Concrete Cart Path Replacement - Cobblestone Golf Course, Phase II

PROJECT MANUAL
CONCRETE CART PATH REPLACEMENT -
COBBLESTONE GOLF COURSE, PHASE II
OWNER: COBB COUNTY GEORGIA
C/O COBB COUNTY PARKS DEPARTMENT
1792 County Services Parkway
Marietta, Ga. 30008
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ADVERTISEMENT FOR BIDS
Cobb County PARKS is seeking bids from qualified vendors for the replacement of
sections of cart paths at Cobblestone Golf Course. The park is located at 4200 Nance
Road, Acworth, GA 30101. Site visit shall take place during mandatory Pre-Bid
meeting.
Please find attached:
* Project Manual including Special Terms and Conditions
* Sample Construction Contract
* Attachment A- Scope of Work
* Attachment B- Concrete Replacement Location
* Attachment C- Scope Calculations
* Attachment D- Scope Photos
* Attachment E- Add Alternate #1
* Attachment F- Concrete Sidewalk Detail Attachment
* Attachment G- Curb and Gutter Detail Attachment
Bid Advertisement Dates: April 10, 2026 - May 08, 2026
Bids Due: 5:00pm May 08, 2026
All questions shall be submitted in writing to: eric.farmer@cobbcounty.gov &
jud.martin@cobbcounty.gov
Pre-Bid Meeting: Wednesday, April 22, 2026 at 8:30am. Pre-Bid meeting is
Mandatory and will be held at Cobblestone Golf Course (4200 Nance Road,
Acworth, GA 30101).
This solicitation shall be advertised on the Georgia Procurement Registry.
Required Documents/Forms to be submitted:
* Bid Submittal Form
* Qualification Statement
* Logistics plan detailing site layout. Plans shall include but not be limited to:
staging, traffic/pedestrian control, etc.
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SPECIAL TERMS AND CONDITIONS
In the event there are any discrepancies between the following provisions and other provisions in the
bid and contract documents, the following provisions shall prevail:
1. PROJECT DESCRIPTION AND LOCATION
Location:
Cobblestone Golf Course
4200 Nance Road
Acworth, GA 30101
Project will consist of furnishing all labor, materials, equipment, appliances, etc. pursuant to
the plans, scope for the replacement of sections of concrete golf cart paths and construction of
new concrete paths if alternates are accepted.
2. CONTRACT DRAWINGS
Contractor will receive a .pdf copy of the plans and/or specifications from the Owner. The
Contractor shall be responsible for ensuring the drawings are printed to scale.
3. APPROVED VENDORS
All references to vendors and "approved manufacturers" are included for description of quality
and content of the designated equipment/materials as basis of design. Alternate items may be
accepted if they meet all standards of quality and purpose for the intended use, as determined
by the Owner unless specifically noted otherwise.
Substitution or equal product requests will not be considered during the bidding period.
However, it is the intention to allow equal products to be bid and incorporated into the project
provided they meet all standards of quality and purpose of the intended use. Substitutions or
equal products will be considered after award during the submittals process.
4. TIME OF WORK
It is understood that the Contractor's proposed construction schedule is based on a normal 40
hour, 5-day workweek, less recognized holidays. If the Contractor desires to work in excess of
this limit, the Contractor shall submit a written request to the County a minimum of five days
prior to the desired work date. The Contractor shall be responsible for any additional expenses
incurred by the County as a result of the extended work hours, including resident inspection or
materials testing overtime. The cost associated with resident inspector overtime will be
deducted from the Contractor's monthly payment request.
By County ordinance, the erection or repair of buildings (including excavation), demolition,
alteration or repair of any building, as well as the operation of any pile driver, steam shovel,
pneumatic hammer, derrick, steam or electric hoist, electric saws, drills or other equipment
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attended by loud or unusual noise are prohibited, other than between the hours of 7:00 am and
9:00 pm, Monday through Saturday.
NOTE: The contractor shall not work on Saturdays, Sundays, or Cobb County recognized
holidays.
5. SUPERVISION
There shall be at least one designated employee in a position of responsibility representing the
Contractor on each site at all times. Responsibilities of the designated employee include, but are
not limited to: planning, supervising, coordinating and inspecting all work by the labor force;
acting as the primary liaison with the Owner; discussing the work with the Owner and regulating
authorities; and translating from English to the language used by the workforce. Refer to Article
3 of Chapters 2 and 3 of the Contract for Construction for additional information.
6. INCLEMENT WEATHER DAYS
The following inclement weather calendar days shall be anticipated and included in the
contractual time period given for project completion.
