Testing, Insulation and Repair of Boilers & Water Heaters

***THIS IS AN ELECTRONIC INVITATION FOR BIDS (IFB); ONLY ELECTRONIC
RESPONSES WILL BE ACCEPTED***
The County of Orange is requesting competitive bids for Compressor Maintenance and Repairs as more
fully detailed in Attachment A, Scope of Work, in model contract.
I. IMPORTANT DATES:
Wednesday, August 20, 2026 - Bid opened
Thursday September 17, 2026 by 4:00PM - RSVP on OpenGov - for Mandatory Job Walk
- only one (1) attendee per vendor allowed and attendee must submit Security Background
check immediately - may take up to three (3) weeks for background to clear. It is
recommended that you submit background checks for multiple staff in the event one is
unable to attend the job walk or a background does not pass.
Thursday, October 1, 2026 at 08:00AM - Attendance at the mandatory job walk requires a
security clearance. Vendors must apply for their clearance through the Security Clearance
Portal immediately after RSVPing on OpenGov.
Monday, October 5, 2026 - Q&A ends at 5:00PM.
Friday, October 9, 2026 - Bid ends. All Electronic Bids must be submitted on OpenGov
on or before 4:00 PM (PST)
ALL BIDS MUST BE SUBMITTED ELECTRONICALLY VIA OPENGOV AND MUST BE
RECEIVED PRIOR TO THE BID CLOSED DATE AND TIME. NO HAND-DELIVERIES WILL
BE ACCEPTED. NO LATE BIDS WILL BE ACCEPTED REGARDLESS OF THE REASON.
All changes or modifications to this solicitation will be issued though OpenGov.
Any questions or requests for interpretations or clarifications shall be requested in writing through OpenGov
on or before Monday, October 5, 2026. If clarification or interpretation of the IFB is considered necessary,
a written addendum shall be issued. Oral statement(s) concerning the meaning of the contents of this IFB
by any person is unauthorized and invalid. All inquiries concerning this IFB should be directed through the
OpenGov System.
County does not guarantee that you will receive addenda (additional information, changes or modifications)
to this solicitation by mail prior to the close of this solicitation or at all. It is the bidder's responsibility to
ensure that they have received all addenda prior to the submission of its bid.
Sheriff-Coroner Department/Purchasing Services Bureau regular business hours are 8:00 a.m. to 5:00 p.m.
(Pacific Time), Monday through Friday.
County does not require and neither encourages nor discourages the use of lobbyists or other consultants
for the purpose of securing business.
II. INSTRUCTIONS - GENERAL
1. Bids must be provided for each item separately; "all or none" bids will not be accepted unless in
the best interest of County.
2. Out of state Contractors must include California sales tax permit number.
3. This is a fully electronic Invitation For Bids (IFB); only electronic responses shall be accepted. All
bids submitted through OpenGov must be accessible by the County no later than 4:00 PM (Pacific
Time).
4. Contractors shall take all responsibility for any errors or omissions in their bids. Any discrepancies
in numbers or calculations shall be interpreted to reflect the lowest price to County. In addition,
5. Contractors are fully responsible for the timely delivery of bids to the County through OpenGov.
6. County shall not be liable for any expenses incurred by potential Contractors in the preparation or

