Key Security Cabinets - DRC260123 - OSP 705
| Location: | Ohio |
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| Posted: | Jan 29, 2026 |
| Due: | Feb 13, 2026 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | SRC0000036587 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000036587 |
| Solicitation Name: | Key Security Cabinets - DRC260123 - OSP 705 |
| Original Begin Date: | 1/29/2026 1:00:00 PM |
| Begin Date: | 1/29/2026 1:00:00 PM |
| End Date: | 2/13/2026 1:00:00 PM |
| Inquiry End Date: | 2/5/2026 1:00:00 PM |
| Commodity: | Security and control equipment |
| MBE Set Aside: | MBE Set Aside |
| Agency: | DRC211200 Ohio State Penitentiary OSRF |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Request for Quote (RFQ) |
Solicitation General Information
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In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
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Solicitation ID
SRC0000036587
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Solicitation Name
Key Security Cabinets - DRC260123 - OSP 705
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RFx Type
Request for Quote (RFQ)
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Lot #
1
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Solicitation Status
Open for Bidding
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Round #
1
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MBE Set Aside
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Begin Date
1/29/2026 1:00:00 PM (ET)
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Amendment?
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End Date
2/13/2026 1:00:00 PM (ET)
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Inquiry End Date
2/5/2026 1:00:00 PM
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Summary
Department of Rehabilitation & Corrections is looking for a Security Key Cabinet at Ohio State Penitentiary, 878 Coitsville-Hubbard Road, Youngstown, OH 44505 |
Predecessor Contract
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Process
Offerors will need to review the attached RFQ documents, follow the instructions provided in the document, and submit all of the required documentation via OhioBuys. All bids and inquiries must come through OhioBuys. The solicitation adheres to the dates provided in OhioBuys, shall any changes in the dates be necessary, such information will be posted in OhioBuys as well. OHIOBUYS TRAINING MATERIALS OhioBuys training materials can be located at this site https://procure.ohio.gov/bidders-and-suppliers/resources/03_Using+OhioBuys To participate or submit an inquiry for this RFx, you need to be registered in the OhioBuys Supplier Portal. Suppliers are not required at this time to be registered in OAKS. If you have a need to seek technical support, clearly specify you need access to an active Ohio Buys solicitation. Technical Support 1-877-644-6771 If there is a need for technical support during your proposal submission in the last 48 hours prior to the submissions, contact 614-466-5090. This number is for OhioBuys solicitation technical questions only; there will not be any questions answered regarding the solicitation. Note: Chrome is the preferred browser for OhioBuys. Only have a single window open that is logged into OhioBuys, having multiple windows opened to a single user can create an error when trying to submit your proposal. |
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Ship To
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1 Record(s)
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0 Record(s)
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Solicitation Documents
4 Record(s)
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Attachment Preview
INVITATION TO BID
439-26-0123
The Ohio Department of Rehabilitation and Correction, is requesting proposals for:
OSP Key System 439-26-0123
ITB ISSUED:
INQUIRY PERIOD BEGINS:
INQUIRY PERIOD ENDS:
BID DUE DATE:
01/29/2026
01/29/2026
02/04/2026
02/13/2026
Bids received after the due date and time will not be evaluated.
OHIOBUYS
STATE OF OHIO ONLINE PURCHASING SOLUTION: OhioBuys prov ides the primary platform for Supplier partners to
engage in procurement activities with the State of Ohio. For additional information on submitting proposals see the
“Viewing and Responding to Solicitations” Learner Guide or the “Viewing and Responding to Solicitations” Supplier
Training Video linked below.
Leaner Guide:
https://dam.assets.ohio.gov/image/upload/v1716553301/procure.ohio.gov/pdf/Bidders_Suppliers/OhioBuysTraining/S-
LG.2_OhioBuys_Viewing_and_Responding_to_Solicitations_LG_v3.2.pdf
Viewing and Responding to Solicitations
https://www.youtube.com/watch?v=K6iE32BUMJ0&feature=youtu.be
INQUIRIES Offerors may make inquiries regarding this ITB any time during the inquiry period listed in the Calendar of
4545 Fisher Road
Suite D
Columbus, Ohio 43228 U.S.A.
