ENTERPRISE ELEVATOR SERVICES

Location:	Ohio
Posted:	Jan 29, 2026
Due:	Feb 20, 2026
Agency:	State Government of Ohio
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	SRC0000036596
Publication URL:	To access bid details, please log in.

Solicitation ID:	SRC0000036596
Solicitation Name:	ENTERPRISE ELEVATOR SERVICES
Original Begin Date:	1/29/2026 2:02:05 PM
Begin Date:	1/29/2026 2:02:05 PM
End Date:	2/20/2026 1:00:00 PM
Inquiry End Date:	3/13/2026 8:00:00 AM
Commodity:	Elevator maintenance services
MBE Set Aside:	MBE Set Aside
Agency:	DAS-Administrative Services State Agencies
Solicitation Status:	Open for Bidding
Solicitation Type:	Invitation To Bid (ITB)

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

Solicitation ID

SRC0000036596

Solicitation Name

ENTERPRISE ELEVATOR SERVICES

RFx Type

Invitation To Bid (ITB)

Lot #

Solicitation Status

Open for Bidding

Round #

MBE Set Aside

Begin Date

1/29/2026 2:02:05 PM (ET)

Amendment?

End Date

2/20/2026 1:00:00 PM (ET)

Inquiry End Date

3/13/2026 8:00:00 AM

Summary

PURPOSE
The purpose of this Invitation to Bid is to establish contracts with qualified firms to provide the preventive maintenance, other required maintenance, and repair services, call back, emergency, and entrapment response services required to maintain satisfactory performance and regulatory compliance to elevator and lift systems for facilities throughout Ohio.

Predecessor Contract

RSI011001 - STATEWIDE ELEVATOR AND LIFTS PREVENTATIVE MAINTENANCE & REPAIR (Regions 1 ,2, &3)

Process

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DAS-Administrative Services

1 Record(s)

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Solicitation Documents

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Title	Type	Att.	Validity End Date	Validity End Date
ITB035790 Contract	Public Solicitation Documents (Approved)	ITB035790 Contract.pdf
ATTACHMENT A - Facility List	Public Solicitation Documents (Approved)	ATTACHMENT A - Facility List.pdf

2 Record(s)

Attachment Preview

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR:ENTERPRISE ELEVATOR SERVICES

CONTRACT No.:ITB035790

CONTRACT ID: CTR35790

EFFECTIVE DATES: 6/1/2026 to 5/31/2029

SUPPLIER: UNDEFINED

The Department of Administrative Services has accepted bids submitted in response to Invitation to Bid No. SRC0000036596. The

evaluation of the bid response(s) has been completed. The bidder(s) listed herein have been determined to be the lowest responsive

and responsible bidder(s) and have been awarded a contract for the items(s) listed. The respective bid response, including the

Instructions to Bidders and Standard Terms and Conditions, special contract terms & conditions, any bid addenda, specifications,

pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Requirements

Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the

Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

CONTRACT RENEWAL. This Contract may be renewed after the ending date of the Contract solely at the discretion of the

Contracting Agency for a period of one month. Any further renewals will be by mutual agreement between the Contractor and the

Contracting Agency for any number of times and for any period of time. The cumulative time of all mutual renewals may not exceed

24-months unless the Contracting Agency determines that additional renewal is necessary.

This Requirements Contract is available to all State Agencies, as applicable.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the

agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as

advertised in the Invitation to Bid.

This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _____________________________________________________________________

Kathleen C. Madden, Director

Date

Page 1 of 14

1.1. SCOPE:

1 - SPECIFICATIONS AND REQUIREMENTS

1.1.1.

This Contract is for the preventive maintenance, other required maintenance, repair services, call back,

emergency, and entrapment response services required to maintain satisfactory performance and regulatory

compliance to elevator and lift systems for facilities throughout Ohio.

1.1.2.

Proper elevator system operation and satisfying regulatory compliance are essential to the core function of

Ohio Facilities, downtime must be kept to a minimum. The awarded Contractor(s) must maintain the equipment

covered by this contract per the requirements of these specifications and must maintain their speed,

capacity, and performance at all times.

1.1.3.

The awarded Contractor(s) will provide the facilities within its awarded Region(s), with elevator, lift, and

dumbwaiter maintenance services utilizing only trained technicians to perform inspections and diagnostic

tests for all peripheral devices connected to the facility. Service will be monthly, scheduled in advance at the

convenience of the customer.

1.1.4.

Facilities will use the Contractor awarded for the Region in which they are located. The monthly pricing for

required Scheduled Preventative Maintenance services must include all materials, equipment, qualified/certified

labor, logistics, call-back service, and personnel transportation necessary for the successful completion of all

required services for all equipment.

1.1.5. Additionally, the Contractor must provide requested unscheduled repairs, required infrastructure changes,

call back and emergency and entrapment response services for facilities in their awarded Region(s).