January 10 days July 4 days
February 10 days August 2 days
March 7 days September 2 days
April 6 days October 3 days
May 4 days November 5 days
June 3 days December 9 days
The Contractor's request for additional time due to weather shall only be granted for days
beyond those listed above - considering the full term of the contract. The burden of proof and
documentation for such request for additional time shall rest solely upon the Contractor.
Documentation shall be submitted on a monthly basis. Failure to submit documentation on a
monthly basis may result in requests for weather day extensions to be rejected.
Data submitted in support of a request for contract extension due to inclement weather shall
include, but not be limited to: impact on the critical path of the project; daily high and low
temperatures at the jobsite; daily rainfall amount at the jobsite; time that rainfall started and
stopped; documented snow or ice accumulation; specific work impacted by inclement weather
and date stamped photos of the impacted work or work area. A rain gauge and thermometer
shall be placed at the jobsite to accurately record the data.
Weather days will not be approved unless impact to the critical path is properly documented as
described above.
7. GENERAL CONTRACTOR LICENSE
All Bidders must have a current valid license from the Georgia State Licensing Board for
Residential and General Contractors, unless specifically exempted from holding such license
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pursuant to Georgia law (O.C.G.A. Section 43-41-17). Under O.C.G.A. 43-41-17, specialty
Contractors who offer or contract to perform or undertake or perform for an owner any limited,
specialty, or specific trade Contractor work do not have to hold a license as a residential or
general Contractor if they are performing work within their specialty. Traditional specialty
Contractors will not be required to carry a residential and general Contractor license but will be
required to comply with all applicable national, state, and local codes and ordinances. Concrete
Cast in Place is an allowable category of work which may be completed or coordinated by a
Sitework Limited-Service Specialty Contractor. Refer to the link below and O.C.G.A. 43-41-
17 for additional information:
https://sos.ga.gov/page/traditional-specialty-Contractors-policy-statements
8. CONTRACTOR EXPERIENCE
Bidder shall have completed construction of a minimum of three (3) projects that involved the
removal and replacement of concrete golf cart paths and submit current reference contacts on
the enclosed form with the bid. The Contractor will identify on the Reference Form, by name,
the Superintendent for each project. The Superintendent assigned to this project must be
approved by the County.
The purpose of requiring the submittal of previous experience is to ensure that the contract is
awarded to a firm capable of properly executing the work involving elements unique to concrete
golf cart path projects. If the bidder feels that the bidder's experience on other types of projects
demonstrates that the bidder or a combination of bidder with the proposed subcontractors
demonstrates similar experience, additional information explaining the qualifications may be
submitted.
9. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT
Based upon the County's experience and desire for full compliance, no work may be
commenced by any subsequent subcontractor prior to notice being received by the County that
all subcontractors (regardless of tier) are in compliance with the Georgia Security and
Immigration Compliance Act and the attached Procedures & Requirements (refer to the Cobb
County General Instructions for Bidders, Terms and Conditions), including the preparation
and submission of the Contractor (or Subcontractor regardless of tier) Affidavit & Agreement
AND the Immigration Compliance Certificate PRIOR to the commencement of any work.
Upon contracting with a new subcontractor, a contractor or subcontractor shall, as a condition
of the contract or subcontract, provide Cobb County with notice of the identity of any and all
subsequent subcontractors hired or contracted by that contractor or subcontractor within five (5)
business days of entering into a contract or agreement for hire with any subcontractor. Such
notice shall include an affidavit including the subcontractor's name, address, user ID number,
and date of authorization to use the federal work authorization program. O.C.G.A. 13-10-91
(b) (3).
Refer to Cobb County General Instructions for Bidders, Terms and Conditions within these
Bidding Documents for additional information and complete instructions including required
Affidavits.
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10. COORDINATION OF SUBCONTRACTORS AND DOCUMENTS
The General Contractor is responsible for becoming familiar with the requirements of all
construction documents, which includes drawings, bid and contract documents, specifications
and all addenda.
Letter prefixes for each drawing sheet indicating the engineering discipline are for convenience
only. Information affecting the scope of work for all trades will be found throughout all
documents and is not limited to only those documents with the appropriate letter prefix. The
General Contractor is responsible for providing subcontractors all necessary information and
drawings.
The drawings and specifications are complementary to each other and what is called for by one
shall be as binding as if called for by both. In a discrepancy exists between the drawings and
specifications, the discrepancy with the higher cost shall govern. The Owner shall be notified
of the discrepancy.
