Maxwell Performing Arts Theatre Refresh

Board of Regents of the University
System of Georgia
Request for Qualifications
(Step I)
and
Request for Fee Proposals & Interviews
(Step II)
___________________
To Provide
Design-Build Services
(DB)
for
Project No. 26-040-PAT
"AUGUSTA UNIVERSITY MAXWELL PERFORMING ARTS
THEATRE REFRESH"
Augusta University
Augusta, Georgia
Solicitation Issue Date: April 10, 2026
Qualifications Packages Due: May 12, 2026

TABLE OF CONTENTS
STEP I - REQUEST FOR QUALIFICATIONS (RFQ)
1. GENERAL PROJECT INFORMATION
2. DESIGN-BUILD SERVICES REQUIREMENTS
3. QUALIFICATIONS REVIEW PROCESS
4. SCHEDULE OF EVENTS (STEP I)
5. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATIONS
6. INSTRUCTIONS FOR PREPARING STATEMENTS OF QUALIFICATIONS
7. SUBMITTAL OF STATEMENTS OF QUALIFICATIONS
8. FINALIST NOTIFICATION
STEP II - REQUEST FOR FEE PROPOSALS (from Qualified Finalists) & INTERVIEWS
1. SCHEDULE OF EVENTS (STEP II)
2. PRE-PROPOSAL SITE VISIT
3. SELECTION PROCESS
4. SUBMITTAL OF FEE PROPOSALS
5. PRESENTATION / INTERVIEW INFORMATION
6. ADDITIONAL TERMS AND CONDITIONS
EXHIBITS
a. Exhibit A - Certification Form
b. Exhibit B - Contractor Affidavit and Certificate of Compliance
c. Exhibit C - DB Fee Proposal
d. Exhibit D - Preconstruction Cost & Expenses Breakdown
e. Exhibit E - General Conditions Breakdown
f. Exhibit F - Project Cost Matrix
g. Exhibit G - Proposer's Disclosure Statement
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STEP I
REQUEST FOR QUALIFICATIONS
IMPORTANT: Read the document carefully, the selection requirements have changed!
Design Build Services
Project No. 26-040-PAT
"AUGUSTA UNIVERSITY MAXWELL PERFORMING ARTS THEATRE
REFRESH"
Augusta University, Augusta, Georgia
The Board of Regents of the University System of Georgia ("BOR") As ("Owner"), on behalf of the
Augusta University ("AU"), is soliciting statements of qualifications from firms interested in providing
design-build services for the construction of a project known as Project No. 26-040-PAT,
"AUGUSTA UNIVERSITY MAXWELL PERFORMING ARTS THEATRE REFRESH", at Augusta,
University, Augusta, Georgia. This Request for Qualifications (RFQ) seeks to identify potential
providers of the above-mentioned services. Some firms that respond to this RFQ, who are determined
by the Owner to be especially qualified, may be deemed eligible and may be invited to interview and
offer proposals for these services. All respondents to this RFQ are subject to instructions
communicated in this document, and are cautioned to completely review the entire RFQ and follow
instructions carefully. BOR reserves the right to reject any or all statements of qualifications or
proposals, and to waive technicalities and informalities at their discretion.
1. GENERAL PROJECT INFORMATION
Project Background
Augusta University stakeholders collaborated with an architect to delineate project concept, scope,
and goals for the Grover C. Maxwell Performing Arts Theatre. Scope of work has been identified for
this phase of work to include:
- Replacement of the original seating
- Upgrades to life safety to include improved aisle visibility with new lighting
- Add a new handrail to address known ADA concerns
- Provide a mechanical systems assessment and report
- Provide an electrical engineering narrative for scope of work necessary for new aisle lighting
- Provide a general interior design concept package for the new finishes in the theatre.
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For this scope, a selected Design Build team will work to coordinate replacement of the seating
with a seating vendor for electrical needs, finish selections, and new seat base attachments as
necessary.
Project Description
The Project shall include the replacement and installation of new theatre seating throughout the
facility to improve safety, comfort, accessibility, and the long-term service life of the venue. Rear
seating areas should be modified to provide ADA-compliant seating accommodation in accordance
with applicable accessibility codes and standards.
Existing seating risers shall be upgraded to include new finish materials, aisle lighting, handrails, and
updated nosing details. Aisle lighting shall be coordinated with the selected seating
manufacturer/vendor where feasible. New flooring and interior paint finishes shall be provided
throughout the theatre patron seating area only. Work under this Project shall exclude the stage,
back-of-house spaces, lobby areas, and restroom facilities.
The Project shall also include the installation of an accessibility code-compliant handrail extending
from the top of the stage elevation to the bottom of the thrust stage level to provide ambulatory access.