1.1.6. Legal and Regulatory Compliance:

1.1.6.1. The Contractor must maintain elevators/lifts and their associated equipment and accessories to comply with

the requirements of the applicable ASME/ANSI A.17.1 safety codes and any other rules, or ordinances, or

building codes that may apply. The ANSI Elevator Inspection Manual A.17.2 must be used as a guide to

establish that the equipment is operating safely.

1.1.6.2. Ohio Revised Code, Chapter 4105, and latest amendments thereof.

1.1.6.3. Ohio Administrative Code, Chapter 1301:3-6 and 4101:5, and latest amendments thereof.

1.1.6.4. All work must be performed in compliance with the Occupational Safety and Health Act and any revisions

thereto. Any citations issued by OSHA must be the responsibility of the Contractor.

1.1.6.5. Any permits required by the authority having jurisdiction must be obtained by the contractor and will be

reimbursed by the Department at cost.

1.2. REQUIREMENTS

1.2.1. General Requirements

1.2.1.1. The Contractor must use trained employees directly employed and supervised by their firm. They must be

qualified to keep the equipment properly adjusted and must use all reasonable care to maintain the

elevator/lift equipment in proper and safe operating condition.

1.2.1.2. The Contractor must be one regularly engaged in the business of service of elevators/lifts of the type and

character as described.

Page 2 of 14

1.2.1.3. The Contractor, where applicable, must maintain the original equipment performance

standards, in feet per minute, the original performance time, including acceleration and

retardation as designed and installed by the manufacturer. Signal and dispatching times

must be maintained and the original door opening and closing time per the original

manufacturer’s specifications, within the limits of applicable codes in per the original

manufacturer’s specifications.

1.2.1.4. The Contractor must maintain the entire elevator/lift/dumbwaiter unit as herein described

and must employ all reasonable care to see that the elevator/lift equipment is maintained in

proper and safe operating condition and in a manner that will maximize the lifecycle of the

equipment. If changes are required or recommended, the Contractor must communicate

both positive and negative benefits to proposed changes in writing to the on-site Facility

Manager. The Contractor must not make changes to any elevator/lift speed, performance

time, acceleration, retardation, door opening time, and door closing time unless otherwise

approved in advance by the Facility Manager.

1.2.1.5. Within 30 days after the award, the Contractor should complete an inspection of the

equipment and systems and submit an itemized list of the existing deficiencies that would

require correction to bring the elevators up to original performance standards. The

Contractor must submit a report on whether or not any deficiencies are noted. Inspections

must be coordinated with the on-site Facility Manager.

Note: If the report is not received, it is held that the Contractor has not found any

deficiencies, and all repair work must be at the Contractor’s expense.

1.2.1.6. Within 30 days of award of the secondary solicitation, the Contractor must review and

revise, if necessary, the Check Charts for each different type of elevator system with the

Facility Manager or their designated representative for approval. Upon acceptance of the

Check Charts, the Contractor, at their own expense, install a Check Chart in every machine

room for each elevator included in the contract. Space will be provided on the Check Charts

in which the service mechanics can indicate the date on which each item is serviced.

1.2.1.7. During the term of the secondary agreement, the Check Charts must be submitted to the

Facility Manager by the fifth day of the month following services.

Maintenance Check Charts submitted to the Facility Manager must include: the facility

name, contractor's name, contract number, service technician’s name, date(s) of

maintenance, beginning and completion time(s), and details of the maintenance

performed.

1.2.1.8. The state requires a single point of contact for each awarded Contractor for scheduling,

contract administration, and billing to eliminate confusion for questions to responsible

parties. The contact information must include name, position/function, email address,

phone number, and alternate contact number for each office that will service facilities

covered by this contract. Contractor staffing may require that the contact(s) for scheduling,

contract administration, and billing be three different people. The Contractor must update

this contact list whenever changes are made during the term of this contract.

1.2.1.9. All replacement parts must be specifically designed for the elevator/lift on which they are

to be used. The Contractor must utilize all replacement parts from the original equipment

manufacturer (OEM) of the elevator/lift system, or from suppliers that can provide such

original parts. Parts purchased from suppliers other than OEM are those which are regularly

supplied to the original manufacturer and are approved by the original elevator/lift

manufacturer for use in their elevator/lift systems.

1.2.1.10. In the event the Contractor requires non-OEM replacement parts, the Contractor must submit :

Written confirmation of unavailability of the obsolete component/device or replacement parts

from the original manufacturer. If the original manufacturer is out of business, the Contractor

must provide a written statement that the original manufacturer is out of business, and a similar

component/device is not available from all recognized sources.

1.2.1.10.1. A written statement from the Contractor confirming that the original

component/device cannot be repaired to ensure safe and proper operation.

1.2.1.10.2. A written statement from the Contractor detailing the alterations of changes

Page 3 of 14

in operation that will be required to replace the obsolete component/device.

Note: The above three items can be provided with one letter or statement.

1.2.1.10.3. Itemized proposal listing the labor hours and materials required to replace

the obsolete equipment and documentation showing the contractor's cost of

the new components or device.

