Public Works Bid: SINGLE MODE FIBER AND CAT6A CABLING AT...

Location:	California
Posted:	Dec 13, 2025
Due:	Dec 19, 2025
Agency:	East Whittier City School District
Type of Government:	State & Local
Category:	60 - Fiber Optics Materials and Components, Assemblies and Access.
Publication URL:	To access bid details, please log in.

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EAST WHITTIER SCHOOL DISTRICT

14535 E. WHITTIER BLVD.

WHITTIER, CA 90605

Public Works Bid

SINGLE MODE FIBER AND CAT6A CABLING

AT 11 EWCSD SCHOOLS

E-RATE FUNDING YEAR 2025-2026

RFP NUMBER: YR25-26 ERATE-IC

Proposals must be submitted to:

East Whittier City School District

Attn: Business Services Department

14535 E. Whittier Blvd.

Whittier, CA 90605

Issue Date:

470 Posting Date: 10/23/2024

Notice is hereby given that the Board of Education of the EAST WHITTIER CITY SCHOOL DISTRICT

(hereinafter referred to as the “District”) of Los Angeles County, California, will receive proposals for:

E-RATE YEAR 2025-2026,

SINGLE MODE FIBER AND CAT6A CABLING AT 11

EWCSD SCHOOLS

RFP NO. YR25-26 ERATE-IC

Sealed proposals must be delivered to the East Whittier City School District, Purchasing Department, 14535

E. Whittier Blvd. Whittier, CA 90605, no later than 11:30 A.M. on Thursday, December 19, 2024. Proposals

shall be opened and read aloud at the above-stated time and place.

Proposal Package and specifications are available online at the District’s website Purchasing page at

https://www.ewcsd.org/purchasing and clicking on the East Whittier Bid Portal Link

https://www.qualitybidders.com.

The Primary Contractor shall be licensed by the CSLB as Class B, C-7 and/or C-10 and shall be in good

standing with the CSLB. All other manufacturing and technical certifications as called for in the solicitation

are also required. Contractors and Subcontractors must be registered with DIR, in compliance with SB854,

to submit a bid for evaluation.

Sealed proposals shall be made and presented only on the forms presented by the District. It is each bidder’s

sole responsibility to ensure its proposal is timely delivered and received at the location designated as

specified above. Any proposal received at the designated location after the scheduled closing time for

receipt of proposals shall be returned to the bidder unopened.

All prospective proposers are hereby instructed to not contact any District staff member, other than the

noted contact related to this RFP, at any time during the process. Any such contact shall be cause for

rejection of your proposal. No Phone call will be accepted. No oral interpretation will be made to any

Vendor as to the meaning of the RFP. Any oral communication will be considered unofficial and non-

binding on the District. Unauthorized contact by the Vendor with other District employees or Board

members regarding the RFP may result in disqualification.

The East Whittier City School District Board of Education reserves the right to reject all or part of the bid,

to waive technicalities and irregularities, and to accept the offer the District considers most advantageous.

No bidder may withdraw their bid for a period of ninety (90) days after the date set for the opening of bids.

Refer to the formal bid documents and specifications for additional information, terms, and conditions.

Vendor must participate in the E-Rate Program and must provide a Service Provider Identification Number

(SPIN) with the proposal.

The products and services provided under this RFP are contingent upon EWCSD receiving a fully funded

formal E-Rate USAC/SLD letter of commitment (FCDL) and District funding approval/availability.

Karolina Vazquez

Business Services

East Whittier City School District, Los Angeles County, State of California

Published: October 23, 2024 and October 30, 2024

Publication: Whittier Daily News Group

INDEX OF PROPOSAL DOCUMENTS

For

SINGLE MODE FIBER AND CAT6A CABLING AT 11 EWCSD

SCHOOLS

RFP NO. YR25-26 ERATE-IC

E-RATE YEAR 2025-2026

Page

1. Public Notice – Notice to Vendors

2. Index of Proposal Documents

3. Purpose / Objective / Prequalification / E-Rate Requirements

4. Request For Proposal (RFP) Response

5. RFP Response Timeline

6. Questions and/or Clarification

7. References / Evaluation Process

8. General Terms and Conditions

8 – 21

9. Special Conditions

10. Technical Specifications

11. Proposal Form

(*Return with Proposal) 26 - 30

12. Bid Bond

(*Return with Proposal) 31 – 33

13. Non-Collusion Affidavit

(*Return with Proposal) 34

14. Designation of Subcontractors Form

(*Return with Proposal) 35

15. Vendor’s Certificate Regarding Workers’ Compensation (*Return with Proposal) 36

16. Conduct Rules for Vendors

(*Return with Proposal) 37

17. References

(*Return with Proposal) 38 - 39

18. Debarment and Suspension Certification

(*Return with Proposal) 40 - 41

19. E-Rate Qualification Certification

(*Return with Proposal) 42

20. E-Rate Supplemental Terms and Conditions

(*Return with Proposal) 43 - 48

21. Iran Contracting Act Certification

(*Return with Proposal) 49

22. Agreements & Performance/Payments Bonds and Other Forms

50 - 70

23. Appendix: School Maps with MDF, IDF, and access points locations.

A. PURPOSE

The EAST WHITTIER CITY SCHOOL DISTRICT (“District”) purpose for this Request For

Proposal (“RFP”) is to solicit proposals from qualified vendors to provide a solution to meet the

objective stated in the RFP. The solution is subject to all terms, conditions, and specifications in

this RFP. All proposal(s) submitted will be reviewed and chosen based on the matrix included in

the proposal documents.