Additionally, new sound diffusion panels should be furnished and installed at the rear of the theatre
to improve acoustic performance.
All work shall comply with applicable building codes, accessibility requirements, and institutional
standards.
Sustainable Approach
The Owner is not considering LEED Certification of this facility; however, the project will incorporate
the requirements of the Energy Efficiency & Sustainable Construction Act (SB 130) (O.C.G.A. 50-8-
18) and may include other sustainable concepts where feasible to do so.
Project Delivery Method
This project will utilize Design/Build as the project delivery method, and, as a minimum, will employ
the services of a team that includes the Design Principal, General Contractor or Construction
Manager.
Project Budget
The preliminary stated cost limitation (SCL) or construction cost of the Project is estimated at $1M.
The final SCL may be revised by the Owner due to final programmatic requirements, funding
availability or other circumstances.
Project Schedule
The Design Builder's (DB) services are anticipated to commence by June 2026 with construction
documents anticipated for completion in December 2026. The start of construction is contingent on
the availability of funding. (All of the dates above are estimates and are contingent on the availability
of funding).
2. DESIGN-BUILD SERVICES REQUIREMENTS
The prospective DB will provide design and preconstruction services which may include, without
limitation, technical review, cost verification, cost evaluation, value engineering, schedule
development, and schedule evaluation, in addition to management of the construction. In addition,
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DB will be responsible for methods of construction, safety, and the scheduling and coordination of
the work of all construction and miscellaneous contracts required for completion of the project within
its predetermined budget and schedule. The successful DB will be required to work collaboratively
with the Owner's consultants.
3. QUALIFICATIONS REVIEW PROCESS
Selection of the DB will be a multi-step process generally following the steps outlined in the State
Construction Manual.
Step I- Qualifications Review is initiated with this RFQ for the purpose of acquiring Statements of
Qualifications from prospective DB firms. A selection of finalist firms will be made by a Selection
Committee consisting of representatives of the User and BOR. The Selection Committee will receive
and review Statements of Qualifications submitted in response to this RFQ. To be deemed eligible
for evaluation, firms must meet the following minimum qualifications:
Minimum Qualifications Required
* The firm or its principals are not currently ineligible, debarred, suspended, or otherwise excluded
from bidding or contracting by any state or federal agency, department, or authority.
* Firm must have sufficient bonding capacity for anticipated total cost of work. Provide a letter or
other supporting documentation from a bonding company indicating the firm's capacity to bond
the project.
* Firm must have a current Contractor's Public Liability Insurance policy Refer to Insurance
Requirements in the Owner's Design Build (DB) contract at
www.usg.edu/facilities/services/contracts_and_agreements. (The Owner reserves the right to
require additional limits and/or coverage for actual contract). Provide your current insurance
certificate.
* Firms must have all necessary, valid and current licenses to do business in the State of Georgia.
Provide a copy of your GC license, business license and Georgia Certificate of Existence.
* Firm must demonstrate sufficient cash flow to undertake the project as evidenced by a current
ratio (assets/liabilities) of 1.0 or higher.
* The firm must demonstrate a commitment to safety with regard to Worker's Compensation by
having an Experience Modification Rate (EMR) over the past three years of 1.2 or less.
* The firm or its principals have not been terminated for cause or currently in default on any public
works contract.
The firms must provide a sworn statement attesting to compliance with the minimum criteria listed
above and provide supporting documentation as requested further in the process in accordance with
deliverable (A) A-1 below in this RFQ.
The Selection Committee will then evaluate the submittals which have met the above minimum
qualifications. Criteria for the evaluation are listed below:
Criteria for Evaluation of Statements of Qualifications
25% Factor: Stability of the firm, including the firm's corporate history, resources, form of
ownership, litigation history, financials, etc.
45% Factor: Firm's relevant project experience and qualifications, including the
demonstrated ability of firm in effective management of construction of facilities
comparable in complexity, size, and function, for Owners such as University
System of Georgia and other similarly-structured organizations. This includes
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relevant experience and qualifications of the firm's proposed Project Team; and
the demonstrated proficiency of the firm with projects similar to this Project.
30% Factor: Firm's suitability to provide services for project, including whether the firm's size
and resources are appropriate in relation to the size and complexity of the project
type, any unique qualifications for the project, current and projected workloads, the
proximity of office to project location, knowledge of or experience with the local
subcontractor market, and any special services or project for project-related
concerns.
4. SCHEDULE OF EVENTS (STEP I)
The following Schedule of Events represents the Owner's best estimate of the schedule that will be
followed. All times indicated are prevailing times in Atlanta, Georgia. The Owner reserves the right
to adjust the schedule as the Owner deems necessary.