11. COORDINATION WITH UTILITIES
Contractor shall coordinate his work with the provider of any and all utilities located on the site
that has the potential to have an impact on the work.
12. SCHEDULE OF VALUES
Contractor, after award of contract, shall submit a Schedule of Values in accordance with Article
15.2 of Chapter 3 of the Contract for Construction identifying costs for meaningful areas of the
Work, such that progress payments can be easily evaluated, as determined by the County. The
schedule of values shall be broken down in sufficient detail to facilitate thorough review.
The schedule of values shall specifically include any allowances and unit prices identified in
the contract.
13. CONSTRUCTION LAYOUT
The Contractor is responsible for all construction layout and control for the project. Layouts of
construction items must consider all elements of the Work adjacent and/or in close proximity,
e.g. catch basins must be located for proper relationships with curb and gutter, etc.
The Contractor shall proceed with construction layout in such a manner that discrepancies
between construction items, existing built features and site conditions that are in conflict with
the plans may be examined by the Owner's Representative prior to construction of items in
conflict. Failure to notify the Owner's Representative of conflicts prior to constructing items
will result in all remedial actions being paid for by the Contractor including but not limited to
additional materials, reinspection fees, professional service fees and survey cost by all parties
to the projects.
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14. EARTHWORK
Contractor is responsible for all grading shown on the plans, unless noted otherwise. The
Contractor shall conduct his own quantity take off based on the Bid Documents. Earthwork
related quantities shown on the plans (if any) are provided for reference only and shall not be
utilized for bidding purpose. Any haul off of excess materials or import of materials needed to
complete the grading shall be by the contractor. The Contractor is responsible for hauling the
soil materials. Should the contractor import materials from any another site, the contractor shall
provide sample(s) to the materials testing firm for testing and approval.
15. ACTIVE FACILITIES
The Golf Course will be open and operating during construction. No work shall be permitted on
Saturdays, Sundays, or Cobb County recognized holidays. The Contractor shall coordinate with
the Owner to implement detours or closures as necessary to accomplish the work. Work shall
be accomplished with minimum disruption to golf course patrons and staff. Contractor shall
provide adequate and suitable manpower to the project to finish as quickly as possible.
Safety shall be a prime concern of the Contractor at all times. The Contractor shall be solely
responsible for and have control over the means, methods, techniques, sequences and
procedures for coordinating and constructing the Work, including site safety and safety
precautions and programs. The Contractor shall conduct the construction operations with the
appropriate level of care to ensure the safety of the public utilizing the facility. The Contractor
is responsible for providing security fencing, signage, and any other measures necessary to
secure the jobsite and protect the safety of the public utilizing the golf course and surrounding
areas. Security fencing shall be a minimum of 6 ft. tall. Security fencing shall be properly
secured using adequate sandbags to anchor the fence and clamps on posts of adjoining panels
to secure the fence. The Contractor shall always keep the work area and adjacent areas clean
and not disrupt the flow of golf cart traffic on existing paths or designated detours. Clean up
operations shall be conducted on a consistent basis. Employees of the contractor and any
subcontractors shall be cognizant of the fact that the Golf Course remains open to the public
and conduct themselves in an appropriate manner. Actions such as cursing and other
unnecessary conduct will not be tolerated.
16. DURATION
The construction duration for the work in this contract is ninety (90) calendar days. Failure to
substantially complete the work within 90 calendar days plus any approved extensions shall
result in liquidated damages in the amount of Two Hundred and Fifty Dollars ($250.00) per
calendar day. Final completion shall be reached within 30 days of substantial completion.
Failure to reach final completion within that time period will result in liquidated damages of
Two Hundred Dollars ($200.00) per calendar day. Refer to the Sample Contract for
Construction in the Project Manual for additional information concerning liquidated damages.
Arbitrary assignment of a contract extension to minor change order requests will be rejected.
All requests for contract duration extension must include documentation that demonstrates the
impact of the change on the critical path of the project.
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17. FINAL ACCEPTANCE
All references to guarantee, warranty or payments that are commencing upon "Final Approval",
"Final Certificate for Payment", or "Substantial Completion" or other similar wording shall
commence upon acceptance of the Work by the County.
18. ALLOWANCE
The bid form has a $10,000.00 allowance shown in the schedule to be utilized for unforeseen
conditions. The sum of base bid amount plus the $10,000.00 allowance shall be included in the
TOTAL BID (Base Bid plus Allowance) on page 1 of the BID FORM. Spending for
unforeseen conditions against the allowance must be approved by the Owner prior to proceeding
with the work. All proposals for spending against the allowance shall be provided in sufficient
detail per Article 9.5 of Chapter 3 contract.
