Department of Conservation and Natural Resources
Bureau of State Parks
French Creek State Park
Berks County
I. SCOPE OF WORK:
The Pennsylvania Department of Conservation and Natural Resources, Bureau of State
Parks, French Creek State Park requires janitorial services for the cleaning of ten (10)
family cabins, three (3) cottages, and two (2) yurts, located at 843 Park Road, Elverson,
PA, Berks County.
Questions regarding the technical aspects of the bid should be directed to Kaitlyn
Gundersen-Thorpe at 610-582-9680 or by email at kgundersen@pa.gov. Questions
regarding the bidding or contracting procedures should be directed to Jenna English at
(717) 787-3278 or by email at jenenglish@pa.gov.
II. MANDATORY PRE-BID CONFERENCE:
A mandatory pre-bid conference will be conducted prior to the bid opening. The pre-bid
conference will be held Friday, July 3, 2026, at 10:00 AM. Prospective bidders must meet
at the French Creek State Park Office, conference room, 843 Park Road, Elverson, PA
19520-9523 to discuss job specifications and to tour the cleaning sites. All prospective
bidders should sign in to acknowledge attendance.
Contractors may not request an alternate date if unable to attend the scheduled pre-bid
Conference. All interested Contractors must attend on the noted date and time.
III. CONTRACT TASKS:
The Contractor will furnish all cleaning products, supplies, and specified cleaning
equipment; including an LED UV flashlight, wet mop, and a vacuum cleaner with High
Efficiency Particulate Air (HEPA) filtration. Cleaning supplies must be approved by Park
Management prior to use. Park Management may require manufacturer’s specifications
and a product sample. Manufacturer’s specifications and Safety Data Sheets (SDS) are
required for all products.
The Park will provide toilet paper, paper towels, trash bags, and light bulbs. If these
supplies are low, Contractor must notify park staff for replenishment.
The Park does not have laundering facilities on site; therefore, all laundering services
must be performed off site.
Before awarded Contractor’s onsite cleaning staff begins work, they must attend a
mandatory meeting with management to include a tour of park facilities, detailed
instructions, cleaning checklists, contact numbers for park staff, and a park-provided
tutorial on bed bugs.
All Cleaning Checklists for each unit that is cleaned must be signed and submitted to the
Park Office prior to the Contractor leaving the State Park premises each day.
These checklists will be used in conjunction with visual inspections to determine quality of
janitorial services being performed. If unsatisfactory cleanings are found, reference
Section VIII. Performance Issues for specific details on resolutions and potential
consequences if not resolved. Sample checklists for each type of cleaning are provided
with the Solicitation for reference.
Cleaning must be performed between the hours of 10:00 am and 3:00 pm unless
otherwise approved by Park Management.
Visitor’s check-in time for the cabins, cottages, and yurts is 3:00 pm.
EMERGENCY CLEANINGS: Contractor will be given a minimum 6-hour notice for any
emergency cleanings. Emergency cleanings will take place between the hours of 10:00
am and 3:00 pm. Emergency cleanings may be required due to vandalism, bed bug
infestation, or any other operational issues that arise. The quantity of cabin, cottage,
and/or yurt emergency cleanings may fluctuate due to unexpected availability or damage
to facilities. Vendors must make every effort to accommodate Emergency Cleaning
requests, but if they are unable, they must inform the park as soon as feasible.
All work will be subject to inspection and acceptance by Park Management.
A. CABINS (10 Cabins)
Summer Season Cleanings: Cleaning once a week, every Friday, from the 2nd
Friday in June to the 3rd Friday in August. (It is estimated 10 cleanings will be
required per cabin for this period.)
Note: The Contractor must contact the park office the Thursday before the scheduled
Friday cleaning to get the number of cabins to be cleaned.
Non-Summer Season Cleanings: From the 3rd Friday in August to the 2nd Friday in
June, cabins will be cleaned after every occupant. During this period, the number of
cabins to be cleaned on any given day may vary from as few as one (1) to a
maximum of ten (10). Since there is a 2-night occupancy, cleanings may be required
seven (7) days a week, including Sundays and/or legal holidays. During the non-
summer season, the Park will notify the contractor of any changes prior to the
scheduled cleaning.
