RFP: 26-08-4279DB - N5 & Hwy 371 Intersection Project

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Request for Proposals
Bid Number: #26-08-4279DB
Burnham Chapter - N5-NM 371 INTERSECTION RADIUS PROJECT
CN #LP50057
The Navajo Nation Office of the Controller - Purchasing Department and Navajo Nation Division
of Transportation (Navajo DOT) are soliciting proposals and sealed bids for CN LP50057 - N5-
NM 371 INTERSECTION RADIUS PROJECT.
Bid Documents are available on the Navajo DOT's website: www.nnooc,org and www.
navajodot.org
Contact for questions:
1) Priscilla Lee, Navajo DOT, plee@navajodot.org, (505) 481-2331
2) Darren Begay, Buyer, Purchasing Section, darren.begay@navajo-nsn.gov, 928-871-6141
Closing date is September 23, 2026, at 3:00 p.m. Daylight Savings Time. Any proposal(s) received
after this date and time will not be accepted and will be returned to the sender. No faxed or email
proposals or bids will be accepted.

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PROPOSAL SUBMITTAL
All proposal MUST have the prospective respondent's name and contact information on the outside of the
sealed proposal and sealed Proposal Cost (bids). If not included, it will be considered "Non-
Responsive." All proposals are to be submitted to:
Mailing Address:
Navajo Division of Transportation - Non-Federal Highway Section
Attention: Priscilla Lee
P.O. Box 4620, Window Rock, AZ 86515
Phone: (505) 481-2331
Hand Delivery:
Navajo DOT Complex (Tse Bonito, NM) #16 Old Coalmine Road, Mentmore, NM 87319
Hand Delivery: Driving Instructions from Gallup, New Mexico
Take Exit 20 from I-40. Take US 491 from Gallup, New Mexico north to Yatahey, NM, which is
approximately 5.5 miles. Approach a Y-Intersection. Left lane goes to Window Rock, AZ, which is NM
264. Take NM 264 and go about 15 miles west. The Navajo Division of Transportation Complex will be
on the north side of NM 264 (approximately MP 1.5) on Indian Route 54.
All proposals and bid form shall be sent in a sealed envelope, clearly marked with the following
information:
RFP Bid Number: 26-08-4279DB
Description or Title: CN LP50057 - N5-NM 371 INTERSECTION RADIUS PROJECT
Contact Person: Darren Begay, Buyer
Purchasing Department
Work: 928-871-6141 Website: www.nnooc.org
Email: darren.begay@navajo-nsn.gov
Priscilla Lee, SPPS
Navajo Division of Transportation - Non-Federal Highway Section
Work Cell Phone: (928) 551-2051
Work Phone: (505) 371-8342 Website: www.navajodot.org
Email: plee@navajodot.org
Please submit two (2) copies of proposals and bid schedule.

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PART I
INFORMATION ONLY - NO RESPONSE TO THIS SECTION IS REQUIRED
A. This Request for Proposal (RFP) provides the prospective respondents with sufficient
information that will enable them to prepare and submit a proposal for consideration.
B. This RFP contains the instructions governing the proposals to be submitted and the
materials to be included. These are mandatory requirements which must be met to be
eligible for consideration. Failure to adhere will result in a "Non-Responsive" Status.
C. SCHEDULE OF ACTIVITIES AND TIMELINES:
Schedule of Activities Timelines
Pre-Proposal Meeting will NOT be held. Pre-Proposal Meeting will NOT be held.
Contractors are encouraged to conduct a
field visit on their own prior to submitting
a bid proposal.
Prospective respondents "Inquiry 09/16/26
Timeline." All inquiries and questions
will be answered prior to this date.
Questions must be submitted in writing
only. If needed, an Addendum will be
issued to all vendors who requested for a
copy of the RFP to ensure they all
received the same information. No
questions accepted after this date.
Due date for all proposals 09/23/26
Opening of proposals and evaluations by 09/30/26
the Review Panel
Award of Contract 10/5-9/26
Estimated NTP Date 10/26 - 11/2/26
D. INQUIRIES: Prospective respondents may contact Navajo Division of Transportation
(DOT) - Non-Federal Highway Section staff via email in reference to this RFP in obtaining
clarification of requirements. No inquiries will be accepted after the inquiring date listed
in Section C.
E. ADDENDUM OR SUPPLEMENT TO THIS REQUEST FOR PROPOSALS: In the event
it becomes necessary to revise any part of this RFP, an addendum will be issued. Any
respondents that already submitted a proposal will be notified.
F. PROPOSALS SUBMISSION: Proposal must be received on September 23, 2026.
Respondents who are mailing their proposals should allow sufficient time for mail delivery

