12 8413 Actuarial Services Swif

APPENDIX B
SOLICITATION RESPONSE REQUIREMENTS AND SUBMISSION CHECKLIST
A. General
This Invitation for Bid (IFB) is a procurement for actuarial services. Bidders shall submit the
required information and documentation identified in the IFB and through the
Commonwealth's SRM solicitation.
This is an Invitation for Bid (IFB) and not a Request for Proposal (RFP). Bidders are not
required to submit a technical proposal, business proposal, or other proposal narrative in
response to this IFB.
Bidders shall provide the documentation required by the IFB and Statement of Work (SOW),
together with the required bid pricing and forms.
Submission of a bid constitutes the Bidder's acknowledgment of and agreement to the
requirements of the IFB and SOW.
B. Required Bid Submission Documentation
The Bidder shall submit the following documentation with its SRM bid response.
1. Pricing
Pricing for the initial one-year contract term.
o
Pricing for each of the four (4) optional one-year renewal terms.
o
Pricing shall be entered directly into the applicable pricing fields and item
o
lines in the Commonwealth's SRM solicitation in accordance with the
solicitation instructions and the quantities identified for each item line.
Each of the five (5) contract-year item lines-Initial Term and Renewal Years 1
o
through 4-is established at a quantity of two (2) to correspond to the two
semi-annual billing periods within each contract year. The quantity of two (2)
represents the applicable billing periods and does not constitute two
separate actuarial service engagements.
The Bidder shall enter the applicable semi-annual unit price for each of the
o
five (5) SRM item lines. The two (2) semi-annual unit prices for each contract
year shall represent the full amount for the actuarial services required for
that contract year, with invoicing occurring on a semi-annual basis in
accordance with the Statement of Work and applicable Purchase Order.

Pricing shall include all costs necessary to perform the services required by
o
the SOW.
The contract is a fixed-price contract, and option-year pricing shall comply
o
with the three percent (3%) escalation provision set forth in the SOW.
2. Minimum Actuarial Experience
Documentation demonstrating at least two (2) years of experience providing
o
actuarial services.
3. Pennsylvania Workers' Compensation, Commonwealth, and SWIF Experience
Documentation demonstrating experience performing actuarial work
o
involving Workers' Compensation matters in Pennsylvania, including
experience performing actuarial services for the Commonwealth of
Pennsylvania and the State Workers' Insurance Fund (SWIF).
4. Lead Consultant
Identification of the proposed lead consultant.
o
5. Professional Actuarial Membership
Identification of the professional actuarial organization(s) of which the lead
o
consultant is a member.
Documentation verifying the lead consultant's membership in at least one (1)
o
of the following professional actuarial organizations, as applicable to the
services to be performed under the contract:
American Academy of Actuaries (AAA);
Society of Actuaries (SOA); or
Casualty Actuarial Society (CAS).
6. Relevant Insurance and Actuarial Experience
The Bidder shall acknowledge its familiarity with standard and typical
o
insurance policies, coverages, rate and rule manuals, classification plans,
and ratemaking principles applicable to the following:
Workers' Compensation;
Medical Professional Liability;

General Liability;
Business Owners; and
Umbrella/Excess.
7. Subcontractor Information
The Bidder shall complete and submit Appendix C - Subcontractor
o
Information Form with its IFB response. The Bidder shall indicate in
Appendix C whether subcontractors are proposed.
Subcontracting shall not exceed forty-nine percent (49%) of the services
o
under the contract and is subject to the prior written approval of SWIF in
accordance with the Statement of Work.
The Contractor shall remain fully responsible for the performance of all
o
contract requirements, including services performed by approved
subcontractors.
C. Statement of Work and Appendix A Acknowledgment
The Bidder shall review the complete Statement of Work, including Appendix A - Required
Exhibits in Support of SWIF Loss Reserve Analysis.
Appendix A identifies exhibits that the awarded Contractor shall provide as part of the
services required under the SOW. The exhibits identified in Appendix A are post-award
contract performance requirements and are not required to be prepared or submitted
with the Bidder's IFB response.
The Bidder is responsible for reviewing and understanding the post-award services and
deliverables described in the SOW and Appendix A.
D. SRM Notes and Attachments
The Bidder shall review all documents contained in the SRM solicitation's Notes and
Attachments section before submitting its bid.
The Notes and Attachments section contains solicitation documents, forms, instructions,
notes, and attachments applicable to this IFB. Any document contained in the Notes and
Attachments section that specifically identifies a required Bidder response,
completed form, certification, acknowledgment, or other submission shall be
completed and submitted by the Bidder in accordance with the instructions provided
with that document.