submission of their bids. Pre-contractual expenses are not to be included in your bid. Pre-
contractual expenses are defined as including but not limited to, expenses incurred by the bidder
in: a) preparing its bid in response to this IFB; b) postage/shipping c) negotiating with County any
matter related to the bid; d) any other expenses incurred by the bidder prior to the date of award
and execution, if any.
7. County of Orange Local Small Business (OCLSB) and Disabled Veteran Business Enterprise
(DVBE) Preference Policies:
A. County of Orange Local Small Business (OCLSB): Effective January 1, 2020, County of
Orange Board of Supervisors adopted the OCLSB Preference policy. Implementation of the
OCLSB Preference policy supports local businesses, the local economy and the development of the
County's tax base.
To be certified as a Local Small Business by the County of Orange, a business shall meet (1) and
(2) below:
1) Local Business requirements:
a. maintains their principal center of operations (i.e. headquarters) within Orange County, and;
b. has:
i. a business address located in the County of Orange that is not a post office box, or
ii. a valid business license or certificate of occupancy issued by the County of Orange or
by an Orange County city, or other documentation acceptable to the County of Orange.
2) Small Business Requirements:
a. must be certified as a Small Business by the State of California Department of General
Services (DGS); and,
b. DGS Small Business requirements must be valid at the time of bid/proposal submittal.
B. Disabled Veteran Business Enterprise (DVBE): Effective January 1, 2021, County of Orange
Board of Supervisors adopted the DVBE Preference policy. The DVBE Preference policy supports
local business opportunity, economy and the development of the County's tax base, and in addition
recognizes the service and sacrifice given by the men and women of our Armed Forces.
To be certified as a Disabled Veteran Business Enterprise by the County of Orange, a business shall
meet (1) below:
(1) Disabled Veteran Business Enterprise Requirements:
a. must be certified as a DVBE by the State of California Department of General Services
(DGS); and,
b. DGS DVBE requirements must be valid at the time of bid/proposal submittal.
To participate as an OCLSB and/or DVBE please read and follow the process outlined in EXHIBIT
II - County of Orange Local Small Business (OCLSB) and Disabled Veteran Business Enterprise
(DVBE) Certification Requirements.
III. SPECIAL REQUIREMENTS
1. Bidders may be required to present satisfactory evidence that they have been regularly engaged in
the business of providing goods/services required by this solicitation or are reasonably familiar
therewith and that they are fully prepared with the necessary capital, material, and machinery as

may be required or specified in this solicitation to complete the work to be contracted to the
satisfaction of County.
2. By submitting a bid, the bidder represents that it has thoroughly examined and become familiar
with the goods/services required under this Invitation For Bid and that it is capable of providing
the goods/services to achieve County's objectives.
3. Bidders may be required to provide information regarding and/or proof of the number of years they
have provided the goods/services requested in this solicitation.
4. Each bidder must submit its bid in strict accordance with all requirements of this Invitation For
Bid.
5. MANDATORY JOB WALK:
Mandatory Pre-Bid Job Walk & Meeting
A mandatory pre-bid job walk and meeting will be conducted on Thursday, October 1, 2026,
starting promptly at 8:00 AM (Pacific Time). ONLY one (1) attendee per vendor is allowed to
attend the job walk.
Critical Requirements for Attendance:
Security Clearance is Required: Bidders must obtain security clearance prior to the job
walk.
RSVP on OpenGov: All bidders must RSVP on OpenGov by Thursday September 17,
2026.
Punctuality: Bidders who arrive after 8:00 AM will not be permitted to participate in the
job walk.
Mandatory Attendance: All bidders must be in attendance at this pre-bid job walk to
continue in the bidding process.
Locations: All locations are listed below. Please make sure to be on time at specified
locations below.
Job walks will be conducted at the following locations:
JOB WALK - Thursday, October 1, 2026
TIME LOCATION ADDRESS
0800 Theo Lacy Facility 501 The City Drive South, Orange, CA 92868
TBD Sandra Hutchens 1900 W. Katella Ave., Orange, CA 92867
TBD Coroner 1071 W. Santa Ana Blvd., Santa Ana, CA 92703
TBD Brad Gates 320 N. Flower St., Santa Ana, CA 92703
TBD James A. Musick 13420 Alton Pkwy, Irvine, CA 92618
Job Walk Requirements:
This job walk and meeting are essential for bidders to familiarize themselves with the project site
and the conditions under which the work will be conducted.
RSVP and Notification: Please RSVP on OpenGov and notify Deputy Purchasing Agent Mary
Barreto of your intention to attend the job walk by Thursday, September 17, 2026, at 4:00 PM
PDT via email at mbarreto@ocsheriff.gov.

