Fabrication and Installation of Parking Signage

REQUEST FOR BIDS
INSTRUCTIONS AND SPECIFICATIONS FOR
Fabrication and Installation of Parking Signage
Bid Number: 26-002
Issuance Date: August 28, 2026
The Village of Oak Park ("Village") is seeking bids from a qualified firm to fabricate and install various
parking-related signage throughout the community. Bids will be accepted via email only until 5:00 p.m.
local time on September 18, 2026. Bids will be reviewed in private (no public bid opening) and the
results of the review will be presented to the Village Board of Trustees of the Village of Oak Park.
Bids must be submitted to Marlin Jackson, Parking & Mobility Services Manager, via email
at marlin.jackson@oak-park.us with the subject line, "26-002 Fabrication and Installation of
Parking Signage".
The Board of Trustees reserves the right to accept or reject any and all bids or to waive
technicalities, or to accept any item of any bid.
Do not detach any portion of this document. Upon formal award to the successful contractor, a written
agreement will be executed in substantially the form attached.
Any questions regarding this request for bids shall be submitted via email to marlin.jackson@oak-
park.us prior to 5 p.m. Central Time on September 8, 2026. Answers to all submitted questions will
be posted on the Village's website in the form of an addendum, no later than 5 p.m. Centra lTime on
September 11, 2026.
Submission of Bids
The bid shall be submitted on the bid forms included herewith. The bid shall be submitted electronically
via email and shall bear the return address of the contractor, and shall be addressed as follows:
TO: Marlin Jackson, Parking and Mobility Services Manager
Village of Oak Park
123 Madison Street
Oak Park, IL 60302
Submitted via email

SECTION I
BID INSTRUCTIONS, TERMS AND CONDITIONS and REFERENCES
Preparation and Submission of Bid
All bids must be delivered via email by the specified time indicated on the cover page. Bids arriving after
the specified time will not be accepted. Bids submitted via mail or in-person delivery will not be accepted.
Bids must be signed by an officer of the company who is authorized to enter into agreements on behalf of
the company.
Contract Bond
The successful contractor shall, within ten (10) calendar days after award of the bid, furnish a contract bond
in the amount of one hundred percent (100%) of the contract price. The bond shall ensure faithful
performance of the work, and the payment for materials, labor and of the subcontractors. The bond shall
be with a surety or sureties with a rating of "A" or better by A.M. Best and Company and such sureties shall
be approved by the Village. Bonds in the form of certified or cashier's check shall be made payable to the
Village. The contract bond shall be furnished in the same number of copies as the number of copies of
the agreement to be executed.
Award of Agreement
The agreement will be awarded in whole or in part to the responsible contractor whose bid,
conforming to the request for bids, will be most advantageous to the Village, with price and other factors
considered.
Costs of Preparation
The Village will not be responsible for any expenses incurred in preparing and submitting a bid or entering
into the applicable agreement.
Taxes not Applicable
The Village as an Illinois municipality pays neither Illinois Sales Tax nor Federal Excise Tax. Contractors
should exclude these taxes from their prices.
Withdrawal of Bids
Any contractor may withdraw its bid at any time prior to the time specified in the advertisement as
the closing time for the receipt of bids, by signing a request therefore. No contractor may withdraw or
cancel its bid for a period of sixty (60) calendar days after the advertised closing time for the receipt of bids.
The successful contractor may not withdraw or cancel its bid after having been notified that the bid
was accepted by the Village Board of Trustees.
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Investigation of Contractors
The Village will make such investigations as are necessary to determine the ability of the contractor
to fulfill bid requirements. If requested, the contractor should be prepared to present evidence to
the Village of ability and possession of necessary facilities and financial resources to comply with the terms
of the attached specifications and bids. In addition, the contractor shall furnish the Village with any
information the Village may request, and shall be prepared to show completed work of a similar nature
to that included in its bid. The Village reserves the right to visit and inspect the premises and
operation of any contractor.
Rejection of Contractor
The Village will reject any bid from any person, firm or corporation that appears to be in default or arrears
on any debt, agreement or the payment of any taxes. The Village will reject any bid from a contractor that
failed to satisfactorily complete work for the Village under any previous agreement.
Conditions
Contractors are advised to become familiar with all conditions, instructions and specifications governing
the work. Contractors shall be presumed to have investigated the work site, conditions and scope of
the work before submitting a bid.