The allowance shall be shown in the schedule of values for the project. All proposals for work
to be paid from the allowance shall include direct costs but shall not include mark up of general
conditions, overhead, profit, etc. by the contractor. If the Contractor intends to collect a markup
on the allowance, the mark up shall be included in the Base Bid Amount on the Bid Form.
Proposals of work to be funded by the allowance from subcontractors may be marked up by the
subcontractor the amount allowed by paragraph 4.4.2 of the sample contract for construction
included in the project manual. Should the amount approved for the unforeseen conditions
allowance costs be less than $10,000.00 at the conclusion of the project, the difference will be
returned to the Owner via a deductive change order.
19. INSURANCE LIMITS
The insurance limits provided in the Sample Contract for Construction contained within the bid
documents shall govern over those limits shown in the Cobb County General Instructions For
Bidders, Terms and Condition.
20. OMISSIONS
Omissions and Errors from the drawings, and /or specifications, or the miss-description of
details of work which are manifestly necessary to carry out the intent of the drawings and/or
specifications, or which are customarily performed, shall not relieve the Contractor from
performing such omitted or miss-described details of the work, but they shall be performed as
if fully and correctly set forth and described in the drawings and specifications
21. NOTICE OF COMMENCEMENT
The Contractor shall record a Notice of Commencement with the Cobb County Clerk of
Superior Court within 15 days after the contractor physically starts work on the property. A
copy of the recorded Notice of Commencement shall be provided to the Owner.
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22. ADDENDA
The Purchasing/Procurement Services Department will take reasonable steps to ensure that
known perspective bidders have all applicable addenda. However, it is the ultimate
responsibility of the bidder/proposer to ensure that they have all applicable addenda prior
to bid/proposal submission. All bidders/proposers are encouraged to contact the
Purchasing/Procurement Services Department prior to finalizing their submission.
23. SALVAGED MATERIALS
Prior to demolition by the contractor, the Owner reserves the right to salvage any items
scheduled to be demolished. This includes but is not limited (most commonly salvaged):
fixtures within and around buildings, heating and air conditioning equipment, water heaters,
sinks, light fixtures, doors and hardware. The Contractor shall remove and dispose of any
remaining materials scheduled for demolition.
24. All references to "Engineer", "Landscape Architect", "Architect", or "Owner" in the Contract for
Construction, drawings or in the specifications are deemed to mean the Program Manager and/or
"Owner's representative", as designated by the County. Any references to "Professional" in the
Contract for Construction, drawings or in the specification are deemed to include those
represented by the definition of Professional in the Contract for Construction and/or the Program
Manager and/or "Owner's Representative".
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CONCRETE CART PATH REPLACEMENT - COBBLESTONE GOLF COURSE
BID FORM
BIDDERS NAME AND ADDRESS
TO: COBB COUNTY BOARD OF COMMISSIONERS
THE UNDERSIGNED HAVING EXAMINED THE PROPOSED CONTRACT DOCUMENTS TITLED:
CONCRETE CART PATH REPLACEMENT -
COBBLESTONE GOLF COURSE, PHASE II
4200 Nance Road
Acworth, GA 30101
AND HAVING VISITED THE SITE AND EXAMINED THE CONDITIONS AFFECTING THE WORK, HEREBY
PROPOSES AND AGREES TO FURNISH ALL LABOR AND MATERIALS, EQUIPMENT, AND APPLIANCES AND
TO PERFORM THE OPERATIONS NECESSARY TO COMPLETE THE WORK AS REQUIRED BY SAID PROPOSED
CONTRACT DOCUMENTS, FOR ALL OF THE WORK IDENTIFIED AS TOTAL LUMP SUM QUOTE FOR ALL ITEMS
AS SPECIFIED FOR THE STIPULATED SUM OF:
A. BASE BID AMOUNT (UNIT PRICE ITEMS)
Dollars ($ __ )
B. UNFORESEEN CONDITIONS ALLOWANCE
Ten Thousand ________________Dollars ($ ____10,000.00)
C. 4" 57 STONE BASE ALLOWANCE
Five Thousand ________________Dollars ($ ____5,000.00)
D. PAYMENT & PERFORMANCE BONDS/INSURANCE
________________Dollars ($ ____ )
TOTAL BID (Base Bid Plus Allowances Plus P/P Bonds & Insurance = A+B+C+D)
Dollars ($ )