614 | 387 0588
drc.ohio.gov
The State of Ohio is an Equal Opportunity Employer and Provider of ADA Services
Events. To make an inquiry, Offerors must login to OhioBuys, navigate to the solicitation, open the Inquiry tab and submit
their inquiry. Offerors will not receive a personalized e-mail response to their question, nor will they receive notification
when the question has been answered. Offerors may view inquiries and responses on the OhioBuys Public Solicitations
page by opening the Solicitation Overview and navigating to the inquiries section of that page. ODRC will try to respond
to all inquiries within 48 hours of receipt, excluding weekends and State holidays. ORDC will not respond to any inquiries
received after 4:00 pm. on FEBRUARY 5, 2026.
PURPOSE The Ohio State Penitentiary (OSP), is soliciting competitive sealed bids for Traka Key System and this ITB is the
result of that request. If a suitable offer is made in response to this ITB, the State of Ohio (State), through OSP, may enter
into a contract (the Contract) to have the selected Offeror (the Contractor) perform all or part of the Project (the Work).
This ITB provides details on what is required to submit a bid for the Work, how the State will evaluate the Bids, and what
will be required of the Contractor in performing the Work. This ITB also gives the estimated dates for the various events
in the submission process, selection process, and performance of the Work. While these dates are subject to change,
prospective Offerors must be prepared to meet them as they currently stand. Once awarded, the term of the Contract will
be from the award date through June 30, 2027. Any further renewals will be by mutual agreement between the Contractor
and ODRC for any number of times and for any period of time. The cumulative time of all mutual renewals may not exceed
four (4) years and are subject to and contingent upon the discretionary decision of the Ohio General Assembly to
appropriate funds for this Contract in each new biennium. ODRC may renew all or part of this Contract subject to the
satisfactory performance of the Contractor and the needs of the Agency. Any failure to meet a deadline in the submission
or evaluation phases and any objection to the dates for performance of the Project may result in ODRC refusing to consider
the Proposal of the Offeror.
BACKGROUND The Ohio Department of Rehabilitation & Corrections (ODRC), as established under House Bill 494, with
responsibilities defined in Ohio Revised Code 5120 oversees the supervision of nearly 45,000 offenders in Ohio at 28 state
prisons, which includes 3 prisons operating as private prisons, contracted to the agency. The institutions vary in level of
security and include corrections reception centers, correctional camps, and pre-release centers. A major component of
ODRC is the Adult Parole Authority (APA) which is responsible for the release and supervision of adult felony offenders
returning to local communities from prison, as well as assisting Courts of Common Pleas with supervision duties for felony
offenders. The APA was created in 1965 and is responsible for the duties addressed in Chapter 5149 of the Ohio Revised
Code. The APA is comprised of the Parole Board and Field Services.
The mission of ODRC is to reduce recidivism among those we touch. The values of the agency are aligned to support the
mission of the agency. The values of the agency are as follows: (1) Take care of our staff; they will transform our
incarcerated population (2) One team-one purpose (3) Civility towards all and (4) Hope is job one.
The Ohio State Penitentiary serves as an integral component of ODRC. The institution is a 24-hour 7 day a week
operation that houses approximately 520 incarcerated persons. It has 327 full-time employees and operated 4 shifts per
day.
PROJECT DESCRIPTION Contractor will provide: 1 qty M Touch Pro 20 key position cabinet, HID Signo
Reader, ID Tags, Clear Poly Door 1 qty L Touch Pro 180 key position cabinet and L Touch Pro 180 key position
extension cabinet, HID Signo Reader, ID Tags, web pro software, professional installation service.
*Traka Professional Services are required and installation will be completed by a Traka Technician.