Semi-Annual Cleanings: To be scheduled for Monday through Friday mid-March to
the First week of April and mid-October to the first week of November.
Basic Daily Cabin Cleaning Requirements:
1. Mattress enclosures – Contractor will remove/change and launder, offsite, the
enclosures once per week for all ten (10) cabins. This will be monitored and
documented between Contractor and Park Manager or their designee. The Park
will provide enough enclosures to cover every mattress and provide additional
enclosures to replace the dirty enclosures while they are being laundered.
2. Contractor will check/monitor every enclosure at EVERY cleaning for signs of
bedbugs and report all findings to Park Manager or his designee immediately.
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3. Enclosures must be cycled through a washing machine, cleaned with detergent,
and thoroughly dried in a hot dryer, offsite.
4. Contractor will complete inspections of cabins to assist in confirmation that there is
no existing bed bug infestation. Inspections include checking mattresses for
activity and using flashlights to inspect for insect activity along mattress seams,
wall board joints adjacent to the bed, and on bedroom nightstands. Once
inspection is completed the Contractor will report any findings immediately to the
Park Manager or their designee.
5. The park will supply a HEPA vacuum equipped with a HEPA filter. It is the
responsibility of the cleaning crew to regularly empty vacuums even if not used.
6. Vacuum all areas including carpeted areas, linoleum, and tile floors. Vacuum the
furniture thoroughly, making sure to get under the cushions and beneath the
frames.
7. Sweep, scrub, and mop kitchen, bathroom, and entranceway floors.
8. Empty and wet wipe trash receptacles. Place trash and recyclables in dumpsters
provided by the park. Place new disposable liners in trash receptacles.
9. Clean bathroom. Disinfect and scrub shower stall with a non-abrasive cleaner
designed for stainless steel. Scrub and sanitize commode, sink, and medicine
cabinet. Remove soap scum from sink and shower stall. Remove and discard any
remaining soaps or products. Replace toilet paper on holder (stack any extra on
the shelf provided). Clean all chrome. All surfaces must be dust free.
10. Clean kitchen as follows:
a. Stove: Clean glass top stoves and wet wipe top & front. Clean and wet wipe
range hood.
b. Oven: Clean and wet wipe front of oven door including the window. Use a
damp rag to wet wipe and remove crumbs from bottom of oven. Clean oven
using oven cleaner as necessary. (Do not use oven cleaner, such as Easy
Off, on continual cleanings).
c. Refrigerator: Clean and wet wipe outside surfaces. Top must be dust free.
Clean and wet wipe inside racks and surfaces. Clean and wet wipe in and
under crisper drawers. Remove any dirt from freezer and wet wipe inside.
Empty and clean drip pan. Discard any items left in refrigerator.
d. Sink: Clean fixtures, and wet wipe sink using appropriate non-abrasive
cleaner.
e. Microwave: Wet wipe front door and interior. Remove microwaveable tray to
wash.
f. Cabinets and Countertop: Clean and wet wipe interior and exterior surfaces
of bottom cabinets and overhead cabinets, including tops of overhead
cabinets. Clean and wet wipe countertops and adjoining wall surfaces. All
surfaces must be dust free.
11. Furniture: Dust and polish (wet wipe as necessary) all wooden furniture surfaces
including kitchen table and chairs, living room chairs, couch, two (2) sets of bunk
beds, double bed, end tables in living room and two (2) bedrooms, countertops,
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microwave cart, shelves, lamps, lampshades, and windowsills (remove all insects
and spiders from windows and sills), doorways (inside and outside), and lights.
Spot clean and clean under upholstered cushions. All surfaces must be dust free.
12. Heat Fixtures: Dust and vacuum electric heat fixtures. During the fall/winter
heating season, check heater thermostats and set three (3) thermostats at 60
degrees prior to leaving cabin.
