PRE-CONDITIONED AIR MODULAR BRIDGE MOUNTED HOSE TROLLEY SYSTEM STANDARDIZATION

RFP 26-72
PRE-CONDITIONED AIR MODULAR BRIDGE
MOUNTED HOSE TROLLEY SYSTEM STANDARDIZATION
* Date: Friday, July 17, 2026
* Via: Microsoft Teams
* Conference call: 10:00-11:00 AM

Introductions
* Keri Stephens - Director, Aviation Facilities & Capital Programs
* Taylor Matsui - Sr Arch/Engineer, Aviation Facilities & Infrastructure
* Henry Maynard - Chief Engineer, Aviation Mechanical Systems
* Sherry Weiss - Procurement Officer IV, Central Procurement Office

General Info
DISCLAIMER
Any information provided today is non-binding on the Port.
Only information expressly contained in the Solicitation or Addenda issued
thereto by the Port is binding on the Port.
Registered Plan Holders will be automatically notified via Vendor Connect
System of any pertinent solicitation notifications (i.e., Addenda)
Registering as a Plan Holder in Vendor Connect is highly recommended to
obtain notification as soon as addenda are issued and to post questions.
Link to Vendor Connect System: https://hosting.portseattle.org/sops/

General Information
* Number of Contracts: One (1) contract
* Contract Term: Standardization is good for ten (10) years;
initial purchase for 74 units. Replacements ordered
as needed.
* Location: Seattle-Tacoma International Airport (SEA)
* Operational Hours of Airport: 24 hours/7 days
* Single point of contact at the Port: CPO Procurement
Officer IV-Sherry Weiss

Schedule of Events
Event Anticipated Date
Solicitation Issue Date July 10, 2026
Pre-proposal meeting July 17, 2026, at 10:00 A.M. PT.
Questions Due to Vendor Connect July 23, 2026, at 2:00 P.M. PT.
Issue Addenda July 29, 2026
Due Date for Proposal Submission August 11, 2026, at 2:00 P.M. PT.
Discussion Week (if applicable)* September 14-September 17, 2026
Best and Final Offer Addenda (if applicable) * October 2, 2026
Best and Final Offer Due (if applicable) * October 7, 2026
Notice of Intent to Award* October 21, 2026
Standard Effective Date* November 15, 2026
Contract Execution Date* November 15, 2026

Important RFP Information
* Please register to Vendor Connect System so that
you can post questions and receive alerts on
addenda to the RFP.
* Submit all written questions via Vendor Connect
System (VCS)
* Contract execution within 10 days of Notice of
Intent to Award (NOIA).

Important Submittal Information
* Proposal Submittals must be sent via an email to
e-submittals-purch@portseattle.org.
* Make sure proposals are submitted on time.
* No compressed files including zip.
* Stay within the page limits stated in each section.
* Be sure to check you are providing all requested
documents.
* According to section I, item 5.3.3.4, all request for
clarification and/or consideration regarding the
RFP terms and conditions must be received by the
stated deadline. The Port will not negotiate terms
and conditions after an award recommendation
has been made.

Important Submittal Information - Cont.
* Submittal Document 1. Proposal Form - Signature page
- will be used to execute the agreement. This means the
Port will not provide a copy of the final contract to
selected vendor for signature before executing the
contract.

Port of Seattle-Statement of Values
* Returning proposers will note a new document
in the solicitation titled, "Statement of Values,
Standards, and Expectations for Third Parties."
* The Port hopes to partner with a firm whose
values match ours.
* For new and returning proposers, please read
and understand this document in its entirety. If
you have any questions, please do not hesitate
to email them to the Procurement Officer.

Tips for Successful Proposals
* Read every word of the solicitation including referenced/related documents.
* Your proposal will be evaluated in strict conformance with the Evaluation
Criteria.
* Eliminate all typos and pay attention to the document's layout and legibility.
* Do not mark your proposal as confidential. The Port might find your
proposal non-responsive if you do.
* Ask your insurance broker to review the insurance requirements provided in
the contract document.
* Each evaluation criteria corresponds with a Submittal Document.
For example: Item 8.3.1 Criterion 1, corresponds with Submittal
Document #4 on page #54.
Note that some Submittal Documents may also require you to submit
supporting documents