P.O. Box 430
Columbus, Ohio 43216
drc.ohio.gov
614 | 387 0588
The State of Ohio is an Equal Opportunity Employer and Provider of ADA Services
http://www.drc.ohio.gov/web/drc_policies/drc_policies.htmScope of Work and deliverables
Parts List
Description
iFob - Traka - Over-moulded - Grey - 128 emboss - Chip DS2431+
Traka Touch Pro M
10 Way CAN Locking (with LED, no Button, with QR Lever
Reader - HID RP10 multiClass SE
Mini Tag - White 001-100
TW Pro - 1-24 systems - 1 year support
Traka Touch Pro L
Traka Touch Pro L (1st Extension)
10 Way CAN Locking (with LED, no Button, with QR Lever)
Reader - HID RP10 multiClass SE
Mini Tag - White 001-100
Mini Tag - White 101-200
Mini Tag - White 201-300
Mini Tag - White 301-400
Shipping Costs
T32 to TW - New TW, 16-Bit to Touch R&R
Quantity
SKU
10
CC-1-10007
1
KD-1-10001
2
RP-1-0059
1
FF-7-0231
1
FF-6-0044
2
GP-2-0332
1
KD-1-10003
1
KD-1-10071-V1
36
RP-1-0059
1
FF-7-0231
1
FF-6-0044
1
FF-6-0045
1
FF-6-0046
1
FF-6-0047
1
GP-2-10057
1
GP-2-10137
BACKGROUND CHECKS
A Background check (LEADS) shall be completed on any individual contractor and may be conducted on anyone coming
into a correctional facility to provide supplies or services, prior to the contracted services being performed. Information
obtained from the background check shall be used to determine whether a contract may be awarded. ODRC will
consider all aspects of an individual's record and will give consideration to individuals with a criminal record. The cost of
the investigation will be the responsibility of the ODRC. Staff names shall be provided by the awarded Contractor to
ODRC within one week of contract award.
Awarded personnel must comply with current, and future state, federal and local laws, court orders, administrative
regulation, administrative directives, and policies and procedures of the ODRC and its respective institutions. DRC
policies can be viewed at: http://www.drc.ohio.gov/web/drc_policies/drc_policies.htm.
P.O. Box 430
Columbus, Ohio 43216
drc.ohio.gov
614 | 387 0588
The State of Ohio is an Equal Opportunity Employer and Provider of ADA Services
DESCRIPTIVE LITERATURE The Bidder may be required to submit descriptive literature of the supplies or services being
offered. If requested, the literature will be used in the evaluation process to determine the lowest responsive and
responsible bidder. If not provided as part of the bid response, the Bidder must provide said literature within seven (7)
calendar days after request/notification by the Office of Procurement Services to do so. Failure of the bidder to furnish
descriptive literature either as part of their bid response or within the time specified herein will deem the bidder not
responsive.
CONTRACT AWARD The contract will be awarded to the lowest responsive and responsible bidders. The estimated cost
will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the
totals together to arrive at a total for all items. Failure to bid on all items may result in the bidder being deemed not
responsive. However, at the discretion of ODRC, the contract may be awarded to multiple contractors in the order of
lowest responsive and responsible.
EVALUATION Bids will be evaluated in accordance with Article I-15 of the “Instructions to Bidders.”
DESCRIPTION
Key system/parts for OSP
QUANITY
1
COST SUMMARY
OSP Key System - OSP-26-0123
UNIT
Amount
TOTAL COST
$
Notes: Shipping must be included in cost. Please provide cost breakdown with bid.
1. All costs, including travel, should be included in the rates above
2. Offerors shall include a comprehensive cost analysis or cost narrative; this narrative must include all ancillary costs.
All costs for furnishing the services must be included in the Cost Proposal as specified.
Fiscal Year 2026 equals July 1, 2025 through June 30, 2026
All costs must be in U.S. Dollars.
The State will not be responsible for any costs not identified.
There will be no additional reimbursement for travel or other related expenses.
P.O. Box 430
Columbus, Ohio 43216
drc.ohio.gov
614 | 387 0588
The State of Ohio is an Equal Opportunity Employer and Provider of ADA Services
STANDARD CONTRACT - TERMS AND CONDITIONS
A. INSTITUTIONAL SECURITY REQUIREMENTS. Due to institutional security requirements, available hours to perform services or
render supplies may be limited. The Contractor and Agency staff will negotiate a mutually agreeable schedule to provide
services/render supplies. The Contractor recognizes the security requirements for entering a correctional institution and
acknowledges receipt of the “Standards of Conduct for Contractors”. By signing this Contract, the Contractor agrees to comply with
these standards and with safety rules and procedures.