13. Clean all mirrors with glass cleaner.
14. Wet wipe all mattresses. Rotate monthly.
15. Remove marks and dirt from walls, ceilings, windows, heating units, and screens.
16. Sweep porch and remove cobwebs.
17. Check for articles left by previous occupants. If there are any, give them to the
Park Office.
18. Notify the Park Office of any vandalism, breakage, repairs required, etc., before
leaving the park.
19. Close and lock all windows.
20. Climb ladder and dust above curtain rods and clean upper windows.
21. Climb ladder and dust ceiling rafters and ceiling fans.
22. Test smoke/fire alarms. Report deficiencies to the Park Office before leaving the
Park for the day.
23. Check all lights, including porch light, and replace burned out bulbs in fixtures as
needed. Bulbs will be provided by the Park. The Park is responsible for replacing
bulbs in covered fixtures requiring tools. Notify the Park Office of any necessary
replacements before leaving the Park for the day.
24. Contractor must complete Cleaning Checklist returning it to Park Office prior to
leaving the Park for the day.
Semi-Annual Cleaning Requirements: The following tasks are to be performed,
once during the early spring and once during the fall, at times agreed to by Park
Management:
1. Will complete items 1 – 24 above.
2. Strip old wax from tile floors, apply new wax, and buff floors in the kitchen (move
refrigerator), bathroom and entranceway.
3. Wash all windows inside and outside including screens and windowsills.
4. Clean all doors, walls, and ceilings with a cleaner specific to the surface.
5. Clean ceiling fan/light assembly, globes, and other light fixtures throughout cabin
and on porch.
6. Shampoo carpets with appropriate cleaners and equipment.
7. Wash drapes, offsite.
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8. Vacuum electric heat fixtures and refrigerator condenser.
9. Deep clean stove and oven.
10. Move and clean behind and under all furniture including refrigerator.
11. Clean all cabinets and drawers inside and outside.
B. COTTAGES (3 Camping Cottages)
Summer and Non-Summer Season Cleaning: From March 1st to January 3rd,
cottages will be cleaned after every stay. During this period, the number of cottages to
be cleaned on any given day may vary from as few as one (1) to a maximum of three
(3). Since there is a 2-night occupancy, cleanings may be required seven (7) days a
week, including Sundays and/or legal holidays. During the summer and non-summer
season the Park will notify the contractor of any changes prior to the scheduled
cleanings.
Semi-Annual Cleaning: To be scheduled for Monday through Friday mid-March to
the First week of April and mid-October to the first week of November.
Basic Daily Cottage Cleaning Requirements:
1. Broom sweep and wet wipe floor.
2. Empty and wet wipe trash receptacles. Place trash and recyclables in dumpsters
provided by the park. Place new disposable liners in trash receptacles.
3. Furniture: Dust and polish (wet wipe as necessary) all wooden furniture surfaces
including kitchen table and chairs, two (2) sets of bunk beds, double bed, ceiling
lights, and windowsills (remove all insects and spiders from windows and sills),
doorways, (inside and outside) and lights. All surfaces must be dust free.
4. Mattress enclosures – Contractor will remove/change and launder, offsite, the
enclosures once per week. This will be monitored and documented between
Contractor and Park Manager or their designee. The Park will provide enough
enclosures to cover every mattress and provide additional enclosures to replace
the dirty enclosures while they are being laundered.
5. Enclosures must be cycled through a washing machine, cleaned with detergent,
and thoroughly dried in a hot dryer, offsite.
6. Wet wipe all mattresses and rotate them monthly.
7. Remove marks and dirt from walls, ceilings, windows, heating units, and screens.
8. Sweep porch and remove all cobwebs.
9. Check for articles left by previous occupants. If any are found, turn them in to the
Park Office.
10. Notify the Park Office of any vandalism, breakage, repairs required, etc., before
leaving the Park.
11. Close and lock all windows.
12. Dust and vacuum electric heat fixtures. During the fall/winter heating season,
ensure heaters are set at 60 degrees prior to leaving the cottage.
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