B. OBJECTIVE

The Goal: To provide qualified vendors with the necessary information and specifications to allow

them to respond with a solution that they determine best meets those requirements.

The District is seeking installation of single mode fiber and CAT6A cabling at 11 EWCSD school

sites. This includes single mode fiber to all MDF and IDFs and CAT6A to all specified indoor and

outdoor locations on page 24.

C. PREQUALIFICATION OF PROPOSERS AND MEP SUBCONTRACTORS

As a condition of proposing on this Project, and in accordance with California Public

Contract Code section 20111.5, prospective Proposers are required to complete and

submit prequalification documents. The District uses Quality Bidders for prequalification.

The link to prequalify is at https://www.qualitybidders.com. A contractor that has NOT been

prequalified will be deemed a non-responsive Proposer and the Proposal will be returned

unopened.

Prequalification documents must be submitted by Tuesday, November 12, 2024.

Contractors will be notified by email of their prequalification rating within a reasonable

period of time after submission of their prequalification documents, but not less than five

days prior to the Proposal due date.

If this Project includes work that will be performed by mechanical, electrical or plumbing

(“MEP”) subcontractors (contractors that hold C-4, C-7, C-10, C-16, C-20, C-34, C-36, C-

38, C-42, C-43 or C-46 licenses), such MEP subcontractors must also be prequalified. A

list of prequalified MEP subcontractors will be made available by the District to all

Proposers at least five business days prior to the Proposal due date. It is the responsibility

of the Proposer to ensure that all MEP subcontractors holding any of the licenses listed

above are properly prequalified before submitting a Proposal. This prequalification

requirement applies even if the subcontractor will perform, or is designated to perform,

work that does not require one of the licenses listed above, but the subcontractor holds

one of the licenses listed above.

This is a two stage process. The first stage is prequalification. The second stage is

the screening and evaluation process on Page 6.

D. E-RATE REQUIREMENTS

The Telecommunications Act of 1996 established a fund by which Schools and Libraries across

the Country could access discounts on eligible telecommunications products and services. The

program is commonly known as the E-Rate Program. The eligibility for discounts on internet

access, telecommunications products and services, and internal connection products, services and

maintenance is determined by the Federal Communications Commission (FCC). Funding is made

available upon application approval by the School and Libraries Division (SLD) of the Universal

Service Corporation, which was established by the Act. The amount of discount is based on the

numbers of children receiving free and reduced price meals.

Vendors are required to participate and be in full compliance with all current requirements and

future requirements issued by the SLD for participation in the E-Rate Program, throughout the

contractual period of any contract entered into with the District as a result of this RFP.

Vendor must have a current and valid Service Provider Identification Number (SPIN)

and Federal Registration Number (FCC-FRN) and must be provided with the

proposal form.

The awarding of any proposal(s) and any ensuing contracts are contingent upon receiving full

approval for E-Rate discount, and the availability of specifically budgeted District Technology

funds. The vendor agrees to honor any proposal and costs submitted through the E-Rate

Funding Year of July 1, 2025 through September 30, 2026.

In the event that E-Rate discounts are not approved, or only partially approved, the

District reserves the right to cancel any or all of the work awarded as a result of this

RFP.

E. REQUEST FOR PROPOSAL (RFP) RESPONSE

To be considered a Vendor, the candidate must submit the complete original proposal, in the format

stated below, and provide fully executed copies of any and all addenda[s] required to be returned,

in a sealed envelope on or before 11:30 a.m., on the 19th Day of December, 2024, to the following

address:

East Whittier City School District

Business Services Department / Attn: Karolina Vazquez

14535 E. Whittier Blvd. Whittier, CA 90605

PH: (562) 907-5900

kvazquez@ewcsd.org

All proposals shall be sealed in a package plainly marked “SINGLE MODE FIBER AND CAT6A

CABLING AT 11 EWCSD SCHOOLS, RFP NO. YR25-26 ERATE-IC.”

The Vendor is required to submit an Original plus three (3) bound copies and one (1) digital copy

on a USB 3.0 flash drive of the proposal and any required addenda(s). All proposals shall be

prepared by and at the expense of the Vendor. East Whittier City School District will not be held

liable for any cost incurred by Vendors in responding to the RFP.

Each proposal submission package needs to follow the outline below so that it can be readily

reviewed and labeled in the following tab order:

A Proposal Form Cover Sheet, Proposal Form and Proposal

B Bid Bond

C Non-Collusion Declaration

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Public Works Bid: SINGLE MODE FIBER AND CAT6A CABLING AT 11 EWCSD SCHOOLS E-RATE FUNDING YEAR 2025-2026

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