B. INDEPENDENT CONTRACTOR ACKNOWLEDGEMENT. It is fully understood and agreed that Contractor is an independent
contractor and is not an agent, servant, or employee of the Agency or the State of Ohio. Contractor declares that it is engaged as an
independent business and has complied with all applicable federal, state, and local laws regarding business permits and licenses of
any kind, including but not limited to any insurance coverage, workers’ compensation, or unemployment compensation that is
required in the normal course of business and will assume all responsibility for any federal, state, municipal or other tax liabilities.
Additionally, Contractor understands that as an independent contractor, it is not a public employee and is not entitled to contributions
from the Agency or the State of Ohio to any public employee retirement system.
Contractor acknowledges and agrees any individual providing services or rendering supplies under this Contract is not a public
employee for purposes of Chapter 145 of the Ohio Revised Code. Unless Contractor is a “business entity” as that term is defined in
Section 145.037 of the Ohio Revised Code (“an entity with five or more employees that is a corporation, association, firm, limited
liability company, partnership, sole proprietorship, or other entity engaged in business”) Contractor shall have any individual
performing services or rendering supplies under the Contract complete and submit to the Ordering Agency the Independent
Contractor/Worker Acknowledgement form. Contractor’s failure to complete and submit the Independent Contractor/Worker
Acknowledgement prior to commencement of the work, service or deliverable, provided under this Contract, shall serve as
Contractor’s certification that Contractor is a “Business entity” as the term is defined in Section 145.037 of the Ohio Revised Code.
C. CONTRACTOR TRAINING: If applicable, Agency shall provide Contractor the necessary orientation and a copy of the relevant
Agency’s policies and procedures by which Contractor is expected to abide while on Agency premises.
D. APPROPRIATION OF FUNDS. The Agency’s funds and validity of this Contract are contingent upon the availability of lawful
appropriations by the Ohio General Assembly. If the General Assembly fails at any time to continue funding for the payments or any
other obligations due by the Agency under this Contract, the Agency will be released from its obligations on the date funding expires.
If appropriations are approved, the Agency may continue this Contract past the current biennium by issuing written notice of
continuation to the Contractor. Any obligations of the Agency are subject to Section 126.07 of the Ohio Revised Code.
E. CONFLICT OF INTEREST/ETHICS. Contractor represents, warrants and certifies that it and its employees engaged in the
administration or performance of this Contract are knowledgeable of and understand the Ohio Ethics and Conflict of Interest laws
including but not limited to Chapter 102 and Sections 2921.42 and 2921.43 of the Ohio Revised Code. Contractor further represents,
warrants, and certifies that neither Contractor nor any of its employees will do any act that is inconsistent with such laws.
F. AMENDMENTS. No change to any provision of this Contract will be effective unless it is in writing and signed by both parties.
Notwithstanding the foregoing, the Agency may reduce nonmaterial changes to writing and provide notice to the Contractor.
G. WAIVER. The failure of either party at any time to demand strict performance by the other party of any of the terms of this Contract
will not be a waiver of those terms or to any other terms of this Contract. Waivers must be in writing to be effective, and either party
may at any later time demand strict performance.
H. COMPLIANCE WITH LAW. The Contractor must comply throughout the duration of the Contract with all applicable federal, state,
local laws and Executive Orders while performing under this Contract. This shall include maintaining all business permits and licenses
of any kind necessary to its business or to this contract. Contractor’s failure to maintain required licensure is a breach of Contract.
I. REGISTRATION WITH THE SECRETARY OF STATE. Contractor certifies that it is either: 1. A company that is properly registered
with the Ohio Secretary of State; or 2. A foreign corporation not incorporated under the laws of the State of Ohio but is registered
with the Ohio Secretary of State pursuant to Sections 1703.01 to 1703.31 of the Ohio Revised Code, as applicable; or c. Exempt
from registration requirements of the Ohio Secretary of State.
J. EQUAL EMPLOYMENT OPPORTUNITY. The Contractor will comply with all state and federal laws regarding equal employment
opportunity and fair labor and employment practices, including Section 125.111 of the Ohio Revised Code and all related Executive
Orders. Before a Contract can be awarded or renewed, an Affirmative Action Plan must be submitted to and approved by the Ohio
Department of Development, Minority Business Development Division.
P.O. Box 430
Columbus, Ohio 43216
drc.ohio.gov
614 | 387 0588
The State of Ohio is an Equal Opportunity Employer and Provider of ADA Services
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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