RFP 26-01 Handling, Processing, and Disposal of Green Waste

Location:	New Mexico
Posted:	Feb 24, 2026
Due:	Mar 11, 2026
Agency:	Lincoln County
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	Waste
Publication URL:	To access bid details, please log in.

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LINCOLN COUNTY

STATE OF NEW MEXICO

REQUEST FOR PROPOSALS

RFP 26-01 Handling, Processing, and Disposal of Green Waste

Offer Mail/Deliver to:

Nick Morerod, Chief Procurement Officer

Lincoln County Purchasing Department

300 Central Avenue – P.O. Box 711

Carrizozo, New Mexico 88301

Procurement Contact Information: Nick Morerod, CPO

Phone: (575) 648-2385 x 107

Email: purchasing@lincolncountynm.gov

Issued: February 24, 2026

Proposals Due: March 11, 2026 at 4:00 p.m. MDT

Contents

I. SCOPE OF WORK AND SPECIFICATIONS....................................................................................................... 2

II. CONDITIONS GOVERNING THE PROCUREMENT ...................................................................................... 5

A. SEQUENCE OF EVENTS ............................................................................................................................... 5

B. EXPLANATION OF EVENTS........................................................................................................................ 5

C. GENERAL REQUIREMENTS........................................................................................................................ 8

III. RESPONSE FORMAT AND ORGANIZATION ............................................................................................. 13

A. NUMBER OF RESPONSES .......................................................................................................................... 13

B. NUMBER OF COPIES .................................................................................................................................. 13

C. PROPOSAL FORMAT..................................................................................................................................13

D. PROPOSAL CONTENTS..............................................................................................................................13

IV. EVALUATION .................................................................................................................................................... 14

V. FEDERAL FUNDING CONTRACT REQUIREMENTS…………………………………………………….21

PROPOSAL FORMS

APPENDIX A - LETTER OF TRANSMITTAL FORM........................................................................................... 1

APPENDIX B - CAMPAIGN CONTRIBUTION DISCLOSURE FORM............................................................... 2

APPENDIX C - STATEMENT OF COMPLIANCE................................................................................................. 5

APPENDIX D - PREFERENCE CERTIFICATION ................................................................................................ 6

APPENDIX E - AFFIDAVIT OF NON-COLLUSION ............................................................................................. 7

APPENDIX F - CONFLICT OF INTEREST STATEMENT ................................................................................... 8

APPENDIX G - FEDERAL CONTRACTING REQUIREMENTS .......................................................................9

APPENDIX H - CONTRACTORS STATEMENT OF QUALIFICATIONS…………………………………….10

APPENDIX I - CERTIFICATION OF OFFEROR/BIDDER REGARDING DEBARMENT …………………11

APPENDIX J – ACKNOWLEDGEMENT OF RECEIPT FORM………………………………………………..14

I. SCOPE OF WORK AND SPECIFICATIONS

A. PURPOSE OF THIS REQUEST FOR PROPOSALS

Lincoln County is hereby seeking formal, sealed proposals from qualified licensed vendors

authorized to do business in the State of New Mexico for County wide handling, processing,

and disposal of Green Waste generated throughout, and/or by, Lincoln County on an on-

call/on-demand basis in accordance with the specifications contained in this Request for

Proposal (RFP).

Submitting a proposal for this Request for Proposal (RFP) implies agreement by the

proposer to these terms.

Federal funding may be used for purchases under this contract. If federal funds are used,

the Contractor is required to comply with federal regulations in addition to local law.

Applicable federal requirements are set forth in this RFP under section V. If federal funds

will not be used, anything in section V. of this RFP is not a requirement. It is the

responsibility of the Contractor to determine if federal funds will be used under any

contract, and the responsibility of the Participating Agency to provide such information

upon request. Performance of work under federal funds is at the discretion of the contractor.

Use by Other Government Agencies: It is the intention of Lincoln County to make any

award made under this solicitation available for use by other government agencies within

the State of New Mexico, if allowed by law and their governing directives. Reference

paragraph III C 28 herein for more detailed information.

The Procurement Code, 13-1-28 through 13-1-199 NMSA 1978, imposes civil,

misdemeanor and felony criminal penalties for its violation. In addition, the New Mexico

criminal statutes impose felony penalties for bribes, gratuities and kick-backs.

B. SCOPE OF WORK

Lincoln County reserves the right to issue one or multiple awards for the requested

services. Multiple awards are anticipated to ensure availability and timely delivery.

Multiple awards are also anticipated to ensure Lincoln County Taxpayers that Lincoln

County is providing the best product for the most efficient overall cost as reasonably

possible.