STEP I (RFQ) Estimated Timeline
a. Owner issues public advertisement of RFQ 4/10/26 -----
b. Deadline for written questions/requests for clarification (see section 6). 4/22/26 2:00pm
c. Deadline for submission of Statements of Qualifications 5/12/26 2:00pm
d. Owner completes evaluation, post results, and issues notification to finalist
5/21/26 2:00 pm
firms
5. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION
It is the responsibility of each respondent to examine the entire RFQ and RFP, seek clarification in
writing, and review its submittal for accuracy before submitting the document. Questions about any
aspect of the RFQ, or the project, shall be submitted in writing (e-mail is preferable) to:
JoEtta Moore
Project Manager 2
Augusta University
1120 15th Street
Augusta, Georgia 30912
e-mail: joemoore@augusta.edu
The deadlines for submission of questions relating to the RFQ are the times and dates shown in the
(Schedule of Events- Section 4). All relevant questions and requests for clarification received
by the Institution and the corresponding responses will be posted on the Georgia
Procurement Registry at http://ssl.doas.state.ga.us/PRSapp/ as an addendum to the original
solicitation for services. From the issue date of this solicitation until a successful proposer is
selected and the selection is announced, respondents are not allowed to communicate for any reason
with any members or employees of the BOR or the Institution except for submission of questions as
instructed in the RFQ, or during the proposer's conference (if applicable), or as provided by any
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existing work agreement(s). For violation of his provision, the Owner shall reserve the right to reject
the proposal of the offending proposer.
6. INSTRUCTIONS FOR PREPARING STATEMENTS OF QUALIFICATIONS
Interested firms shall submit/upload one (1) electronic copy in .pdf format of the complete
qualifications package to a BOR ftp site. Submittals must be prepared in a manner that fits a standard
8 12" x 11" paper format when printed. Responses are limited to using a minimum of an 11-point font.
The entire response shall not exceed 50 pages, including exhibits, affidavits or other
enclosure information that may be included in an appendix. All pages count regardless of
content. Submittals that include qualifications of more than one firm shall not exceed page limits.
Submittals that exceed the page limit will be deemed non-responsive and will not be considered by
the Selection Committee.
STATEMENT OF QUALIFICATIONS
(DELIVERABLES "A", "B", "C" and "D" FOR ALL FIRMS)
A. Stability
A1- Provide basic company information:
a. Company's legal name, address, name of primary contact, telephone number, e-mail
address, and company website (if available). If the firm has multiple offices, the
qualification statement shall include information about the parent company and branch
office separately.
b. Identify office from which project will be managed and this office's proximity to the
project site.
c. Indicate the year the local office was established and the number of persons
staffing the local office and their disciplines.
d. Provide form of ownership (LLC, Corporation, Partnership, etc.) including state of
residency or incorporation, and the year the company was established.
e. Provide general information about the firm's establishment, personnel resources,
including disciplines and numbers and classifications of employees, and locations and
staffing of offices that will be directly involved with this Project.
f. List the firm's annual revenue, for the parent office and the local office separately, if
applicable, for the past 5 years.
A2- Describe your experience with ANY litigation with Owners and/or Architects. State basis
of litigation (nonpayment, breach of contract, etc.).
A3- State whether the firm, or a member thereof, has ever been removed from a contract or
failed to complete a contract as assigned? If so, provide explanation.
A4- The firm, in order to be deemed eligible for further evaluation, must provide supporting
documentation asserting that the firm meets the minimum qualifications required for this
project.
a. Certify that your firm or its principals are not currently ineligible, debarred,
suspended, or otherwise excluded from bidding or contracting by any state or
federal agency, department, or authority.
b. Certify that your firm has sufficient bonding capacity for anticipated total cost of
work. Surety and insurance companies must be in the current Department of
Treasury's Listing of Approved Sureties (Department Circular 570). All insurance
and bonds will be obtained through a company licensed by the Georgia Insurance
Commissioner to transact the business of insurance in the State of Georgia for the
applicable line of insurance in the State of Georgia for the applicable line of
insurance. All insurers (or qualified self-insurers or group self-insureds, a specific
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excess insurer providing statutory limits) with an A.M. Best Financial Strength
rating of "A- "or better with an A.M. Best Financial Size Category of Class V or
larger. Provide a letter or other supporting documentation from your firm's surety
indicating the firm has a bonding capacity, equal to or greater than, the preliminary
stated cost limitation (SCL) contained herein.
c. Certify your firm's ability to meet or exceed the established insurance coverage
requirements. A copy of the Certificate of Liability Insurance form is located at
https://www.usg.edu/facilities/assets/facilities/documents/COI_-_new.pdf. (The
Owner reserves the right to require additional limits and/or coverage for actual
contract). Provide your firm's current insurance certificate.
d. Certify your firm has a valid and current Georgia General Contractor's License and
must be registered to do business in the State of Georgia. Provide a valid copy of
your Georgia General Contractor license, and a Georgia Certificate of Existence
or other documentation stating your firm has registered with the Georgia Secretary
of State and is authorized to do business in Georgia.
e. Certify your firm has sufficient cash flow to undertake the project as evidenced by
a current ratio (assets/liabilities) of 1.0 or higher. Provide no more than a one-page
statement evidencing your current ratio.
f. Certify your firm demonstrates a commitment to safety with regard to Worker's
Compensation by having a current Experience Modification Rating (EMR) of 1.2 or
less. Provide evidence from your firm's carrier on their letterhead of your firm's
EMR.