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to ensure receipt by the time specified. If mailed, it is recommended that proposals be sent
by certified mail to the mailing address indicated on Page 2 of this RFP.
NUMBER OF PROPOSALS TO BE SUBMITTED: In the submission of all proposal, provide
two (2) copies of the proposal response and two (2) copies of the bid schedule in one sealed
envelope. The outside of the envelope should be clearly marked with 1) Respondent's Contact
information, and 2) the "RFP Bid Number 26-08-4279DB Project Name: CN LP50057- N5-NM
371 INTERSECTION RADIUS PROJECT"
G. LATE RECEIPT OF PROPOSALS: Late proposal will not be accepted. It is the
responsibility of the respondent to ensure that the proposal arrives at the Navajo Division
of Transportation - Non-Federal Highway Section on or before the date/time specified.
H. REJECTION OF PROPOSALS: The Navajo Division of Transportation (Navajo DOT) -
Non-Federal Highway Section reserves the right to reject any or all proposals and to waive
informalities and minor irregularities in the proposals received.
I. PROPRIETARTY INFORMATION: Any restriction on the use of the information, data,
contents contained within the proposals must be clearly stated in the proposal itself. Each
and every page of the propriety material must be labeled or identified with the word
"Proprietary." Proprietary information submitted in response to this RFP will be handled
in accordance with applicable procurement regulations.
J. PROPOSAL MATERIAL OWNERSHIP: All material submitted in reference to this RFP
shall become the property of the Navajo Nation and will not be returned to the respondent.
Responses received will be retained by the Navajo DOT - Non-Federal Highway Section
and may be reviewed by any person(s) after the final selection has been made, subject to
Section J. The Navajo DOT - Non-Federal Highway Section has the right to use any or
all systems, ideas presented in this RFP, subject to limitations in Section J. Disqualification
or non-selection of a respondent does not eliminate this right.
K. INCURRING COSTS: The Navajo DOT - Non-Federal Highway Section is not liable for
any cost incurred by the Respondent prior to issuance of service contract or a purchase
order.
L. ACCEPTANCE OF PROPOSAL CONTENT: The contents of the proposal of the
successful Respondent will become contractual obligation, if acquisition action ensues.
Failure of the successful Respondent to accept this obligation may result in cancellation of
the award and such Respondent may be removed from consideration for future solicitation.
M. ACCEPTANCE TIME: The Navajo DOT - Non-Federal Highway Section, in
coordination with the Navajo Nation Business Regulatory Department and the Navajo
Nation Office of the Controller, intend to select the successful Respondent in the time
specified in Section C, after the closing date of receipt of proposals.

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N. AWARD OF SERVICE CONTRACT OR ENGINEERS JOINT DOCUMENTS
COMMITTEE DESIGN AND CONSTRUCTION (EJDCDC) RELATED DOCUMENTS
INSTRUCTIONS AND LICENSE AGREEMENT: Upon selection, Navajo DOT - Non-
Federal Highway Section will initiate the Engineers Joint Documents Committee Design
and Construction Related Documents Instructions and License Agreement in the name of
the successful respondent; and the contents of the proposal submitted by the respondent
will become part of the contract.
O. JOINT PROPOSALS: Nothing in this RFP shall be construed to prohibit respondents from
entering into a consortium for the purpose of offering a proposal in response to this RFP.
Parties to a consortium will not be permitted to submit independent proposals in response
to this RFP.
P. EVALUATION PROCEDURE AND CRITERIA:
a. Review Panel: A Review Panel, with specific related technical background, will
be selected and evaluate the proposals received in accordance with general criteria
used herein. The review panel may request a meeting for purposes of proposal
clarification and the respondent should be prepared to provide any additional
information the Review Panel feels necessary for a fair evaluation of the proposals.
b. Failure of a respondent to provide any information requested in this RFP, may result
in the proposal being disqualified. All proposals must be endorsed with the
signature of a responsible official having the authority to bind the respondent in the
execution of a contract.
c. The sole objective of the review panel is to select the respondent most responsive
to the needs of the Navajo Nation, Navajo DOT, and the Non-Federal Highway
Section. The qualifications in this RFP represent the minimum performance
necessary for a response. On the basis of the evaluation criteria established in this
RFP, the Review Panel will select and recommend the respondent who best meets
the objective in the Scope of Work in Part II.
d. The Technical Proposal Factors will be used to evaluate the proposal(s) based on a
100 points-scale system.