Compliance with Applicable Laws
The contractor will strictly comply with all ordinances of the Village and Village Code and laws of the State
of Illinois.
Governing Law
All agreements entered into by the Village are governed by the laws of the State of Illinois without regard
to conflicts of law. Any action brought to enforce an agreement with the Village must be brought in
the state and federal courts located in Cook County, Illinois.
Subcontracting of Agreement
No agreement awarded by the Village shall be assigned or any part sub-contracted without the written
consent of the Village or as noted in the contractor's bid. In no case shall such consent relieve the
contractor from its obligations or change the terms of the agreement.
Interpretation of Agreement Documents
Any contractor with a question about this bid may request an interpretation thereof from the Village. If
the Village changes the bid, either by clarifying it or by changing the specifications, the Village will issue
a written addendum, and will email a copy of the addendum to all prospective contractors. The
Village will not assume responsibility for receipt of such addendum. In all cases, it will be the contractor's
responsibility to obtain all addenda issued. Contractors will provide written acknowledgment of receipt
of each addendum issued with the bid submission.
Minority Business and Women Business Enterprise Requirements
The Village, in an effort to reaffirm its policy of non-discrimination, encourages the efforts of
contractors and subcontractors to take affirmative action in providing for Equal Employment Opportunity
without regard to race, religion, creed, color, sex, national origin, age, handicap unrelated to ability to
perform the job or protected veteran's status.
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Agreement
The selected contractor shall enter into an Independent Contractor Agreement with the Village to complete
the work in a form substantially similar to the agreement attached hereto. The agreement shall be
executed by the contractor and returned, together with the agreement bond within ten (10) calendar days
after the agreement has been emailed or mailed to the contractor.
Notice to Proceed
Work may begin within fourteen (14) days from the Notice to Proceed from the Village's Parking & Mobility
Services Manager. All work shall be completed in accordance with the detailed specifications set forth
herein, unless the Parking & Mobility Services Manager grants an extension.
Fees and Cost
In the event any action is brought to enforce any agreement entered into by the Village, or to collect
any unpaid amount from the Village, each party bears the responsibility of paying its own attorneys' fees
and costs.
Dispute Resolution
The Village does not agree to the mandatory arbitration of any dispute.
Hold Harmless
See attached form Agreement.
Insurance
See attached form Agreement.
Termination of Agreement
See attached form Agreement.
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SECTION II
DETAILED SPECIFICATIONS AND SCOPE OF WORK
GENERAL CONDITIONS
The Village requests the services of a qualified contractor to fabricate and install various parking-related
signs. The proposed signs were tested as part of a 2019 pilot study aimed to simplify on-street, curbside
parking regulations and clean-up sign clutter in a specific area of Oak Park. After an extensive public
outreach process and evaluation, the Village expanded several components of the study and related
signage to other areas of the Village in 2023. The Village now desires to complete phase 2 of the signage-
related work in 2024.
SCOPE OF WORK
The scope of work will include all labor, services, materials and products to design, fabricate, and
install the necessary curbside parking signage in the area, and remove and dispose of all old signage
and accompanying materials. The contractor selected will be expected to supply the signage and
installation of signs based on the prices contained in this bid. The scope of work also includes the
recording of each sign and post installation into GIS as a point with attribute data. The Village of Oak
Park will provide the selected contractor with the necessary equipment for the GIS data collection.
The Village of Oak Park Parking & Mobility Services Division will supply the required text and
regulations for the different types of signs. These signs may include parking regulation signage (i.e.
3-hour time limit, M-F), street cleaning regulation signage, and parking permit signage. A
comprehensive list of sign quantities and an installation guide is contained in Appendix A. Appendix
B details the different sign types and quantities.
Much of the work will be replacement of existing signs on existing support posts, but there will be
a need to install new sign support posts in certain instances as well.
The sign post locations shall be staked by Village personnel prior to the installation of the posts. The
Contractor shall be responsible for the proper elevation, offset, and orientation of all signs as
indicated in the plans or as directed by the Village's Parking & Mobility Services Manager or their
designee. Base sections shall be 2 x 2 inches and driven by hand or mechanical means to a minimum
depth of 36 inches measured from the ground line. The 1 34 x 1 34 inch top section shall be telescoped
into the base section a minimum of 8 inches and a maximum of 12 inches and the two sections
fastened together. The contractor is solely responsible for coordination of JULIE locates, as required.