1.2.1.11. If any equipment or system component must be removed from service during normal work

hours, the Contractor’s technician must coordinate the removal from service with the

Facility Manager or designated representative. The technician must post signage on the

unit and isolate the power supply to the equipment with their own lockout/Tagout device

per OSHA standard 1910.147.

1.2.1.12. The contractor must provide and use OSHA-approved barricades during any work exposed

to the general public.

1.2.1.13. Upon completion of an inspection, the Contractor must leave the systems in satisfactory

operation; or, if not in operation, the team must contact the appropriate Facility Manager or

designated representative and state why the system is inoperative, and what must be done

to put it into satisfactory operation.

1.2.1.14. If an elevator fails to operate, the Contractor must restore that unit to service within 24

hours of notification by the facility. Failure to restore the unit to operation within 72 hours

may result in contract cancellation.

1.2.1.15. The Contractor must also be equipped with special testing meters, instruments, and tools

to facilitate prompt diagnosis, correction, and repair or replacement without undue delay.

These tools and instruments must include, but are not limited to, the following:

1.2.1.15.1. Turning tools capable of turning any of the hoisting machine commutators of

the job site.

1.2.1.15.2. Generator turning tools capable of turning the commutators on any of the

motor generators sets without removing rotating elements from generators.

1.2.1.16.3. Machine tools capable of turning main motor drive sheave grooves on machines.

1.2.1.16.4. Oscilloscopes with associated circuitry test main motor positive

acceleration and retardation

1.2.1.16.5. Undercutting tools capable of undercutting commutator mica on the job

site.

1.2.1.16.6.

Electronic test and diagnostic instruments capable of performing continuity

checks on all electrical circuits of the elevator systems, such as operating

speed, door opening, and closing speeds, door pressures, and floor-to-

floor flight times, with all testing capable of being segregated into time

segments.

1.2.1.16. The Contractor must always maintain good housekeeping conditions in the machine rooms

and clean the hoistway and all related equipment at least once each year.

1.2.1.17. The Contractor must keep all diagrams, manuals, and other pertinent materials cleanly

organized to best reduce damage or loss.

1.2.1.18. The contractor must not perform any non-contract maintenance/repair without prior

approval from the facility. If non-contract maintenance/repair is required, the Contractor

must submit to the Facility Manager or designated representative, for prior approval, a

written, detailed proposal of the Contractor's costs to perform said maintenance/repair. If

the Contractor performs non-contract maintenance or repair without prior approval from

the facility, that maintenance/repair must be at the Contractor's expense.

Page 4 of 14

1.2.1.19. Unless stated otherwise in this ITB, the facility's normal business working hours for these

specifications are listed below in the Work Time Schedule Table A. Deviation from the

above for the Contractor's convenience may be permitted; however, it will be at no

additional expense to the facility.

1.2.1.20. Unless noted otherwise herein or authorized by the Facility Manager in advance, scheduled

service must be performed between 7:30 a.m. and 6:00 p.m., Monday through Friday,

except State Holidays. Deviation for the Contractor's convenience may be permitted;

however, it will be at no additional expense to the facility.

Work Time Schedule Table A

Facility

Working Hours Description Time

Days

All Buildings

Normal Working Hours

7:30 AM to 6:00 PM Monday to Friday, excluding holidays

All Buildings

After (Non-Business) Hours 6:01 PM to 7:29 AM

Holiday Hours

All Days

Monday to Friday and weekends, excluding

holidays

All State Holidays

1.2.1.21. Travel time will not be charged as hourly rates. The contractor will be responsible for all travel

costs.

1.2.2. Scheduled Preventative Maintenance

1.2.2.1. The Contractor will regularly and systematically examine, inspect and test elevators/

/lifts/dumbwaiters as required. The Contractor must instigate all maintenance calls and

must not rely on the facility to request a maintenance call. Preventive maintenance must

include all routine and periodic inspections and tests as indicated in the ASME/ANSI A17.1

Safety Code. The Contractor must maintain proper and safe operating conditions and must

furnish lubricants and materials as required. Compliance dates, scheduling, and

performing such tests are the responsibility of the Contractor.

1.2.2.2. The Contractor must be responsible for providing all required replacement parts necessary

for the performance of this contract. Parts for Preventive Maintenance and Callback

Service for electrical or mechanical malfunctions due to normal wear and use must be

included at no additional cost.

1.2.2.3. All planned inspection and/or maintenance service work under these specifications must

must be performed during regular normal business hours. If scheduled work must be done

during non-business working hours or on weekends or holidays, it must be done by prior

consent of the facility.

1.2.2.4. The Contractor must install a new Check Chart in every machine room for each elevator/lift

included in the contract. Space will be provided on the Check Charts in which the service

mechanics can indicate the date on which each item is serviced. Check Charts will be

submitted to the Facility Manager by the fifth day of the following month.

Page 5 of 14

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ENTERPRISE ELEVATOR SERVICES

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See also