A5- Complete the "Certification Form" (Exhibit A) and submit a scanned notarized copy with
the firm's Statement of Qualifications.
A6- Complete and submit the "Contractor Affidavit" (Exhibit B) and submit with the firm's
Statement of Qualifications in compliance with the Georgia Security and Immigration
Compliance Act.
GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT(S)
"Contractor" in the following Affidavits shall mean "General Contractor"/ "Contractor" for
the purpose of compliance with O.C.G.A. 13-10-91, (b).
For the purpose of completing the attached Affidavits, please insert the following:
* "Name of Public Employer" shall mean "Board of Regents of the University System of
Georgia, Owner, for the use and benefit of Augusta University.
* "Name of Project" shall mean "Project No. 26-040-PAT, Augusta University Maxwell
Performing Arts Theatre Refresh".
Failure to submit this form with Statement of Qualifications will result in the firm
being eliminated from consideration for this project.
A7- Complete the "Proposer's Disclosure Statement" (Exhibit G) and submit with the firm's
Statement of Qualifications.
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B. Experience and Qualifications
B1- Describe your firm's proposed design-build team and include an organizational chart of
the team. Please designate the specific individuals who will fill the key roles on you team
and provide the percentage of time committed during the design, preconstruction phase
and time committed on site during construction. Provide a resume for each individual.
Resumes should include information regarding similar projects competed. Firms should
list all positions/persons that DB expects to serve on the design-build team or whose time
will be charged to the project. This will include, but is not limited to:
a. Superintendent (s)
b. Project Manager
c. Design Professional
d. Project Executive/Director
e. Preconstruction Lead
f. Other project management/support staff providing basic services.
B2- Provide information on the firm's experience on projects of similar, size, function, and
complexity (similar type of construction as incumbent project). Describe 3-5 projects, in
order of most relevant to least relevant, which demonstrate the firm's capabilities to
perform the project. For each project, provide the following information:
a. Project name, location and dates during which services were performed.
b. List the individuals who served as the Project Executive/Director, Project Manager,
Superintendent, Design Professional and Cost Estimator on the projects. Please
note whether these individuals are still employed with your firm and if they will be
assigned to this project.
c. Brief description of project and physical description including delivery method,
project duration, contract value, square footage, structural system/components,
site area, unique project components or equipment. Include photographs.
d. Describe how the completed project is similar to the advertised Project.
e. Describe services performed by your firm and (if multiple offices), the location of
the office involved.
f. Respective Owner's stated satisfaction in construction and service of your firm.
Provide any Owner-written letters of reference/recommendation about the firm's
performance on the project.
g. Owner/User/Architect contact information.
C. General Management Approach
C1- General approach to the schedule management before and during design & construction.
C2- Provide a brief summary of your cost management plan for controlling costs while
maintaining the project schedule.
C3- Provide a brief summary of your procurement process for ensuring adequate skilled
workforce and proper subcontractor engagement.
C4- Provide a brief summary of your quality assurance pln. Describe your firm's approach for
validating compliance with construction documents.
D. Statement of Suitability
D1- Provide any information that may serve to differentiate your firm from other firms regarding
suitability for the project. Suitability may include, but is not limited to, the firm's fit to the
project and/or needs of the Owner, any special or unique qualifications for the project,
current and projected workloads, the proximity of office to project location, and any
techniques or methodologies offered by the firm that may be particularly suitable for this
project type.
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D2- Indicate the proximity of the Project Site to the firm's office that will be managing the
Project. Describe your firm's knowledge of or experience with the local subcontractor
market. Provide information on any special services such as BIM capabilities, LEED
Certification, offered by the firm that may be relevant and available for this project.
7. FINALIST NOTIFICATION
Once the Selection Committee has completed the evaluation of the Statements of Qualifications, the
finalist firms will be notified in writing. The shortlisted firms will also appear on the Board of Regents'
Office of Real Estate and Facilities website at
https://www.usg.edu/facilities/external_partners/construction_professional_selections and posted at
the DB RFQ solicitation on Georgia Procurement Registry.
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