Security Clearance is Mandatory: Attendance at this MANDATORY Job Walk is strictly
contingent upon all bidders (without exception) successfully passing a security clearance. Ensure
all required security clearance documents, as detailed on the Security Clearance Portal, are
thoroughly completed and submitted for every individual participating in the job walk.
On-Site Requirements for All Attendees:
Identification: All job walk attendees must carry a valid U.S. Government or State-
issued picture ID.
Security Screening: Be prepared for facility security requirements, which may include
metal detector screening, personal searches, and vehicle searches (if your vehicle enters
Sheriff's property).
Compliance: You must comply with all facility rules and directives given by Sheriff's
Department Personnel. Please note that delays in the scheduled job walk may occur due to
the nature of the facility.
Prohibited Devices: Electronic devices, including but not limited to cell phones and
cameras, are strictly prohibited in Sheriff's Facilities during the job walk. There is no
storage available for these devices, so please do not bring them.
Criminal Violations: Be advised that anyone entering a Sheriff's Facility suspected of
committing a criminal violation may be detained by Sheriff's Security Personnel.
Important Notes:
Site access is restricted; no other opportunities to enter the facilities will be allowed prior
to the bid closing date.
Failure of any bidder to attend this MANDATORY JOB WALK will be considered a
substantial variation from the contract requirements, and bids from non-attending bidders
will be rejected.
The County is not liable for any injury, illness, or losses that may arise from attending this
Job Walk or visiting County Property.
ONLY BIDDERS WITH APPROVED SECURITY CLEARANCE BY THE
ORANGE COUNTY SHERIFF-CORONER DEPARTMENT WILL BE ABLE TO
ATTEND THE MANDATORY JOB WALK/MEETING AND THEREAFTER
SUBMIT A BID RESPONSE TO THIS SOLICITATION.
Solicitation Timeline & Key Deadlines:
To ensure your participation and eligibility, please adhere to the following:
Submit your forms directly through the online portal provided in the solicitation
immediately after you RSVP for the mandatory job walk. It is the vendor's responsibility
to closely monitor their online security clearance application, as no one will be permitted
to attend the job walk without it.
Security Clearance Notification: Approval/Denial notifications for Job Walk Security
Clearance will be sent directly to applicants prior to the job walk. Please send your approval
confirmation to mbarreto@ocsheriff.gov no later than Wednesday, September 30, 2026.
Bid Closing Date: Friday, October 9, 2026, at 4:00 PM (Pacific Time)
Failure to adhere to the time table and requirements set forth above will result in
disqualification from participation in the bidding process.
III. RIGHTS RESERVED TO COUNTY
1. County, at its sole discretion, reserves the right to accept or reject in whole or in part any or all bids
received as a result of this solicitation.
2. County may cancel this Invitation for Bids in whole or in part without prior notice. Thereafter, County
may issue a solicitation for new bids.

3. County makes no guarantee as to the usage of the services by County. County furthermore makes no
representation that any contract will be awarded to any bidder responding to this Invitation For Bid.
4. All bids received will be public record after opening. Proposals/bids are not to be marked as
confidential or proprietary. Proposals/bids submitted in response to this IFB are subject to public
disclosure. County shall not be liable for disclosure of any information or records related to this
procurement. Additionally, all proposals/bids shall become the property of County. County reserves
the right to make use of any information or ideas in the proposals/bids submitted.
5. When more than one line item is specified in a solicitation, County reserves the right to determine
the lowest responsible bidder on the basis of individual items, groups of items, or all items included
in the solicitation, unless otherwise expressly provided for in the solicitation. County may accept any
item or group of items included in the bid unless the bidder expressly objects in its response to the
solicitation and conditions its response on County purchasing all items for which the bidder provided
bids. In the event that the bidder so objects, County may consider the bidder's objection non-
responsive and may render the bidder ineligible for award.
6. County reserves the right to award its total requirements to one bidder or to apportion those
requirement among two or more bidders as County may deem to be in the best interests of County.
In addition, negotiations may or may not be conducted with bidder; therefore, the proposal/bid
submitted should contain the bidder's most favorable terms and conditions, since the selection and
award may be made without discussion with any bidder.
7. County reserves the right to waive, at its discretion, any irregularity or informality which County
deems correctable or otherwise not warranting rejection of the bid.
8. The lowest responsive and responsible bid may be subject to further negotiations in the sole discretion
of County; bidders should not assume, however, that there will be opportunity for further negotiation
so bidders must present their best and final bid in response to this solicitation.
9. By participating in this solicitation, bidders agree to accept the decision of the County Purchasing
Agent as final.
VI. EXCEPTIONS
Any exceptions to County's terms and conditions must be clearly stated in responses to this
solicitation under a separate section entitled "Exceptions." Any exception must include the details
of the exception and the reasons for it. County reserves the right to disqualify vendors taking
exception to its terms and conditions. Vendors taking exception after notice of award will be
disqualified from award of contract.
VII. AWARD
Final award determination will be based primarily on the overall lowest responsive, responsible bid,
but is contingent upon Sheriff-Coroner Department/Purchasing Services Bureau approval, which will
include a review of bidders' qualifications and references.