The Bidder is responsible for reviewing all SRM Notes and Attachments and submitting all
documentation required therein.
The inclusion of a document in the SRM Notes and Attachments section does not, in itself,
require the Bidder to return the document. The Bidder shall follow the specific instructions
associated with each document to determine whether a response or submission is
required.
E. No Technical Proposal Required
This solicitation is an Invitation for Bid (IFB), not a Request for Proposal (RFP). The Bidder
is not required to submit a technical proposal, business proposal, or other proposal
narrative in response to this IFB.
The Bidder shall submit the documentation required by this Appendix B, together with
any documents contained in the SRM solicitation's Notes and Attachments section that
specifically require completion and submission with the bid.
The Bidder shall not submit any additional proposal materials or other unsolicited
documentation.
The Commonwealth will evaluate bids in accordance with the requirements applicable to
this IFB, including responsiveness to the solicitation requirements and responsibility of the
Bidder.
F. Contract Performance Requirements
If awarded the contract, the Contractor shall perform all services and provide all
deliverables required by the SOW, including the post-award requirements and exhibits
identified in Appendix A.
G. Bidder Certification
By submitting a bid through SRM, the Bidder certifies that:
1. The Bidder has reviewed the IFB, Statement of Work (SOW), Terms & Conditions,
and applicable Appendices.
2. The Bidder meets the minimum qualifications identified in SOW Section I-5.D.
3. The Bidder has submitted the pricing and documentation specifically required with
the bid and understands that the requirements identified in Appendix A are post-
award contract performance requirements and are not required to be submitted
with the bid.

4. The proposed lead consultant meets the professional membership requirements
identified in Sections I-5.D.3 and I-5.D.4 of the SOW.
5. The Bidder understands that submission of a bid constitutes acknowledgment of
and agreement to the requirements of the IFB, SOW, Terms & Conditions, and
applicable Appendices.
H. Solicitation Response Checklist
The following checklist is provided as a guide to assist the Bidder in confirming that its SRM
submission is complete. The checklist does not create additional submission
requirements.
Requirement Bidder Action
Complete and submit as requested; failure to complete
SOW Acceptance &
or sign, in and of itself, will not preclude consideration of
Acknowledgment
an otherwise responsive and responsible bid
Required SRM bid/pricing
Submit through SRM
submission
Initial contract year pricing Submit through SRM
Four option-year pricing Submit through SRM
SRM item lines are established at a quantity of two (2) for
each contract year to correspond to the two semi-annual
Semi-annual billing periods billing periods. The quantity represents billing periods
and does not constitute two separate actuarial service
engagements.
Enter the applicable semi-annual unit price for each of
the five (5) SRM item lines. The two (2) semi-annual unit
Semi-annual pricing prices for each contract year shall represent the full
amount for the actuarial services required for that
contract year.
Shall comply with the three percent (3%) escalation
Option-year pricing
provision set forth in the SOW

Requirement Bidder Action
Review all; submit responses/documents where
SRM Notes and Attachments
specifically required
Appendix A - Required Exhibits
Post-award contract performance requirement; do not
in Support of SWIF Loss
submit with bid
Reserve Analysis
Appendix C - Subcontractor
Complete and submit with bid
Information Form
Minimum two years' actuarial
Submit documentation
experience
Pennsylvania Workers'
Compensation,
Commonwealth, and State Submit documentation
Workers' Insurance Fund (SWIF)
experience
Lead consultant identification
Identify lead consultant and submit required
and professional actuarial
professional membership documentation
membership
Acknowledge familiarity with the specified insurance
Relevant insurance and
policies, coverages, rate and rule manuals, classification
actuarial experience
plans, and ratemaking principles