The Contractor shall be responsible for coordinating the disposal and/or relocation of all old signage,
posts, or other related materials that are to be removed. The Village's Parking & Mobility Services
Manager or their designee shall direct the contractor as to where signs should be relocated, stored,
or disposed.
All work, including the replacement of existing signs and support posts, as well as the installation of
new signs and support posts, shall be recorded in the Village of Oak Park GIS system. The work will
be recorded as points on a map, submitted through an Oak Park ArcGIS online account via a mobile
device. Points for each support post and sign will be recorded at the GPS location of each
installation. While submitting the points, the contractor shall populate key attribute fields, including
but not limited to, sign text, date of installation, support post material, post type, manufacturer,
and condition.
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MATERIALS
Sign material will be aluminum and will follow the guidelines set forth in Section 720 of the Illinois
Department of Transportation (IDOT) Standard Specifications for Road and Bridge Construction
manual. For signs, the work will be measured for payment by square feet.
Telescoping sign supports will be furnished and installed according to Section 728 except as
amended in this special provision, using a telescoping base section. Materials shall be according to
Section 1093.01 (c) except that the post shall be 1 34 x 1 34 inch, 14 gauge steel and the base section
shall be 2 x 2 inch, 12 gauge steel, with a smooth galvanized finish applied either before or after
forming. The Green post color to use is RAL6029. For sign posts, the work will be measured for
payment "per post".
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OTHER GENERAL CONDITIONS
All permitting and inspection fees for the project must be obtained and paid for by contractor (Village
shall waive any permit fees).
The selected contractor shall furnish all labor, supervision, supplies, tools, equipment, vehicles and other
means necessary or proper for performing and completing the work. The selected contractor shall be
responsible for the cleaning up of the job site and shall repair or restore all structures and property that
may be damaged or disturbed during performance of the work to the satisfaction of the Village.
The agreement and work shall be carried out in conformance with the laws and regulations of the Village
and these specifications and shall be in substantially the form attached. All work will be performed
according to the standards set forth in the applicable building codes and standards, including
mechanical, fire, plumbing, electric, accessibility, or any other applicable codes in force in the Village
and State of Illinois.
Licenses and Permits
The contractor shall be responsible for becoming a licensed contractor with the Village and shall follow all
appropriate and required building codes.
Alterations, Omissions and Extra Work
The Village reserves the right to increase or decrease the quantity of any item or portion of the work, or
to omit portions of the work as may be deemed necessary.
Job Site Conditions
To the fullest extent possible, the contractor will not allow its work to interfere with the ongoing
use of the facilities. Contractor will take all necessary actions as directed by the Village in that
regard.
Material Storage: The contractor shall be responsible for the storage and safety of his own materials. The
Village assumes no liability whatever for any material damaged or stolen on the premises. Any damage
to, or loss by theft or vandalism of any material, appurtenance, or appliance, after such has been applied,
connected or installed on Village property, shall be the sole responsibility of the contractor until the
project is completed and accepted by the Village.
Safety Precautions: The contractor is solely responsible for implementing effective safety precautions
on and around the work site to protect workers and other persons who might be affected and shall
exercise every precaution at all times for the protection of the property. The contractor shall not
leave any combustible materials or other fire hazards overnight or allowed them to accumulate. The
contractor shall abide by all applicable laws, standards, and regulations that apply to the completion
of the work, including EPA and OSHA safety standards and regulations.
Damage to Property: Contractor shall repair, at no additional cost to the Village, all damage to Village
property caused by the contractor resulting from their work. Where repair of existing work is called for,
such patching and replacement shall be made to blend with existing work so that the patch or replacement
will be inconspicuous after finishing.
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Daily Clean-up: The contractor shall keep the premises clean and orderly during the course of the work
and all debris shall be removed on a continuous basis.
Method of Payment
The Village will pay monthly all undisputed invoices billed at the rates set forth in the contractor's bid
within 30 days of approval as provided in the Local Government Prompt Payment Act, 50 ILCS505/4.
The maximum interest rate for any payment not made within 30 days of approval is 1%.
Change Orders
Change Orders: Changes in the Work may be agreed to after execution of the agreement, and
without invalidating the agreement, if the change order is in writing and signed. Any changes to
the scope of work which result in an increase in the agreement price will be subject to an agreement
addendum which must be signed by both parties. Any such change order will be prepared by the Village.