Lincoln County is hereby soliciting formal, sealed proposals from qualified licensed

vendors authorized to do business in the State of New Mexico for County wide

handling, processing, and disposal of Green Waste, generated throughout, and/or by,

Lincoln County for an on-call/on-demand basis described herein. The intent of Lincoln

County is to procure a vendor that will handle, process, and dispose of waste in an

manor that does not produce additional fire hazard or risk, while maintaining

environmental compliance with all state and federal regulations. Per New Mexico

Procurement Code Statute 13-1-153 multiple source award; limitations on use and

determination required, Lincoln County has determined that it is necessary to make a

multiple source award to ensure the vendor requirements of responding to emergencies

within a two (2) hour time period can be achieved.

C. CONTRACT TERM

The initial term of this contract shall be for one (1) year, from to 2026-2027. The County

reserves the right to extend this contract, on an annual basis (or any portion thereof) and

by mutual agreement, for up to three (3) additional one-year terms for annual updates.

Under no circumstances will the term of this contract, including any extensions thereto,

exceed three (3) years.

D. PROFESSIONAL LIABILITY INSURNCE

The successful offeror shall maintain professional liability insurance covering any error or

omission committee during the term of the contract. The amount shall be $1,000,000.

E. PROCUREMENT MANAGER

Lincoln County has designated a Procurement Manager who is responsible for this

procurement and whose name, address, and telephone number are listed below. Any

inquiries or requests regarding this procurement should be submitted to the Procurement

Manager in writing. Offerors may contact ONLY the Procurement Manager regarding the

procurement. Other County employees do not have the authority to respond on behalf of

Lincoln County. Contacting any other Lincoln County employee, department head or

manager in regard to this RFP may result in disqualification of the potential offeror’s

proposal.

Nick Morerod – Chief Procurement Officer

300 Central Ave, Carrizozo, NM 88301

Phone: 575-648-2385;

E-mail: nmorerod@lincolncountynm.gov

F. DEFINITION OF TERMINOLOGY

This section contains definitions that are used throughout this procurement document, including

appropriate abbreviations.

“Addendum” A written or graphic instrument issued prior to the opening of Proposals which

clarifies, corrects, or changes the Request for Proposals. Plural: addenda.

“Board of County Commissioners” also “BOCC” The elected board in whom all powers of the

County are vested and who are responsible for the proper and efficient administration of the County

government.

"Close of Business" means 5:00 P.M. Mountain Standard Time (MST) or Mountain Daylight Time

(MDT), whichever is in effect on the date specified.

"Chief Procurement Officer" means the person or designee authorized by the County of Lincoln to

manage or administer a procurement requiring the evaluation of proposals. In the County of

Lincoln, this is the County Manager.

"Contract" or “Agreement” A written agreement for the procurement of items of tangible personal

property or services.

"Contractor" A successful offeror who enters into a binding contract.

"County" The County of Lincoln, State of New Mexico and or Lincoln

County.

"Determination" The written documentation of a decision of the procurement manager including

findings of fact required to support a decision. A determination becomes part of the procurement

file to which it pertains.

“Desirable" The terms "may", "can", "should", "preferably" or "prefers," which identify a

discretionary item or factor. (As opposed to a “mandatory” item or factor.)

"Evaluation Committee" A body appointed by County management to perform the evaluation of

offeror proposals.

"Evaluation Committee Report" A report prepared by the Procurement Manager and the

Evaluation Committee for submission to appropriate approval authorities for contract award that

contains all written determinations resulting from the conduct of a procurement requiring the

evaluation of competitive sealed proposals.

"Finalist" is defined as an offeror who meets all the mandatory specifications of this Request for

Proposal and whose score on evaluation factors is sufficiently high to merit further consideration

by the Evaluation Committee.

“Green Waste” is defined as biodegradable organic materials derived from plant matter, including

grass clippings, leaves, hedge trimmings, branches, and tree debris.

"Mandatory" refers to the terms "must", "shall", "will", "is required" or "are required," which

identify a required item or factor. (As opposed to a “desirable” item or factor.) Failure to meet a

mandatory item or factor will result in the rejection of the Offeror's proposal.

"Offeror" means any person, corporation, or partnership legally licensed to provide professional services

in this state, who chooses to submit a proposal in response to Request for Proposals.

"Page” means one (1) side of an 8 ½ X 11-inch sheet of paper. One (1) 8 ½ X 11-inch sheet of

paper printed on both sides constitutes two (2) pages. (See, however, Section III.C for the one

exception to the 8 ½ X 11-inch page size limitation.)

"Procurement Manager" means the person or designee authorized by the County to manage or

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Description:	RFP 26-01 Handling, Processing, and Disposal of Green Waste
Opening Date/Time:	February 24, 2026 4:00 PM
Closing Date/Time:	March 11, 2026 4:00 PM
Awarded To:	Open

RFP 26-01 Handling, Processing, and Disposal of Green Waste

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