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Evaluation Sheet
Proposal Factors Requirements Maximum
Points
Awarded
Proposal Format 7 pages, single-sided pages; and proposal 5
spiral bound.
Scope of Work Describe in the proposal the steps, methods, 80
and or approach to completing the following:
completing project within specified timelines,
unclassified excavation, subgrade preparation,
base course, asphalt material, curb and gutter,
signing, striping, traffic control management,
mobilization, utility locations, certification,
and equipment.
Communication Explain how contractor will communicate with 5
Navajo DOT and New Mexico Department of
Transportation about the progress of the
project.
Experience References: List references of two projects of 10
similar nature from two different
projects/sources.
TOTAL 100
Q. RETURN PROPOSAL: The Navajo Nation and Navajo DOT have no obligation in
returning any of the proposal received in response to this RFP.
R. TERM: The term of the Construction Contract will be a period of one year from the date
of Notice to Proceed.
S. COMPLIANCE WITH THE NAVAJO NATION OPPORTUNITY ACT: Proposal will
be opened and evaluated in compliance with the Navajo Nation's Business Opportunity
Act, 5 N.N.C., Chapter 2, Subsection 201 - 215 and the Navajo Nation Procurement Rules
and Regulations.

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PART II
PURPOSE:
The purpose of this Request for Proposal (RFP) is to select a contractor to complete the N5-NM
371 INTERSECTION RADIUS project in Burnham, NM.
SCOPE OF WORK
The RFP is to seek a contractor that will:
Be familiar with project:
- Become familiar with all the conditions surrounding the construction of the proposed
project area including the availability of materials and labor.
Secure Water Permit for Project:
- Identify water source and obtain a water permit through Navajo Department of Water
Resources. Contact number is (928) 729-4003. There will be no separate bid item for
water usage or a water permit. The cost of the water and water permit shall be included
in the respective bid items for the work to be performed.
Specifications:
- The contractor shall follow the 2019 Edition of the New Mexico Department of
Transportation's (NMDOT) Standard Specifications.
Mobilization:
- Contractor will mobilize to Burnham identify a staging area. The location of the staging
area is the responsibility of the contractor.
Construction Staking by Contractor:
- Contractor will be responsible for staking the project area according to established plans,
designs, and NMDOT's specifications.
Erosion Control:
- N/A
Traffic Control:
- A Traffic Control Plan must be submitted by the contractor to Navajo DOT and NMDOT
for review and acceptance a minimum of 15 days prior to commencement of work. The
Traffic Control Plan must be accepted by Navajo DOT and NMDOT and implemented
before any other work can commence at the project site.
- The contractor must obtain a NMDOT Traffic Control Permit prior to starting
construction.

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Quality Control and Quality Assurance (Contractor Sampling and Testing):
- The work shall conform to 2019 NMDOT Standard Specifications.
- The contractor shall prepare a quality control plan and submit to the Navajo DOT for
review and approval a minimum of 15 days prior to commencement of any work. There
will be no separate bid item for Quality Control and Quality Assurance.
- Contractor will be responsible for sampling and testing. The test results will be reviewed
by both NMDOT and Navajo DOT. There will be no separate bid item for Contractor
Sampling and Testing.
Safety Plan:
- The contractor shall develop and submit a Safety Plan to Navajo DOT for review and
approval a minimum of 15 days prior to commencement of any work.
Certificate of Compliance:
- The contractor shall submit certifications from suppliers for materials utilized on the
project. Certifications shall include a statement that the product supplied meets all
requirements of the project's specifications.
Roadway Widening:
- The work shall be completed per the CN LP50057- N5-NM 371 INTERSECTION
RADIUS plans unless otherwise authorized by the Engineer of Record.
Other Road Improvement Activities and Requirements:
- Site cleanup with the project area including staging area, back slopes, and fore slopes.
- All work shall stay within the existing site and the proposed slope limits.
- The necessary precautions will be taken to prevent damage to any subsurface, surface, and
overhead utility lines.
- All daily safety documentation will be conducted in accordance to the Health and Safety
Plan (HASP) issued, and all incidents will be reported to the Navajo DOT Project
Manager.
- Identify Utilities: The contractor should be responsible for contacting the individual
utilities and request that they locate and mark all utilities. This should include private
companies that may have underground infrastructure as well as utilities.
- Equipment: Provide all necessary equipment in good repair to complete the project; and
provide equipment per project specifications.
- Pre-Construction Meeting: Attend the pre-construction meeting to discuss plans, designs,
specifications, scheduling, compliance, and timelines. The meeting will be held after the
contract has been executed.