The contractor may only proceed with the change upon receipt of the written change order signed by the
Village.
Emergency Changes: Contractor may perform work not included in the scope of work if necessary
to remedy a condition that poses an immediate threat to persons or property. Work of this nature
shall be carried out only to the extent of bringing the condition under control. The Village shall be notified
immediately. A change order will then be negotiated and executed for the work performed, and for
work remaining, if any.
Minor Changes (Field Orders): The Village may verbally authorize minor changes in the scope of work in
order to prevent a delay in the progression of the work. These field orders may not involve a change
in the agreement price or be inconsistent with the scope of work.
Changes Due to Unknown Conditions: The contractor is not responsible for changes in the work that
are due to conditions that were not reasonably observable or conditions that have changed. In such cases,
the contractor shall notify the Village and a change order will be negotiated.
Any change which results in a total agreement price in excess of $10,000 must be approved by the Village
of Oak Park Board of Trustees.
Correction of Work Prior To Final Payment
The Village has the right to stop work if the contractor fails to carry out the work in a manner
acceptable to the Village. If the Village deems the contractor's work unacceptable, at the
Village's election, the contractor shall do one of the following:
1. Promptly repair or replace the defective work, without expense to the Village, including costs
associated with repairing any damage to property caused by the replacement work; or;
2. If the Village deems it unacceptable to have the contractor correct work which has been
incorrectly done, a deduction from the agreement price shall be made based on the costs to the
Village to have the work repaired. Such a deduction from the agreement price shall in no
way affect the Village's other remedies or relieve the contractor from responsibility for defects
and related damage occurring as a result of defective or unacceptable work.
Contractor's Representative
The contractor shall have at all times a competent foreman or superintendent on the job that shall
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have full authority to act for the contractor, and to receive and execute orders from the Director of Public
Works or appointed representative. Any instructions given to such superintendent or person executing
work for the contractor shall be binding on the contractor as though given to him personally. Contractor's
representative must be proficient in the use and interpretation of the English language.
Workers
The contractors shall employ competent laborers and shall replace, at the request of the Director of
Development Customer Services any incompetent, unfaithful, abusive or disorderly workers in their
employ. Only workers expert in their respective branches of work shall be employed where special
skill is required. Inappropriate behavior or examples of unproductive work effort will not be tolerated.
The Village has the right to require a contractor's employee to be immediately removed from the work
crew if the above behavior is exhibited.
Time of Work
Contractor shall only work on weekdays, (Monday through Friday), from 6:30 a.m. to 4:00 p.m. No
work will be allowed on weekends or on legal holidays as recognized by the Village, except as authorized
by the Director of Development Customer Services.
Dispute Resolution
All disputes, including collection disputes, shall be brought in the Circuit Court of Cook County, Illinois.
This agreement shall be interpreted in accordance with the laws of the State of Illinois. In any dispute
resolution process, each party shall bear its own costs, including attorney's fees. Any purported agreement
between the parties that states terms contrary to this paragraph M will be deemed per se invalid.
Mandatory Qualifications for Contractor's Personnel
Crews shall include at least one (1) supervisor during any given shift.
1. No more than 50% of the crew may be trainees at any one time.
2. Supervisors must be fluent in the English language and capable of reading and writing English.
3. The Village reserves the right to require immediate removal of any employee of the contractor
selected deemed unfit for service for any reason. This right is non-negotiable and the contractor selected
agrees to this condition by accepting this agreement. The contractor selected shall have enough qualified
personnel to replace a terminated employee within 24 hours. Failure to do so can result in the termination
of the agreement.
OSHA Requirements
1. Material Safety Data Sheets - Contractor selected shall furnish the Village copies of Material Safety
Data Sheets (MSDS), for all products used that require identification, prior to beginning service at Village
facilities. In addition, each time a new chemical is introduced, a copy of that product's MSDS must
be provided to the Building Maintenance Superintendent prior to the product being used. The Material
Safety Data Sheets must be in compliance with OSHA Regulation 1910.1200, paragraph g.
2. Labeling of Hazardous Materials - Contractor selected shall comply with OSHA regulation
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1919.1200, paragraph f, concerning labeling of all chemical containers.
3. Caution Signs - Contractor selected shall use "caution signs" as required by OSHA Regulation
1910.44 and 1910.145 at no cost to the Village. Caution signs shall be on-site upon commencement of
agreement.
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