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Part III
FORMAT AND ORGANIZATION
Requirements: This section of the RFP specifies the format and organization of the proposal (not
listed in priority or in any order).
A. NUMBER OF COPIES: Submit two (2) copies of the proposal and the bid schedule.
B. PROPOSAL FORMAT: Appearance of the proposal is important and professionalism in
the proposal presentation should not be neglected. The proposal standards are as follows:
a. The proposal shall not exceed 7 single-sided pages (maximum 8 1/2" x 11").
Submissions exceeding the 7-page limit will be considered non-responsive and will
be un-rated. All pages include proposals, photos, charts, graphs, exhibits, letter of
interest, etc. are counted toward the 7 pages.
b. Bid Bond may be included as an attachment and not count towards the 7-page limit.
c. Proposals submittal should be plastic or metal spiral-bound only. Please do not
submit loose paper, these will be considered unresponsive and will be unrated.
No folders required, just spiral-bound proposals.
C. LETTER OF INTEREST: Letter of Interest must be on company letterhead and signed by
the president, executive director or owner of the company/organization. The letter must be
signed by the company representative who has authority to sign off on legal and contractual
documents.
D. PROOF OF CERTIFICATE OF INSURANCE: Provide proof your company's Certificate
of Insurance and other insurances related this project.
E. BONDS:
a. Bid Bond/Guarantee: Contractor shall provide to the Navajo Nation a Bid
Bond/Guarantee utilizing GSA's form SF-24. The amount of the bid guarantee
shall be ten (10) percent of the bid price per 12 N.N.C. 341 Bid Security.
b. Performance Bonds: The successful Contractor shall provide to the Navajo Nation
a Performance Bond underwritten and executed by Surety Company that guarantees
the Contractor's complete and satisfactory performance under Contract. The
Performance Bond shall be equal to one hundred percent (100%) of the Original
Contract Amount.
c. The Payment Bond: The successful Contractor shall provide to the Navajo Nation
a Payment Bond underwritten and executed by a Surety Company that will protect
all persons, subcontractors, or other entities supplying labor and material to the
Contractor or its subcontractors for the performance under this Contract. The

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Payment Bond shall be in an amount equal to one-hundred percent (100%) of the
Original Contract Amount.
d. Bonding documentation required. The Navajo Nation's Representative must
receive written documentation of all required bonds prior to the issuance of a Notice
to Proceed for the Project, and Contractor shall not commence any work or services
under this Contract until such documentation is received by the Navajo Nation.
F. SCOPE OF WORK: Respondent's approach to the scope of work, including the following:
a. Securing a Water Source for the Project
b. Schedule for completing the Project
c. Mobilization
d. Construction Staking by Contractor
e. Completing the Roadway Construction according to plans and specifications.
f. QC/QA and Contractor Sampling and Testing
g. Traffic Control
h. Safety Plan
i. Utility Locations
j. Certification of Materials
G. COMMUNICATION: How respondents will communicate with Navajo DOT on the
progress of the project(s). Face-to-Face meetings and on-site meetings are preferred during
the project construction phase.
H. REFERENCES: List references of two projects of similar nature from two different
projects or sources. Navajo DOT may contact references for performance appraisal of
prospective bidder, and therefore, provide contact name, company name, and contact
information. Failure to provide examples of related projects may result in disqualification
or considered as "non-responsive." See last page for an example.
I. CERTIFIED NAVAJO BUSINESS: Provide proof that business is currently certified by
the Navajo Nation - Business Regulatory Department and prioritized under Navajo Nation
Council Resolution CAP-37-02 and also under the Section 204 (A) (1) and (2) of the
revised Navajo Nation Business Opportunity Act.
J. TAXES: All performance under this Contract within the territorial jurisdiction of the
Navajo Nation is subject to the six percent (6%) Navajo Sales Tax (24 N.N.C. 601 et seq.).
BID SCHEDULE / PROPOSAL COST: In a separate sealed envelope, clearly marked as "BID
SCHEDULE for RFP Bid Number 26-08-4279DB. Project Name: CN LP50057 - N5-NM 371
INTERSECTION RADIUS PROJECT" and with Respondent's information. The sealed
envelope will not be opened by the Review Team until after the proposals have been reviewed
and ranked.